Transportation Modes. (a) The general rule for selection of a mode of transportation is that mode which represents the lowest expense to County Fire. Where an employee is given the choice between several means of travel (e.g., use of County Fire vehicle vs. own personal vehicle, flying vs. driving, etc.) and the employee chooses the option that is more costly, the employee shall only be reimbursed for the lesser cost option. For example, if an employee chooses to drive his/her own vehicle when offered a County Fire vehicle, the employee shall not be entitled to any reimbursement. Similarly, if the cost of flying on an airplane is less than the cost of driving, the employee shall only be reimbursed for the amount County Fire would have paid for the flight. (b) Travel via Private Automobile (1) Reimbursement for the use of privately owned automobiles to conduct County Fire business shall be at the IRS allowable rate when the mileage was incurred. Reimbursement at this rate shall be considered as full and complete payment for actual necessary expenses for the use of the private automobile, insurance, maintenance, and all other transportation-related costs. County Fire does not provide any insurance for private automobiles used on County Fire business. The owner of an automobile is responsible for the personal liability and property damage insurance when the vehicle is used on County Fire business. (2) When employees traveling on official County Fire business leave directly from their principal place of residence rather than from their assigned work location, mileage allowed to the first work contact point shall be the difference between the distance from the residence to the assigned work location and the distance from the residence to the first work contact point. If the first work contact point is closer than the assigned work location, no mileage shall be allowed. If the employee departs from the last work contact point directly to the residence, the same principle governs. Employees may have multiple assigned work locations. Mileage allowed is based on the assigned work location for that day. When employees have more than one assigned work location in a standard tour of duty, mileage shall be allowed between assigned work locations. In no case will mileage be allowed between the employee’s residence and the assigned work location. (c) Travel via Rental Vehicles Reimbursement will be provided for the cost of a rental vehicle for business purposes if a County Fire supervisor/manager approves such use. Rental Vehicles are covered for liability and vehicle physical damage under the County Fire self-insurance program. Reimbursement will not be provided for the additional costs incurred if any employee purchases additional insurance or signs a Collision Damage Waiver (CDW) when renting a vehicle for County Fire business. Requests for reimbursement for gasoline for rental vehicles must be accompanied by a copy of the rental agreement or rental receipt and gasoline receipt. (d) Travel via Ride-Share Service, Taxi or Public/Mass Transit Reimbursement will be provided for the cost of using a ride-share, (e.g., Uber or Lyft), taxi, or public/mass transit (e.g., bus, streetcar, or ferry) if such expenses are incurred for County Fire business and approved by the Fire Chief. (e) Travel via air When commercial aircraft transportation is approved, the “cost of public carrier” shall mean the cost of air coach class rate including tax and security surcharges.
Appears in 2 contracts
Samples: Memorandum of Understanding, Memorandum of Understanding
Transportation Modes.
(a) The general rule for selection of a mode of transportation is that mode which represents the lowest expense to County Fire. Where an employee is given the choice between several means of travel (e.g., use of County Fire vehicle vs. own personal vehicle, flying vs. driving, etc.) and the employee chooses the option that is more costly, the employee shall only be reimbursed for the lesser cost option. For example, if an employee chooses to drive his/her own vehicle when offered a County Fire vehicle, the employee shall not be entitled to any reimbursement. Similarly, if the cost of flying on an airplane is less than the cost of driving, the employee shall only be reimbursed for the amount the County Fire would have paid for the flight.
(b) Travel via Private Automobileprivate automobile.
(1) . Reimbursement for the use of privately owned automobiles to conduct County Fire business shall be at the IRS allowable rate when at the time the mileage was incurred. Reimbursement at this rate shall be considered as full and complete payment for actual necessary expenses for the use of the private automobile, insurance, maintenance, and all other transportation-transportation related costs. County Fire does not provide any insurance for private automobiles used on County Fire business. The owner of an automobile is responsible for the personal liability and property damage insurance when the vehicle is used on County Fire business.
(2) . When employees employees, traveling on official County Fire business business, leave directly from their principal place of residence rather than from their assigned work location, mileage allowed to the first work contact point shall be equal to the difference between the distance actual mileage from the residence to or the assigned work location and the distance mileage computed from the residence to the first work contact point. If the first work contact point is closer than the assigned work location, no mileage shall be allowedwhichever is less. If Similarly, if the employee departs from the last work contact point directly to the residence, the same principle governs. Employees may have multiple assigned work locations. Mileage allowed is based on the assigned work location for that day. When employees have more than one assigned work location in a standard tour of duty, only such mileage shall be allowed as the lesser distance between assigned work locations. In no case will mileage be allowed between the employee’s residence it and the assigned work location.
(c) Travel via Rental Vehicles Reimbursement will be provided for the cost of a rental vehicle for business purposes if a County Fire supervisor/manager approves such use. Rental Vehicles are covered for liability and vehicle physical damage under the County Fire self-insurance program. Reimbursement will not be provided for the additional costs incurred if any employee purchases additional insurance or signs a Collision Damage Waiver (CDW) when renting a vehicle for County Fire business. Requests for reimbursement for gasoline for rental vehicles must be accompanied by a copy of the rental agreement or rental receipt and gasoline receipt.
(d) Travel via Ride-Share Service, Taxi or Public/Mass Transit Reimbursement will be provided for the cost of using a ride-share, (e.g., Uber or Lyft), taxi, or public/mass transit (e.g., bus, streetcar, or ferry) if such expenses are incurred for County Fire business and approved by the Fire Chief.
(e) Travel via air When commercial aircraft transportation is approved, the “cost of public carrier” shall mean the cost of air coach class rate including tax and security surcharges.
Appears in 1 contract
Samples: Memorandum of Understanding
Transportation Modes.
(a) The general rule for selection of a mode of transportation is that mode which represents the lowest expense to County Fire. Where an employee is given the choice between several means of travel (e.g., use of County Fire vehicle vs. own personal vehicle, flying vs. driving, etc.) and the employee chooses the option that is more costly, the employee shall only be reimbursed for the lesser cost option. For example, if an employee chooses to drive his/her own vehicle when offered a County Fire vehicle, the employee shall not be entitled to any reimbursement. Similarly, if the cost of flying on an airplane is less than the cost of driving, the employee shall only be reimbursed for the amount County Fire would have paid for the flight.
(b) Travel via Private Automobile
(1) Reimbursement for the use of privately owned automobiles to conduct County Fire business shall be at the IRS allowable rate when the mileage was incurred. Reimbursement at this rate shall be considered as full and complete payment for actual necessary expenses for the use of the private automobile, insurance, maintenance, and all other transportation-related costs. County Fire does not provide any insurance for private automobiles used on County Fire business. The owner of an automobile is responsible for the personal liability and property damage insurance when the vehicle is used on County Fire business.
(2) When employees traveling on official County Fire business leave directly from their principal place of residence rather than from their assigned work location, mileage allowed to the first work contact point shall be the difference between the distance from the residence to the assigned work location and the distance from the residence to the first work contact point. If the first work contact point is closer than the assigned work location, no mileage shall be allowed. If the employee departs from the last work contact point directly to the residence, the same principle governs. Employees may have multiple assigned work locations. Mileage allowed is based on the assigned work location for that day. When employees have more than one assigned work location in a standard tour of duty, mileage shall be allowed between assigned work locations. In no case will mileage be allowed between the employee’s residence and the assigned work location.
(c) Travel via Rental Vehicles Reimbursement will be provided for the cost of a rental vehicle for business purposes if a County Fire supervisor/manager approves such use. Rental Vehicles are covered for liability and vehicle physical damage under the County Fire self-insurance program. Reimbursement will not be provided for the additional costs incurred if any employee purchases additional insurance or signs a Collision Damage Waiver (CDW) when renting a vehicle for County Fire business. Requests for reimbursement for gasoline for rental vehicles must be accompanied by a copy of the rental agreement or rental receipt and gasoline receipt.
(d) Travel via Ride-Share Service, Taxi or Public/Mass Transit Reimbursement will be provided for the cost of using a ride-share, (e.g., Uber or Lyft), taxi, or public/mass transit (e.g., bus, streetcar, or ferry) if such expenses are incurred for County Fire business and approved by the Fire Chief.
(e) Travel via air When commercial aircraft transportation is approved, the “cost of public carrier” shall mean the cost of air coach class rate including tax and security surcharges.
Appears in 1 contract
Samples: Memorandum of Understanding
