Common use of UNION RIGHTS AND RESPONSIBILITIES Clause in Contracts

UNION RIGHTS AND RESPONSIBILITIES. SECTION 1. Dues Upon written, electronic or recorded oral request from an employee, monthly Union dues plus any additional voluntary Union deductions shall be deducted from the employee’s pay and remitted to the Union. Any written applications for Union membership and/or authorizations for Union dues and/or other deductions or dues cancellations which the City receives shall be promptly forwarded to the Union. Those received by the Union will be copied and provide to the City. The Union will maintain the written, electronic and recorded oral authorization records. The amounts to be deducted shall be certified to the City by the Union, and the aggregate deductions of all employees shall be remitted to the Union monthly. Changes in dues structure shall be limited to one (1) per year. The Union will indemnify, defend and hold the City harmless against any claims made and against any suits instituted against the City on account of any payment of any Union dues. The Union agrees to refund to the City any amounts paid to it in error on account of provisions of this Article upon presentation of evidence. The City agrees not to interfere with the rights of employees to become members of the Union, and there shall be no discrimination, interference, restraint, or coercion by the City, or any City representative, against any employee because of any lawful activities in an official capacity on behalf of the Union. SECTION 2. Itemized reconciliation The "itemized reconciliation" of Union members shall include: A. A heading indicating the name of the Employer, and the period covered; B. A listing of the dues payers in alphabetical order by last name which would include the following information (if the City has the information): Name (last name first) Base pay Dues paid Date of hire Cell, home and work phone numbers Work and home email Home or mailing address Job title Worksite location Type of change (if any) since the last reconciliation; terminations; layoffs, retirements, cancellations, leaves without pay, return from leaves without pay, new members, salary changes, name changes, or any other personnel action which might affect the amount of dues withheld. The Employer agrees to automatically adjust the dues amount for employees whose base salaries increase or decrease during the term of this Agreement. SECTION 3. Union Business Reasonable time off without loss of pay and access to employees at their work locations shall be granted to an officer of the Union or its officially designated representative to investigate and discuss grievances, workplace-related complaints and other matters relating to employment relations. Such officer or representative shall not enter any work location without informing and receiving the permission of the Department Head. Access shall be restricted so as not to interfere with the normal operations of the department or with established safety or security requirements. Solicitation of membership (other than the orientation described below) and activities concerned with the internal management of the Union, such as collecting dues, holding membership meetings, campaigning for office, conducting elections and/or distributing literature, shall not be conducted during regular City working hours. SECTION 4. New Employee Orientation Thirty (30) minutes shall be granted for a representative of the Union to make a presentation at the orientation of new employees on behalf of the Union for the purpose of identifying the organization’s representation status, organization benefits, facilities, related information, and distributing and collecting membership applications. This time is not to be used for discussion of labor-management disputes. If the Union representative is an employee of the Agency, the employee shall be given time off with pay for the time required to make the presentation. The employer will provide the Union reasonable notice of the place and time of meeting for the orientation of new employees and shall notify the Union of new hires within ten (10) days from the date of hire. If a Union representative is not available during the new employee orientation, the Union representative may request to meet with the new employee or group of new employees in the bargaining unit at a later date. Subject to prior supervisory approval(s), regarding scheduling, the new employee and the Union representative will be allowed to meet on work time to cover these items. SECTION 5. Negotiating Team The negotiating team of the Union, to be comprised of not more than three (3) employees, shall be permitted to attend negotiation meetings with the City representatives without loss of pay relative to securing agreement renewal. The date, time and place for negotiating sessions shall be established by mutual agreement between the parties. Upon request, the City shall allow reasonable time off for the purpose of preparing for such meetings.

UNION RIGHTS AND RESPONSIBILITIES. SECTION 1. Dues Upon written, electronic or recorded oral request from an employee, monthly Union dues plus any additional voluntary Union deductions shall be deducted from the employee’s pay and remitted to the Union. Any written applications for Union membership and/or authorizations for Union dues and/or other deductions or dues cancellations which the City receives shall be promptly forwarded to the Union. Those received by the Union will be copied and provide to the City. The Union will maintain the written, electronic and recorded oral authorization records. The amounts to be deducted shall be certified to the City by the Union, and the aggregate deductions of all employees shall be remitted to the Union monthly. Changes in dues structure shall be limited to one (1) per year. Any written, electronic or recorded oral dues deduction authorizations submitted that contain the following provision will cease only upon compliance by the employee with the stated conditions as follows: This authorization is irrevocable for a period of one year from the date of execution and from year to year thereafter unless not less than thirty (30) and not more than forty-five (45) days prior to the end of the annual period or the termination of the contract between the City and the Union, whichever occurs first, the employee must notify the Union and the City in writing, with their valid signature, of their desire to revoke this authorization. The Union will indemnify, defend and hold the City harmless against any claims made and against any suits instituted against the City on account of any payment of any Union dues. The Union agrees to refund to the City any amounts paid to it in error on account of provisions of this Article upon presentation of evidence. The City agrees not to interfere with the rights of employees to become members of the Union, and there shall be no discrimination, interference, restraint, or coercion by the City, or any City representative, against any employee because of any lawful activities in an official capacity on behalf of the Union. SECTION 2. Itemized reconciliation The "itemized reconciliation" of Union members shall include: A. A heading indicating the name of the Employer, and the period covered; B. A listing of the dues payers in alphabetical order by last name which would include the following information (if in the City has the information): following order: Payroll number Name (last name first) Base pay Dues paid Date of hire Cell, home and work phone numbers Work and home email Home or mailing address Job title Worksite location Type of change (if any) since the last reconciliation; terminations; layoffs, retirements, cancellations, leaves without pay, return from leaves without pay, new members, salary changes, name changes, or any other personnel action which might affect the amount of dues withheld. The Employer agrees to automatically adjust the dues amount for employees whose base salaries increase or decrease during the term of this Agreement. SECTION 3. Union Business Reasonable time off without loss of pay and access to employees at their employee work locations shall may be granted to an officer of the Union or its officially designated representative to investigate and discuss for the purpose of processing grievances, workplace-related complaints and other matters relating to employment relations. Permission shall not be unreasonably withheld. Such officer or representative shall not enter any work location without informing and receiving the permission of the Department Head. Access shall be restricted so as not to interfere with the normal operations of the department or with established safety or security requirements. Solicitation of membership (other than the orientation described below) and activities concerned with the internal management of the Union, such as collecting dues, holding membership meetings, campaigning for office, conducting elections and/or distributing literature, shall not be conducted during regular City working hours. SECTION 4. New Employee Orientation Thirty (30) minutes shall be granted for a representative of the Union to make a presentation at the orientation of new employees on behalf of the Union for the purpose of identifying the organization’s representation status, organization benefits, facilities, related information, and distributing and collecting membership applications. This time is not to be used for discussion of labor-management disputes. If the Union representative is an employee of the Agency, the employee shall be given time off with pay for the time required to make the presentation. The employer will provide the Union reasonable notice of the place and time of meeting for the orientation of new employees and shall notify the Union of new hires within ten (10) days from the date of hire. If a Union representative is not available during the new employee orientation, the Union representative may request to meet with the new employee or group of new employees in the bargaining unit at a later date. Subject to prior supervisory approval(s), regarding scheduling, the new employee and the Union representative will be allowed to meet on work time to cover these items. SECTION 5. Negotiating Team The negotiating team of the Union, to be comprised of not more than three (3) employees, shall be permitted to attend negotiation meetings with the City representatives without loss of pay relative to securing agreement renewal. The date, time and place for negotiating sessions shall be established by mutual agreement between the parties. Upon request, the City shall allow reasonable time off for the purpose of preparing for such meetings.Twenty

UNION RIGHTS AND RESPONSIBILITIES. SECTION 1. Dues Upon written, electronic or recorded oral request from an employee, monthly Union dues plus any additional voluntary Union deductions shall be deducted from the employee’s pay and remitted to the Union. Any written applications for Union membership and/or authorizations for Union dues and/or other deductions or dues cancellations which the City receives shall be promptly forwarded to the Union. Those received by the Union will be copied and provide to the City. The Union will maintain the written, electronic and recorded oral authorization records. The amounts to be deducted shall be certified to the City by the Union, and the aggregate deductions of all employees shall be remitted to the Union monthly. Changes in dues structure shall be limited to one one (1) per year. Any written, electronic or recorded oral dues deduction authorizations submitted that contain the following provision will cease only upon compliance by the employee with the stated conditions as follows: This authorization is irrevocable for a period of one year from the date of execution and from year to year thereafter unless not less than thirty (30) and not more than forty-five (45) days prior to the end of the annual period or the termination of the contract between the City and the Union, whichever occurs first, the employee must notify the Union and the City in writing, with their valid signature, of their desire to revoke this authorization. The Union will indemnify, defend and hold the City harmless against any claims made and against any suits instituted against the City on account of any payment of any Union dues. The Union agrees to refund to the City any amounts paid to it in error on account of provisions of this Article upon presentation of evidence. The City agrees not to interfere with the rights of employees to become members of the Union, and there shall be no discrimination, interference, restraint, or coercion by the City, or any City representative, against any employee because of any lawful activities in an official capacity on behalf of the Union. SECTION 2. Itemized reconciliation The "itemized reconciliation" of Union members shall include: A. A heading indicating the name of the Employer, and the period covered; B. A listing of the dues payers in alphabetical order by last name which would include the following information (if the City has the information): Name (last name first) Base pay Dues paid Date of hire Cell, home and work phone numbers Work and home email Home or mailing address Job title Worksite location Type of change (if any) since the last reconciliation; terminations; layoffs, retirements, cancellations, leaves without pay, return from leaves without pay, new members, salary changes, name changes, or any other personnel action which might affect the amount of dues withheld. The Employer agrees to automatically adjust the dues amount for employees whose base salaries increase or decrease during the term of this Agreement. SECTION 3. Union Business Reasonable time off without loss of pay and access to employees at their work locations shall be granted to an officer of the Union or its officially designated representative to investigate and discuss grievances, workplace-related complaints and other matters relating to employment relations. Such officer or representative shall not enter any work location without informing and receiving the permission of the Department Head. Access shall be restricted so as not to interfere with the normal operations of the department or with established safety or security requirements. Solicitation of membership (other than the orientation described below) and activities concerned with the internal management of the Union, such as collecting dues, holding membership meetings, campaigning for office, conducting elections and/or distributing literature, shall not be conducted during regular City working hours. SECTION 4. New Employee Orientation Thirty (30) minutes shall be granted for a representative of the Union to make a presentation at the orientation of new employees on behalf of the Union for the purpose of identifying the organization’s representation status, organization benefits, facilities, related information, and distributing and collecting membership applications. This time is not to be used for discussion of labor-management disputes. If the Union representative is an employee of the Agency, the employee shall be given time off with pay for the time required to make the presentation. The employer will provide the Union reasonable notice of the place and time of meeting for the orientation of new employees and shall notify the Union of new hires within ten (10) days from the date of hire. If a Union representative is not available during the new employee orientation, the Union representative may request to meet with the new employee or group of new employees in the bargaining unit at a later date. Subject to prior supervisory approval(s), regarding scheduling, the new employee and the Union representative will be allowed to meet on work time to cover these items. SECTION 5. Negotiating Team The negotiating team of the Union, to be comprised of not more than three (3) employees, shall be permitted to attend negotiation meetings with the City representatives without loss of pay relative to securing agreement renewal. The date, time and place for negotiating sessions shall be established by mutual agreement between the parties. Upon request, the City shall allow reasonable time off for the purpose of preparing for such meetings.