Common use of Use and Scheduling of Annual Leave Clause in Contracts

Use and Scheduling of Annual Leave. The Project Director shall meet with the employee within thirty (30) days of the employee’s appointment or re-appointment start date to schedule the employee’s annual leave during the appointment or re-appointment period. The use and scheduling of all annual leave must be approved in advance in writing by the employee’s Project Director. The minimum unit charged against annual leave is one (1) hour, with additional annual leave charged in multiples of one-quar- ter (1/4) hour. Employees must be scheduled to take all accrued annual leave before their appointment end date unless other arrangements are made for its use or payment. Where the Project Director requires that the employee work a schedule which makes use of all or part of the employee’s annual leave not feasible, the Project Director shall permit the employee to carry over to the next calendar year no more than a total of thirty-five (35) days of annual leave and/or arrange for the employee to be paid for such unused annual leave where grant funds are available, and where sponsor regulations permit. All carryover or payment arrangements must be put in writing before the end of the appointment period. Any such agreed-upon payments must be made, at the latest, within thirty (30) days after the employ- ee’s break-in-service of more than one hundred twenty (120) days. If the employee requests to use annual leave that was accrued on the same grant, but during a previous appointment period, such request shall not be unreasonably denied by the employee’s PI/PD. In consultation with the Project Director, and in his/her sole dis- cretion, employees may be advanced annual leave. All such arrange- ments, including arrangements for reimbursement, if necessary, must be in writing. Requests for advances of annual leave to be

Use and Scheduling of Annual Leave. The Project Director shall meet with the employee within thirty (30) days of the employee’s appointment or re-appointment start date to schedule the employee’s annual leave during the appointment or re-appointment period. The use and scheduling of all annual leave must be approved in advance in writing by the employee’s Project Director. The minimum unit charged against annual leave is one (1) hour, with additional annual leave charged in multiples of one-quar- ter (1/4) hour. Employees must be scheduled to take all accrued annual leave before their appointment end date unless other arrangements are made for its use or payment. Where the Project Director requires that the employee work a schedule which makes use of all or part of the employee’s annual leave not feasible, the Project Director shall permit the employee to carry over to the next calendar year no more than a total of thirty-five (35) days of annual leave and/or arrange for the employee to be paid for such unused annual leave where grant funds are available, and where sponsor regulations permit. All carryover or payment arrangements must be put in writing before the end of the appointment period. Any such agreed-upon payments must be made, at the latest, within thirty (30) days after the employ- ee’s break-in-service of more than one hundred twenty (120) days. If the employee requests to use annual leave that was accrued on the same grant, but during a previous appointment period, such request shall not be unreasonably denied by the employee’s PI/PD. In consultation with the Project Director, and in his/her sole dis- cretion, employees may be advanced annual leave. All such arrange- ments, including arrangements for reimbursement, if necessary, must be in writing. Requests for advances of annual leave to bebe Research Found CUNY Graduate Center Agreement 2015_1 7/31/15 12:40 PM Page 10

Use and Scheduling of Annual Leave. The Project Director shall meet with the employee within thirty (30) days of the employee’s appointment or re-appointment start date to schedule the employee’s annual leave during the appointment or re-appointment period. The use and scheduling of all annual leave must be approved in advance in writing by the employee’s Project Director. The minimum unit charged against annual leave is one (1) hour, with additional annual leave charged in multiples of one-quar- ter (1/4) hour. Employees must be scheduled to take all accrued annual leave before their appointment end date unless other arrangements are made for its use or payment. Where the Project Director requires that the employee work a schedule which makes use of all or part of the employee’s annual leave not feasible, the Project Director shall permit the employee to carry over to the next calendar year no more than a total of thirty-five (35) days of annual leave and/or arrange for the employee to be paid for such unused annual leave where grant funds are available, and where sponsor regulations permit. All carryover or payment arrangements must be put in writing before the end of the appointment period. Any such agreed-upon payments must be made, at the latest, within thirty (30) days after the employ- ee’s break-in-service of more than one hundred twenty (120) days. If the employee requests to use annual leave that was accrued on the same grant, but during a previous appointment period, such request shall not be unreasonably denied by the employee’s PI/PD. In consultation with the Project Director, and in his/her sole dis- cretion, employees may be advanced annual leave. All such arrange- ments, including arrangements for reimbursement, if necessary, must be in writing. Requests for advances of annual leave to bebe Research Found CUNY LaGuardia Agreement 2015_1 7/31/15 12:36 PM Page 10