Common use of Vacation Bid Process Clause in Contracts

Vacation Bid Process. Employees shall choose vacation by seniority and may schedule their vacation any time upon approval of their supervisor or department head, with certain restrictions listed below dealing with short notice time off requests.  First, the patrol sergeants bid their vacations. Once approved their vacations are posted on the upcoming year’s schedule. o Sergeants on the same squad are not allowed to take pre-scheduled bid vacations off at the same time. This would leave the squad without adequate supervision that period.  Next, bid sheets for patrol officers are posted for each side. Officers are allowed to bid for up to two weeks of vacation by seniority each round. There are three rounds of vacation bidding. The second and third rounds begin after the previous rounds have been posted to the schedule. o No more than two members of a squad will be scheduled off at one time on pre-scheduled bid vacations. Following the completion of the full week bid cycles, rounds 1, 2, and 3, patrol sergeants and patrol officers will be allowed to bid for partial weeks, or individual days off, in vacation bid rounds 4, 5, and 6. The order of selection will be made following the same criteria used for full week vacations, listed above. Each employee can request up to two such partial weeks or two individual days off, each round. A partial week is considered to be consecutively scheduled work days.  Then, after the bidding process is complete and through the rest of the year, employees may bid for vacation slots on a ‘first come, first served’ basis. o Supervisors should make certain the request form reflects date and time the request was made to avoid conflicts or challenges.  Finally, additional vacation for a third person off may be requested but not approved until thirty (30) days prior to the requested date.  Supervisors have the primary responsibility of assuring their squads have sufficient staffing. When considering a short term request for vacation or comp-time days off Supervisors should consider impacts of particular events and or holidays when considering the request. o Some examples include but are not limited to; Camas Days, Fourth of July, New Year’s Eve/Day, Halloween, Super Bowl Sunday, labor unrest/strikes, harsh weather events, disasters, etc… Overtime will only be used to backfill unanticipated or ‘special circumstances’ squad shortages. The Chief and Captain will meet with the Sergeants prior to releasing the bid shift notice to discuss blackout dates. Both parties will work to minimize denial of leave requests through collaboration. However, the Chief has final discretion on staffing levels for all days. This procedure is intended to provide acceptable guidelines for vacation bids. Exceptions to the procedure may be granted on approval of the Chief of Police or designee. Typically, exceptions will be considered on the basis of special, unusual or unexpected circumstances. In any case, approved exceptions to this procedure will not establish precedence for future application.

Vacation Bid Process. Employees shall choose vacation by seniority and may schedule their vacation any time upon approval of their supervisor or department head, with certain restrictions listed below dealing with short notice time off requests.  • First, the patrol sergeants bid their vacations. Once approved their vacations are posted on the upcoming year’s schedule. o Sergeants on the same squad are not allowed to take pre-scheduled bid vacations off at the same time. This would leave the squad without adequate supervision that period.  • Next, bid sheets for patrol officers are posted for each side. Officers are allowed to bid for up to two weeks of vacation by seniority each round. There are three rounds of vacation bidding. The second and third rounds begin after the previous rounds have been posted to the schedule. o No more than two members of a squad will be scheduled off at one time on pre-scheduled bid vacations. Following the completion of the full week bid cycles, rounds 1, 2, and 3, patrol sergeants and patrol officers will be allowed to bid for partial weeks, or individual days off, in vacation bid rounds 4, 5, and 6. The order of selection will be made following the same criteria used for full week vacations, listed above. Each employee can request up to two such partial weeks or two individual days off, each round. A partial week is considered to be consecutively scheduled work days.  • Then, after the bidding process is complete and through the rest of the year, employees may bid for vacation slots on a ‘first come, first served’ basis. o Supervisors should make certain the request form reflects date and time the request was made to avoid conflicts or challenges.  • Finally, additional vacation for a third person off may be requested but not approved until thirty (30) days prior to the requested date.  • Supervisors have the primary responsibility of assuring their squads have sufficient staffing. When considering a short term request for vacation or comp-time days off Supervisors should consider impacts of particular events and or holidays when considering the request. o Some examples include but are not limited to; Camas Days, Fourth of July, New Year’s Eve/Day, Halloween, Super Bowl Sunday, labor unrest/strikes, harsh weather events, disasters, etc… Overtime will only be used to backfill unanticipated or ‘special circumstances’ squad shortages. The Chief and Captain will meet with the Sergeants prior to releasing the bid shift notice to discuss blackout dates. Both parties will work to minimize denial of leave requests through collaboration. However, the Chief has final discretion on staffing levels for all days. This procedure is intended to provide acceptable guidelines for vacation bids. Exceptions to the procedure may be granted on approval of the Chief of Police or designee. Typically, exceptions will be considered on the basis of special, unusual or unexpected circumstances. In any case, approved exceptions to this procedure will not establish precedence for future application.

Vacation Bid Process. Employees shall choose vacation by seniority and may schedule their vacation any time upon approval of their supervisor or department head, with certain restrictions listed below dealing with short notice time off requests.  • First, the patrol sergeants bid their vacations. Once approved their vacations are posted on the upcoming year’s schedule. o Sergeants on the same squad are not allowed to take pre-scheduled bid vacations off at the same time. This would leave the squad without adequate supervision that period.  • Next, bid sheets for patrol officers are posted for each side. Officers are allowed to bid for up to two weeks of vacation by seniority each round. There are three rounds of vacation bidding. The second and third rounds begin after the previous rounds have been posted to the schedule. o No more than two members of a squad will be scheduled off at one time on pre-scheduled bid vacations. Following the completion of the full week bid cycles, rounds 1, 2, and 3, patrol sergeants and patrol officers will be allowed to bid for partial weeks, or individual days off, in vacation bid rounds 4, 5, and 6. The order of selection will be made following the same criteria used for full week vacations, listed above. Each employee can request up to two such partial weeks or two individual days off, each round. A partial week is considered to be consecutively scheduled work days.  • Then, after the bidding process is complete and through the rest of the year, employees may bid for vacation slots on a ‘first come, first served’ basis. o Supervisors should make certain the request form reflects date and time the request was made to avoid conflicts or challenges.  • Finally, additional vacation for a third person off may be requested but not approved until thirty (30) days prior to the requested date.  • Supervisors have the primary responsibility of assuring their squads have sufficient staffing. When considering a short term request for vacation or comp-time days off Supervisors should consider impacts of particular events and or holidays when considering the request. o Some examples include but are not limited to; Camas Days, Fourth of July, New Year’s Years Eve/Day, Halloween, Super Bowl Sunday, labor unrest/strikes, harsh weather events, disasters, etc… Overtime will only be used to backfill unanticipated or ‘special circumstances’ squad shortages. The Chief and Captain will meet with the Sergeants prior to releasing the bid shift notice to discuss blackout dates. Both parties will work to minimize denial of leave requests through collaboration. However, the Chief has final discretion on staffing levels for all days. This procedure is intended to provide acceptable guidelines for vacation bids. Exceptions to the procedure may be granted on approval of the Chief of Police or designee. Typically, exceptions will be considered on the basis of special, unusual or unexpected circumstances. In any case, approved exceptions to this procedure will not establish precedence for future application.

Vacation Bid Process. Employees shall choose vacation by seniority and may schedule their vacation any time upon approval of their supervisor or department head, with certain restrictions listed below dealing with short notice time off requests.  • First, the patrol sergeants bid their vacations. Once approved their vacations are posted on the upcoming year’s schedule. o Sergeants on the same squad are not allowed to take pre-scheduled bid vacations off at the same time. This would leave the squad without adequate supervision that period.  • Next, bid sheets for patrol officers are posted for each side. Officers are allowed to bid for up to two weeks of vacation by seniority each round. There are three rounds of vacation bidding. The second and third rounds begin after the previous rounds have been posted to the schedule. o No more than two members of a squad will be scheduled off at one time on pre-scheduled bid vacations. Following the completion of the full week bid cycles, rounds 1, 2, and 3, patrol sergeants and patrol officers will be allowed to bid for partial weeks, or individual days off, in vacation bid rounds 4, 5, and 6. The order of selection will be made following the same criteria used for full week vacations, listed above. Each employee can request up to two such partial weeks or two individual days off, each round. A partial week is considered to be consecutively scheduled work days.  • Then, after the bidding process is complete and through the rest of the year, employees may bid for vacation slots on a ‘first come, first served’ basis. o Supervisors should make certain the request form reflects date and time the request was made to avoid conflicts or challenges.  • Finally, additional vacation for a third person off may be requested but not approved until thirty (30) days prior to the requested date.  • Supervisors have the primary responsibility of assuring their squads have sufficient staffing. When considering a short short-term request for vacation or comp-time days off Supervisors should consider impacts of particular events and or holidays when considering the request. o Some examples include but are not limited to; Camas Days, Fourth of July, New Year’s Eve/Day, Halloween, Super Bowl Sunday, labor unrest/strikes, harsh weather events, disasters, etc.… Overtime will only be used to backfill unanticipated or ‘special circumstances’ squad shortages. The Chief and Captain will meet with the Sergeants prior to releasing the bid shift notice to discuss blackout dates. Both parties will work to minimize denial of leave requests through collaboration. However, the Chief has final discretion on staffing levels for all days. This procedure is intended to provide acceptable guidelines for vacation bids. Exceptions to the procedure may be granted on approval of the Chief of Police or designee. Typically, exceptions will be considered on the basis of special, unusual or unexpected circumstances. In any case, approved exceptions to this procedure will not establish precedence for future application.