Exhibit 10.17
| I. |
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NAME OF PARTIES OF THE AGREEMENT |
This Agreement, made and entered into this 28TH day of December, 2006, by and
between the CASSCO Amaizing Energy, LLC, hereinafter called “OWNER” and Xxxxxx Associates,
Inc., 0000 Xxxx 00xx Xxxxxx, Xxxxx 000, Xxxxxxxx, Xxxx, a corporation, hereinafter called
“ENGINEER” as follows: (Note: This agreement may be assigned to Cass County at the
discretion of the Board of Supervisors if it is deemed advantageous for the County to do so
and therefore reference to Owner shall also mean Cass County where applicable within this
Agreement.)
| II. |
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NAME OF PROFFESSIONAL SERVICE |
The OWNER shall retain the ENGINEER to complete
Professional Services for the preparation of
preliminary concepts and design, final design of construction plans and specifications,
contract documents, and construction services to include staking, observation and
administration, for work described as the glacier Road to Echo Road Paving Project,
including reconstruction and paving of the existing roadway segments, all inclusive from
Xxxxxxx 00 to North Olive Street, hereinafter called the “PROJECT.”
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The ENGINEER shall provide Professional Services as required to complete the
preparation and assembly of the PROJECT as named in Article II and as described
hereinafter as follows: |
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1. |
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The PROJECT will be divided into Right-of-Way (ROW) Services, Basic
(design) Services, Bid Services and Construction Services: |
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2. |
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The ENGINEER will assist the OWNER in obtaining geotechnical
information and will complete acquisition plats, design, plans and
specifications, construction documents, bid letting, construction staking,
administration and observation, and final project acceptance for the proposed
PROJECT. |
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Upon award of this contract, the ENGINEER will provide Right-of-Way Services as
follows: |
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1. |
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Determine ROW needs for the project route. |
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2. |
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Prepare acquisition plats. |
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C. |
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BASIC ENGINEERING SERVICES |
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The ENGINEER will provide the Basic Engineering Services as follows. Payment shall be
made as specified in Article VI of this Agreement. |
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1. |
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PROJECT ADMINISTRATION |
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The ENGINEER shall perform the following administrative services during the
design of the PROJECT: |
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a. |
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Progress reports as requested to the OWNER.
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b. |
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Monthly billing reports. |
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c. |
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Project coordination for engineering and coordination
with the OWNER, Cass County, land owners, and utility companies. |
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d. |
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Project design review. |
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e. |
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Miscellaneous meetings to review progress, and attend
informal meetings, Board meetings and Public Hearings. |
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The ENGINEER will perform field surveys as necessary to provide sufficient
information for the design of the proposed improvements. Project limits extends
along Glacier Road, Buck Creek Road, and Echo Road, all inclusive from Xxxxxxx
00 xx Xxxxx Xxxxx Xxxxxx. |
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3. |
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PRELIMINARY DESIGN PHASE |
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The ENGINEER will prepare preliminary design drawings and review said drawings
with the OWNER for the following improvements: |
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a. |
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Establish roadway plan & profile meeting current design standards. |
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b. |
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Provide preliminary storm drainage layout. |
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c. |
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Provide quantities for selected alternative. |
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a. |
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The ENGINEER shall prepare construction documents for
the PROJECT. The plans shall include, but not be limited to, the following
information: |
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Project shall include total reconstruction of the existing roadway with
the following general items of construction: |
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Removal of existing road surface/pavement |
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• |
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Regrading/excavation |
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• |
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Grading of new roadway (curves) |
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Subgrade preparation |
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6” thick modified subbase |
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22’ wide P.C.C. pavement w/ 6’ granular shoulders (thickness
to be determined) |
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Railroad crossings |
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Drainage ditches and culverts |
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Subdrains (if needed) |
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Pavement markings |
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Signage |
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Drive replacement |
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• |
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Surface restoration |
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Project will provide for a rural section with plan & profile meeting
current design standards for horizontal and vertical curves. |
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The design shall be the responsibility of the ENGINEER. During this
process, the ENGINEER shall prepare and apply for any necessary permits
that might be required for the construction of the PROJECT. |
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b. |
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Soils Investigation and Materials Testing — Should
it be determined necessary, the ENGINEER shall utilize the services of
private testing laboratories for soils investigation for the PROJECT. The
proposal for these services shall be approved by the OWNER prior to
authorization to proceed. The OWNER shall be responsible for payment for
those services directly to the testing laboratory. |
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c. |
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Probable Costs — The ENGINEER shall prepare a
statement of the total probable cost for the PROJECT based upon the
design developed. Statements of probable construction costs prepared by
the ENGINEER represent the best judgment as a design professional
familiar with the construction industry. It is recognized, however, that
the ENGINEER has no control over the cost of labor, materials or
equipment, over the Contractor’s methods of determining bid prices, or
over competitive bidding or market conditions. Accordingly, the ENGINEER
does not guarantee that any actual cost will not vary from any cost
estimate prepared by the ENGINEER. |
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Upon receipt of OWNER authorization under the Final Design Phase as described
herein, the ENGINEER shall perform the following services: |
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a. |
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Construction Contract Documents — The PROJECT will be
let by the OWNER and the ENGINEER shall supply the necessary documents for
this process. |
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b. |
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Advertising — The ENGINEER shall answer questions from
potential contractors, subcontractor and suppliers, and coordinate with
OWNER staff during this phase of services. |
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c. |
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Bidding — The ENGINEER shall attend the meeting at
which bids are received, tabulate the bids and make recommendations to the
OWNER regarding the awarding of the construction contract to the lowest
qualified bidder. |
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1. |
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CONSTRUCTION ADMINISTRATION PHASE |
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Upon award of the construction contracts, the ENGINEER shall perform the
following administrative services during construction of the PROJECT: |
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a. |
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During the construction phases, the ENGINEER
shall specify the testing of materials and administrative procedures to
be as directed by the ENGINEER. |
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b. |
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Preconstruction Conference — The ENGINEER shall
arrange and conduct a preconstruction conference with the Contractor
and OWNER to review the contract requirements, details of construction,
utility conflicts and work schedule prior to construction. |
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c. |
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Site Observation — The ENGINEER shall visit the
construction site, at such times and with such frequency deemed
necessary by the ENGINEER, to (a) observe the progress and (b)
determine if the results of the construction work substantially
conforms to the drawings and specifications in the Construction
Documents. Site Observation does not include observation or
administration of the Storm Water Pollution Prevent Plan (SWPPP) which
is the sole responsibility of OWNER (See Article III. G. 2., herein). |
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d. |
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Contractor Payment Requests — The ENGINEER
shall review the requests of the contractor for progress payments and
shall approve a request, based upon site observations, which authorizes
payments and is a declaration that the contractor’s work has progressed
to the point indicated. |
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e. |
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Notification of Nonconformance — The ENGINEER
shall notify the OWNER of any observed work, which does not conform to
the construction contract, make recommendations to the OWNER for the
correction of nonconforming work and, at the request of the OWNER, see
that these recommendations are implemented by the contractor. |
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f. |
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Shop Drawings — The ENGINEER shall review shop
drawings and other submissions of the Contractor for general compliance
with the construction contract. |
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g. |
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Change Orders — The ENGINEER shall prepare
change orders for approval of the OWNER. |
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h. |
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Substantially Complete and Final Site
Observation — The ENGINEER shall perform a site observation to
determine if the PROJECT is substantially complete according to the
plans and specifications and make recommendation on final payment for
each construction phase. |
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i. |
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During the Construction Services Phase, the
ENGINEER shall confer with the OWNER’S Project Officer to report
PROJECT status. |
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j. |
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If the Contractor exceeds the estimated working
and/or calendar days in completing construction of the PROJECT, or if
change orders or PROJECT additions require additional working days, the
ENGINEER will be compensated for administration, inspecting and staking
services based on established hourly rates and fixed expenses outlined
in the Engineer’s Standard Fee Schedule (Attachment A). |
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k. |
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Final Acceptance — It is understood that the
OWNER will accept any portion of the PROJECT only after recommendation
by the ENGINEER. Final acceptance of the PROJECT by the OWNER shall not
be deemed to release |
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the Contractor from responsibility for insuring that the work is done in
a good and workmanlike manner, free of defects in materials and
workmanship nor the ENGINEER for his liability of design. |
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The ENGINEER shall be responsible for providing all construction stakes for
the PROJECT. The construction documents will contain a provision that the
ENGINEER will provide one set of stakes for each construction operation. Any
staking that is destroyed due to construction that has to be replaced, will
be at the Contractor’s expense. |
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3. |
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CONSTRUCTION OBSERVATION |
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The ENGINEER will provide one or more Resident Engineer or Resident
Construction Observer for the PROJECT as required during the Construction
Phases. If the Contractor requests a waiver of any provisions of the plans
and specifications, the ENGINEER will make a recommendation on the request
to the OWNER for their determination. No waiver shall be granted if such
waiver would serve to reduce the quality of the final product. The OWNER
shall never be deemed to have authorized the ENGINEER to consent to the use
of defective workmanship or materials. The Resident Engineer or Construction
Observer will give guidance to the PROJECT during the construction periods,
including the following: |
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a. |
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Setting and/or checking of lines and grades
required during construction. |
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b. |
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Observation of the work for general compliance
with plans and specifications. Observation does not include observation
or administration of the Storm Water Pollution Prevent Plan (SWPPP), if
any is required for the site, which is the sole responsibility of OWNER
(See Article III. G. 2., herein). |
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c. |
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Keep a record or log of Contractor’s activities
throughout construction, including notation on the nature and cost of
any extra work or changes ordered during construction. |
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d. |
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Resident Services provide the Owner with
representation at the job site during the Construction Phases of the
PROJECT which results in increasing the probability that the PROJECT
will be constructed in substantial compliance with the plans and
specifications, and Contract Documents. However, such Resident Services
do not guarantee the Contractor’s performance. Resident services do not
include responsibility for construction means, controls, techniques,
sequences, procedures or safety. |
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a. |
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The Resident Engineer or Construction Observer
will coordinate the acceptance testing and monitoring according to
OWNER requirements. |
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b. |
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If required, the following items will be
completed under Article III (E) by the ENGINEER for the OWNER based on
hourly rates, unit prices and fixed expenses of the ENGINEER or private
testing laboratory and are not included as part of the costs for this
task. |
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• |
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Field moisture and density tests by private testing laboratory. |
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• |
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Concrete compressive tests by private testing laboratory or
ENGINEER and deliveries to laboratory. |
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c. |
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Assurance sampling, testing and source
inspection required is not expected to be provided by the ENGINEER. |
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Record Documents — The ENGINEER shall furnish reproducible record documents
for PROJECT according to OWNER requirements. Such as-builds may contain a
waiver of liability phrase in regard to unknown changes made by the
Contractor without OWNER/ENGINEER approval. |
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1. |
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Changes in Scope of Services |
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The OWNER may request Additional Services from the ENGINEER not included in
the Scope of Services as outlined. Additional Services may include, but not
be limited to, expanding the scope of the PROJECT and work to be completed;
assistance in property acquisition or easement procurement; assistance with
environmental or archaeological review of the project areas; development of
various documents not otherwise described herein; or requesting additional
work items that increases the Engineering Services and corresponding costs.
Additional Services shall be performed as requested in writing by the OWNER
on an hourly basis in accordance with the current fiscal year Xxxxxx &
Associates, Inc. Standard Fee Schedule in affect at the time of actual
performance. All services quoted on a lump sum basis shall be valid for one
year from the contract date. |
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G. |
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STORM WATER DISCHARGE COMPLIANCE / HOLD HARMLESS |
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1. |
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ENGINEER’S Responsibility |
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In the event the scope of work to be performed under the terms and
conditions of this Agreement includes permitting and creation of an initial
storm water pollution prevent plan, then and in that event and
notwithstanding any provision to the contrary, ENGINEER shall not be
responsible or liable for compliance with any storm water discharge
requirements at the site other than the preparation of the Notice of Intent
for Storm Water Discharge Permit No. 2 applicable to the site and creation
of the initial storm water pollution prevent plan for the site. |
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2. |
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OWNER’S Responsibility |
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OWNER shall be solely responsible for: a) the submittal of the Notice of
Intent; b) the implementation, administration and monitoring of the initial
plan; c) making modifications to the initial plan as needed; d) filing the
Notice of Discontinuance; and, e) compliance with all NPDES or storm water
discharge statutes, rules, regulations or ordinances applicable to the site.
Upon OWNER’S request, ENGINEER will include the initial Storm Water
Pollution Prevent Plan as a part of the Construction Documents and will
require the Construction Contractor in the Construction Contract to assume
all of OWNER’S responsibilities set forth in this
|
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ENGINEER agrees, to the fullest extent permitted by law, to indemnify and
hold client harmless against all damages, liabilities or costs including
reasonable attorneys’ fees and defense costs (hereafter “Claims”) to the
extent caused by ENGINEER’S errors, omissions or negligent acts relating to
the preparation of the Notice of Intent or creation of the initial storm
water pollution prevent plan. OWNER shall protect, defend, indemnify and
hold ENGINEER harmless from any and all Claims caused by or in any manner
related to: |
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a) |
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any discharges of soil, silt, sediment,
petroleum product, hazardous substances or solid waste from the site;
and/or |
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b) |
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any alleged violation of any NPDES or storm
water discharge statute, rule, regulation or ordinance, unless said
Claims were primarily caused by the ENGINEER’S own negligent acts.
OWNER shall release, waive and otherwise discharge any and all Claims
that OWNER may assert against ENGINEER relating, in any manner, to any
discharges from the Site and/or any alleged violation of any NPDES or
storm water discharge statute, rule, regulation or ordinance except as
set forth above. The covenants and provisions herein shall survive
cessation of ENGINEER’S work on the site. |
| IV. |
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RESPONSIBILITY OF THE OWNER |
At its own expense, the OWNER shall have the following responsibilities regarding the
execution of the Contract by the ENGINEER.
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The OWNER shall name a Project Officer to act as the OWNER’s representative with
respect to the work performed under this Agreement. All correspondence with OWNER
relating to PROJECT shall be directed to the Project Officer and the Project Officer
shall be invited to all progress meetings and other meetings called during the
PROJECT. |
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To prevent an unreasonable delay in the ENGINEER’s work, the OWNER will examine all
reports, drawings, specifications, and other documents and will provide
authorizations in writing to the ENGINEER to proceed with work within a reasonable
time period. |
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The OWNER shall furnish the following information for the PROJECT: Design and
construction standards; PROJECT area topography and existing features and utilities;
construction documents of projects within close proximity; known property locations
and conditions; zoning or deed restrictions; approved assessment method and formula;
and permission for access to private property if necessary to perform work. |
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The PROJECT, from design through construction completion, shall be performed by the ENGINEER
in accordance with a schedule mutually developed by the OWNER and ENGINEER. |
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A. |
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The ENGINEER shall not he responsible for delays in the schedule, which are
beyond the ENGINEER’s control. |
| VI. |
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COMPENSATION AND TERMS OF PAYMENT |
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The OWNER shall pay the ENGINEER in accordance with the terms and conditions of this
Agreement. |
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As set forth in Article III (B), the fee shall be based on hourly rates and fixed
expenses as outlined in the Engineer’s Standard Fee Schedule. The current fee
schedule is shown in Attachment A. The charges from the Fee Schedule will be based
on the fiscal year the charges occur. Total fees of services are estimated. |
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As set forth in Article III (B) the estimated engineering fee shall be $7,500.00.
Anytime the ENGINEER anticipates that actual engineering costs will exceed estimated
engineering costs, he shall immediately notify the OWNER’s representative of such
proposed increase and the reasons therefore. |
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As set forth in Article III (C) the engineering fee shall be on the basis of a lump
sum fee of $132,500.00. |
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As set forth in Article III (D) the engineering fee shall be on the basis of a lump
sum fee of $2,500.00. |
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As set forth in Article III (E) shall be on the basis of a maximum fixed fee on
hourly rates and fixed expenses as outlined in the Engineer’s Standard Fee Schedule.
The current fee schedule is shown in Attachment A. The charges from the Fee Schedule
will be based on the fiscal year the charges occur. Total fees of services are
estimated. |
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As set forth in Article III (E) the estimated engineering fee shall be $102,300.00.
Anytime the ENGINEER anticipates that actual engineering costs will exceed estimated
engineering costs, he shall immediately notify the OWNER’s representative of such
proposed increase and the reasons therefor. |
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As set forth in Article III (F), Additional Services shall be performed as requested
in writing by the OWNER and shall be performed on an hourly basis. Services shall be
performed in accordance with the current fiscal year Xxxxxx & Associates, Inc.
Standard Fee Schedule in affect at the time of actual performance. All services quoted
on a lump sum basis shall be valid for one year from the contract date. |
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A. |
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The ENGINEER shall submit xxxxxxxx for Right-of-Way, Basic, Bid, Construction
and Additional Services to the OWNER on a thirty (30) day basis under separate cover
and shall be paid by the OWNER within fourteen (14) days after approval by the OWNER.
The OWNER shall pay the ENGINEER a percentage of the total fee for each phase or a cost
not to exceed the amount shown in accordance with the attached schedule. |
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X. |
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Xxxxxxxx shall include sufficient documentation to explain the charges. All
xxxxxxxx may be accompanied by a Xxxxxxxx Information Report on a form provided to the
ENGINEER by the OWNER. |
| VIII. |
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TERMINATION OF AGREEMENT |
The ENGINEER or OWNER may, after giving seven (7) days written notice to the other party,
terminated this agreement and the ENGINEER shall be paid for services provided to the
termination notice date, including reimbursable expenses due, plus termination expenses.
Termination expenses are defined as reimbursable expenses directly attributed to the
termination.
No elected official or employee of the OWNER who exercises any responsibilities in review,
approval, or carrying out of this Agreement shall participate in any decision relating to
this Agreement which affects his or her direct or indirect personal or financial interest.
The ENGINEER shall not assign any interest in this Agreement and shall not transfer any
interest in the same without the prior written consent of the OWNER.
All drawings, specifications and other work products of the PROJECT are instruments of
services for this PROJECT only and shall remain the property of the ENGINEER. The ENGINEER
may deliver to the OWNER, at the OWNER’ s request, paper or electronic media copies of
documents prepared in accordance with this Agreement. The OWNER may make hard copies or
electronic copies of these documents for purposes supporting the intended use of the project.
Any reuse or modification of the documents supplied by ENGINEER for purposes of the PROJECT,
including electronic media will be at the recipient’s risk and responsibility. Electronic
media will be provided as is without warranty, and it shall be the OWNER’S responsibility to
reconcile this electronic data with the paper plans, and that the paper plans shall be
regarded as legal documents for this PROJECT.
No reports, information, and/or data given to or prepared or assembled by the ENGINEER under
this Agreement shall be made available to any individual or organization by the ENGINEER
without prior written approval of the OWNER.
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The ENGINEER shall maintain insurance to protect the ENGINEER from claims under Workmen’s
Compensation Acts; claims due to personal injury or death of any employee or any other
person; claims due to injury or destruction of property; and claims arising out of errors,
omissions, or negligent acts for which the ENGINEER is legally liable. The amounts and
extent of such insurance is as follows: |
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1. |
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Professional Liability
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$2,000,000 each claim; 2,000,000 aggregate |
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2. |
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Vehicle Coverage — |
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Bodily Injury
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$1,000,000 combined single limit (each accident) |
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3. |
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Workmen’s Compensation —
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$100,000 each accident |
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4. |
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General Liability —
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$1,000,000 each occurrence and 2,000,000 aggregate |
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Any controversy or claim arising out of this Agreement may, if both parties agree, be
decided by arbitration in accordance with the Construction Industry Arbitration Rules of the
American Arbitration Association. |
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The cost of the arbitration, if any, will be divided equally between the OWNER and the
ENGINEER. |
| XV. |
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ENGINEER’S RESPONSIBILITY |
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The ENGINEER shall be responsible for the professional quality and technical accuracy of all
services furnished by the ENGINEER under this Agreement, except for that work provided by
OWNER. The ENGINEER shall, without additional compensation, correct or revise any error or
deficiencies in his work. Approval of the OWNER of any such work shall not in any way
relieve the ENGINEER of responsibility for the technical accuracy and adequacy of said
services. The OWNER’s review, approval or acceptance of, or payment for any of the services
shall not be construed to operate as a waiver of any rights under this Agreement or of any
cause of action arising out of the performance of this Agreement. |
| XVI. |
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COMPLETENESS OF THE AGREEMENT |
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This document contains all terms and conditions of this Agreement and any alteration shall
be invalid unless made in writing, signed by both parties and incorporated as an amendment
to this Agreement. There are no understandings, representations, or agreements, written or
oral, other than those incorporated herein. |
| XVII. |
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ENGINEER’S CERTIFICATION OF REPORT |
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The ENGINEER shall place his certification on the Contract Documents, all in conformity with
Chapter 114, Code of Iowa. |
IN WITNESS WHEREOF, the parties have signed this Agreement as of the day and the year first above
written.
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ATTEST: |
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OWNER
CASSCO AMAIZING ENERGY, LLC
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By |
/s/ Xxxx X. Xxxxx
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ENGINEERG
XXXXXX & ASSOCIATES, INC.
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By |
/s/ Xxx x. Xxxx
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Xxx X. Xxxx, Principal Branch Manager |
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XXXXXX & ASSOCIATES
2006-07
STANDARD FEE SCHEDULE
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| Billing Classification/Level |
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Xxxx Rate |
Professional
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Engineer, Landscape Architect, Land Surveyor, Legal, Project Manager, Planner, Right-of-Way Agent,
Graphics Designer |
Principal
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$ |
130.00 |
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/hour |
Lead
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$ |
123.00 |
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/hour |
Senior
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$ |
116.00 |
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/hour |
VIII
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$ |
112.00 |
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/hour |
VII
|
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$ |
108.00 |
|
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/hour |
VI
|
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$ |
103.00 |
|
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/hour |
V
|
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$ |
96.00 |
|
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/hour |
IV
|
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$ |
87.00 |
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/hour |
III
|
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$ |
78.00 |
|
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/hour |
II
|
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$ |
71.00 |
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/hour |
I
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$ |
61.00 |
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/hour |
Technical
|
Technicians — CADD, Survey, Construction Observation |
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Principal
|
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$ |
90.00 |
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/hour |
Lead
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$ |
85.00 |
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/hour |
Senior
|
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$ |
79.00 |
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/hour |
VIII
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$ |
75.00 |
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/hour |
VII
|
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$ |
68.00 |
|
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/hour |
VI
|
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$ |
63.00 |
|
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/hour |
V
|
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$ |
57.00 |
|
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/hour |
IV
|
|
$ |
50.00 |
|
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/hour |
III
|
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$ |
44.00 |
|
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/hour |
II
|
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$ |
38.00 |
|
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/hour |
I
|
|
$ |
33.00 |
|
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/hour |
Administrative
|
Clerical, Computer Programming, Financial |
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Principal
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$ |
83.00 |
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/hour |
Lead
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|
$ |
77.00 |
|
|
/hour |
Senior
|
|
$ |
73.00 |
|
|
/hour |
VIII
|
|
$ |
67.00 |
|
|
/hour |
VII
|
|
$ |
62.00 |
|
|
/hour |
VI
|
|
$ |
56.00 |
|
|
/hour |
V
|
|
$ |
48.00 |
|
|
/hour |
IV
|
|
$ |
42.00 |
|
|
/hour |
III
|
|
$ |
37.00 |
|
|
/hour |
II
|
|
$ |
32.00 |
|
|
/hour |
I
|
|
$ |
29.00 |
|
|
/hour |
Reimbursables
|
| Mileage |
|
Current IRS standard rate |
1-person robotic equipment (in addition to technical rate)
|
|
$ |
25.00
|
|
|
/hour |
Plotter Prints, Blueprints
|
|
$ |
0.20 |
|
|
/s.f. |
Mylar Prints
|
|
$ |
2.00 |
|
|
/s.f. |
Color Plots
|
|
$ |
2.00 |
|
|
/s.f. |
Color Plots — Photo
|
|
$ |
5.00 |
|
|
/s.f. |
Color Copies
|
|
$ |
0.50 |
|
|
/ea. |
Outside Services
|
|
As invoiced
|
|
|
