ACCESS TO EMPLOYEE HOME ADDRESS AND TELEPHONE NUMBERS. 1. On a monthly basis, the University shall provide UPTE with an electronic list via File Transfer Protocol (FTP) of all employees in the bargaining unit. The list will include the following: name, title, title code, date of hire, annual salary rate, percentage appointment, appointment type, work telephone number, work location, campus mailing address and hiring unit. In addition, the list will include the home address and telephone number of bargaining unit members unless the employee has specifically requested that the home information not be released. The list will also include personal cell and personal e-mail, if known, unless the employee has requested such information not be released. The University will provide UPTE a weekly list of changes (e.g. new hire, corrections, transfers, salary changes) via FTP that have occurred within the bargaining unit.
2. The Union will inform bargaining unit employees of their right to designate their home address and telephone number as well as their personal e-mail and personal cellular phone number as confidential.
3. The University will delete from bargaining-unit employees’ employment forms the option of withholding home addresses, personal email addresses, personal cell and home phone numbers from the Union.
4. Upon written request by UPTE, the University will provide the undisclosed home addresses to a mutually agreed-upon mailing service firm through which UPTE can correspond with said individuals. The mailing service shall keep confidential the home address of the employees who have requested that the home information not be released. UPTE will bear all costs associated with this service.
5. Employee work and home addresses and telephone numbers, personal e- mail and personal cellular phone numbers shall be maintained as confidential by the Union. The Union shall take all reasonable steps to ensure the confidentiality of all information provided to it under this Article.
6. The Union agrees to defend, indemnify and hold harmless the University of California (including its subdivisions and employees) from any claim, suit or liability of any nature arising from (a) a challenge to this Section F.; or (b) any action of the Union taken pursuant to, or in violation of, this Section F. The Regents will give the Union prompt written notice of any claim, suit or liability which it contends is subject to this provision.
ACCESS TO EMPLOYEE HOME ADDRESS AND TELEPHONE NUMBERS a. On March 1 of each year, the University shall provide AFSCME with an electronic list via File Transfer Protocol (FTP) of all employees in the bargaining unit. The list will include the following: name, title, title code, date of hire, annual salary rate, percentage appointment, and hiring unit. In addition, the list will include the home address and telephone number of bargaining unit members unless the employee has specifically requested that the home information not be released. The University will provide AFSCME a weekly list of changes (e.g. new hire, corrections, transfers, salary changes) via FTP that have occurred within the bargaining unit.
b. The Union will inform bargaining unit employees of their right to designate their home address as confidential. Such notice will be provided when the union provides its “Xxxxxx” notice to employees.
c. Effective one month following ratification of this Agreement, the University will delete from AFSCME-represented employees’ employment forms the option of withholding home addresses and phone numbers from the Union.
d. Upon written request by AFSCME, the University will provide the undisclosed home addresses to a mutually agreed-upon mailing service firm through which AFSCME can correspond with said individuals. The mailing service shall keep confidential the home address of the employees who have requested that the home information not be released. AFSCME will bear all costs associated with this service.
e. Employee work and home addresses shall be maintained as confidential by the Union. The Union shall take all reasonable steps to ensure the confidentiality of all information provided to it under this Article.
f. The Union agrees to defend, indemnify and hold harmless the University of California (including its subdivisions and employees) from any claim, suit or liability of any nature arising from (a) a challenge to the validity of this Section P; or (b) any action of the Union taken pursuant to, or in violation of, this Section P. The Regents will give the Union prompt written notice of any claim, suit or liability which it contends is subject to this provision.
g. In the event legislation is passed regarding access to employee home addresses and telephone numbers, and such legislation is applicable to the University of California, all provisions in Section P of this Article will become null and void.
