Common use of ACTUAL SUBSISTENCE EXPENSES Clause in Contracts

ACTUAL SUBSISTENCE EXPENSES. Sometimes government rates are not available to travelers; in those instances, the traveler must exceed allowable rates. Before traveling, employees must receive approval to exceed government rates and to use actual subsistence expenses. Headquarters employees must receive such approval from an authorized Head- quarters official. Administrative Judges and Regional Office staff must receive approval from their respective Regional Directors. Employees must include such approvals with the employee’s electronic travel authorization submission.

ACTUAL SUBSISTENCE EXPENSES. Sometimes government rates are not available to travelers; in those instances, the traveler must exceed allowable rates. Before traveling, employees must receive approval to exceed government rates and to use actual subsistence expenses. Headquarters employees must receive such approval from an authorized Head- quarters headquarters official. Administrative Judges Hearing Officers and Regional Office staff must receive approval from their respective Regional Assistant Directors. Employees must include such approvals with in the employee’s electronic travel authorization submissionsubmission package to claim reimbursement.