Donated Leave Clause Samples
A Donated Leave clause allows employees to transfer a portion of their accrued leave to another employee who may need additional time off, typically due to personal or family emergencies. This provision outlines the eligibility criteria for both donors and recipients, the process for requesting and approving leave donations, and any limits on the amount of leave that can be transferred. By enabling employees to support each other during times of need, the clause helps address situations where standard leave entitlements are insufficient, promoting workplace flexibility and compassion.
Donated Leave. Section 1. This Article shall apply for the purpose of allowing employees to donate accrued vacation leave, sick leave or compensatory time for use by eligible employees as sick leave. The Agency will allow Agency employees to make donations of accrued vacation leave, sick leave or compensatory time to a regular status employee of the agency who has exhausted all accumulated leave and who is not enrolled in or eligible to receive short term disability payments, not to exceed the hours necessary to cover for the qualifying absence as provided in this Article, to a co-worker in the Agency.
(a) Employees may not donate sick leave if they have under forty (40) hours.
(b) Employees may not donate sick leave of more than sixty (60) hours per year.
(c) Sick leave may not total more than fifty (50%) percent of donated leave.
Section 2. For purposes of this Agreement, donated leave donations will be administered under the following stipulations and terms of this Agreement and shall be strictly enforced with no exceptions:
(a) The recipient and donor must be regular status employees of the Agency.
(b) The Employer and the Agency shall not assume any tax liabilities that would otherwise accrue to this employee.
(c) Use of donated leave shall be consistent with those provisions found in Article 34 (Sick Leave).
(d) Applications for donated leave shall be in writing and sent to the Agency’s Human Resources Manager and accompanied by the treating physician’s written statement certifying that the illness or injury will continue for at least fifteen (15) days following the donee’s projected exhausting of the accrued leave and the total leave is at least thirty (30) days. Donated leave may be used intermittently.
(e) Donations shall be credited at the recipient’s current regular hourly rate of pay.
(f) Employees otherwise eligible for or receiving workers compensation, or PERS retirement benefits will not be considered eligible to receive donations under this Agreement.
Section 3. To donate to a specific employee in a different Agency, the employee (donor) must submit a written request to their appointing authority/designee. The appointing authority or designee from both the donor’s and recipient’s agencies may authorize the transfer of donated leave between agencies, subject to restrictions on the use of dedicated funding sources and/or other legitimate business reasons.
Donated Leave. There shall be a Donated Leave program at each College/University for professional staff and librarians. The procedures for the Donated Leave program will be negotiated between the College/University and the Local Union. This provision shall not apply to Colleges/Universities that already have an established Donated Leave program.
Donated Leave. As used in this Article:
Donated Leave. 1. When an eligible employee has exhausted all accrued leave as a result of illness, injury, or bereavement, then the eligible employee may file a request for donations of leave. The District shall advise the union in writing of any such requests.
Donated Leave. City Manager's Administrative Directive No. 24 outlines a policy which allows employees to transfer vacation to another employee who is experiencing unusual or extenuating personal circumstances and requires additional leave. For the purposes of this MOU, when an employee is unable to work and thus receiving donated leave, they are to be considered assigned to day shift for pay purposes.
Donated Leave. The Appointing Authority of the Agency may, at his/her discretion, allow employees, on a case-by-case basis and without setting precedent, to transfer accumulated vacation leave and compensatory time to a co-worker in the Agency who has exhausted accumulated leave while recuperating from, or involved in, what the Appointing Authority has determined to be an extended and continuing illness or injury of a catastrophic nature.
a. Employees on Workers' Compensation or parental leave may not participate in this program either as Donors or Donee.
b. All leave donated shall be posted to the Donee's sick leave account. Any leave which has been donated and remains unused is not recoverable by the Donor.
c. All accumulated vacation leave and compensatory hours must be donated and transferred in blocks of two (2) hours or more. All hours of leave donated from co-workers and/or management will be converted into an hourly rate and then applied to the Donee's account at his or her hourly rate.
d. Any other requirements or conditions which may from time to time be determined by, or set forth by, the Agency Appointing Authority on a case-by-case basis. Donated vacation leave or compensatory time may be provided to employees in other AFSCME Central Table participating agencies subject to the approval of the appointing authorities for the involved agencies.
Donated Leave. Section A. This Article shall apply for the purpose of allowing bargaining unit members to donate accrued personal leave for use by other eligible bargaining unit members as sick leave. The Agency will allow STEA-represented employees to make donations of accrued personal leave, not to exceed the hours necessary to cover for the qualifying absence as provided in this Article, to a co-worker in the STEA bargaining unit. Donated personal leave shall retain its status as not cumulative from year to year.
Section B. For purposes of this Agreement, donated leave donations will be administered under the following stipulations and terms of this Agreement and shall be strictly enforced with no exceptions:
1. The recipient and donor must be regular status employees of the Agency and members of the STEA bargaining unit.
2. The Employer and the Agency shall not assume any tax liabilities that would otherwise accrue to this employee.
3. Use of donated leave shall be consistent with those provisions found in Article 22 (Sick Leave).
4. Applications for donated leave shall be in writing, sent to the Agency’s Human Resources Manager and accompanied by a treating physician’s written statement certifying (1) that an illness or injury will continue for at least fifteen (15) days beyond the donee’s projected exhaustion of accrued leave and (2) that the total leave period is at least thirty (30) days. Donated leave may be used intermittently.
5. Donations shall be credited at the recipient’s current regular hourly rate of pay.
6. Employees receiving workers compensation, PERS retirement benefits, short-term disability insurance benefits, or on parental leave will not be considered eligible to receive donations under this Agreement. APPENDIX A-1 – 2017-2019 Salary Schedule– Effective December 1, 2016 Unclassified Institution Teachers at OSD Monthly Salary Rates (at 12-Month Rate) Step BA Only BA + 24 hrs BA + 45 hrs BA + 69 hrs MA Only MA + 24 hrs MA + 45 hrs 0 34,008 2,834 177.13 1 35,364 36,720 38,088 39,444 40,812 42,156 43,536 2 36,720 38,088 39,444 40,812 42,156 43,536 44,880 3 38,088 39,444 40,812 42,156 43,536 44,880 46,260 4 39,444 40,812 42,156 43,536 44,880 46,260 47,604 5 40,812 42,156 43,536 44,880 46,260 47,604 48,960 6 42,156 43,536 44,880 46,260 47,604 48,960 50,316 7 43,536 44,880 46,260 47,604 48,960 50,316 51,684 8 44,880 46,260 47,604 48,960 50,316 51,684 53,052 9 46,260 47,604 48,960 50,316 51,684 53,052 54,744 10 47,604 48,960 50,316 51,684 53,052 54,744 5...
Donated Leave. County Vacation/PTO Donation Program Policy will control leave donation to other employees.
Donated Leave. 9 Section 21.1. All donations of sick leave and vacation leave made under this section are 10 strictly voluntary. Employees are prohibited from soliciting, offering or receiving monetary or any 11 other compensation or benefits in exchange for donating vacation or sick leave hours.
Donated Leave. Members shall be allowed to donate personal leave to and receive donations of personal leave from leave eligible members in this unit or those represented by a different union or noncovered employees subject to the following conditions:
1. Each member wishing to donate personal leave will fill out, date and sign a leave slip showing the amount of leave to be donated subject to a minimum of four (4) hours. The leave slip will have written along the bottom, or in the space provided, ”Leave donated to (employee name, social security number).”
2. The recipient’s union will be responsible for gathering all leave donations to be forwarded to the Division of Finance for processing. Leave donations will be posted by the Division of Finance to the recipient’s account during the pay period in which received (1 through 15, or 16 through the end of the month) for use from that pay period forward. Donations shall not be posted for use in a pay period prior to that in which received.
3. The Division of Finance will convert the donated leave to dollars at the annualized hourly rate of the donor. That dollar amount will be converted to leave at the annualized hourly rate of the recipient and the appropriate hours of leave will be added to the recipient’s donated leave account for use as sick leave. The total amount of leave credited to the recipient’s donated leave account shall not exceed 300 hours during the life of the current agreement. Donated leave may not be used until all accrued personal leave has been exhausted.
4. Once the Division of Finance has completed the above process, the state will not be obligated for further processing or liabilities resulting there from. Once the donation has been transferred to the recipient, the donation cannot be withdrawn, modified or otherwise returned to the donor’s leave account. Upon the death of a member, any unused donated leave shall be paid in cash to the member’s beneficiaries at the member’s annualized hourly rate.