Advice on Responding to Enquiries report Sample Clauses

Advice on Responding to Enquiries report. This report format is an example for the guidance of Tenderers and the Employer may vary the content and format during the period of the contract. Proposals by the Service Provider which improve reports will be considered by the Employer. This report gathers information from systems and providing the Employer with advice on responding to enquiries from politicians, members of the public and others. The layout and format of these reports will be agreed with the Employer and may be varied or supplemented from time to time to meet the requirements of the Employer. The reports will include the index fields shown in Table 1 and as a minimum the following information: Table 15 FIELD DESCRIPTION OF FIELD CONTENTS Copy of Enquiry or Brief provided by Employer Copy of information provided by Employer setting out the requirements for the report Statement of relevant data or documentation held in the Employer systems. Statement/list of data relevant to enquiry from Employer's systems Statement of relevant data or documentation held by Suppliers which is available to the Employer. Statement/list of data relevant to enquiry from Supplier systems Draft response for consideration and use by the Employer in preparing their response The draft response should recognise the political and commercial risks inherent in the Employer’s duties and responsibilities, and where appropriate should provide optional statements for inclusion in responses based on verifiable information held in the systems. Comments Explanatory notes that the Employer may wish to take into account in preparing their response.