APPENDIX HOSPITALITY RULES. SANOFI has established the following international hospitality rules. However, should there be any mandatory local regulations that are more stringent than these hospitality rules you will have to abide by those regulations. General Principle: Hospitality reimbursement is limited to the duration of the event. Documentation you should submit: receipts for all amounts. Approval: SANOFI’s written approval must be obtained in advance for all expenditures that are not included in the Agreement nor pre-paid by SANOFI. Airfare: SANOFI reimburses airfare at actual cost, but not greater than: - Economy Class for any flights within Europe; - Economy Class or Economy Flex / Premium Economy for flights outside of Europe SANOFI does not reimburse First Class, regardless of the cost. Hotels SANOFI reimburses hotels at actual cost and based on the hotel price of the host country of the event. Regardless of the host country, hotel public price per night, breakfast included, must not exceed DKK 1860 (including Value Added Tax). SANOFI does not reimburse Five-star hotels and equivalent luxurious or prestigious hotels, regardless of the cost. Train: SANOFI reimburses train at actual cost in First Class. Rental Cars: SANOFI does not reimburse for rental cars when ground transportation to and from the airport and meeting site is provided. In the case where ground transportation is not provided, SANOFI reimburses Rental Cars at actual cost, but not greater than: - The least expensive locally available category or - The second least expensive locally available category when more than two persons travelling or covered distance over 250 km. Meal Reimbursement: Meal’s price must be moderate and reasonable. SANOFI reimburses meals at actual cost and based on the price of the host country of the event (xxxx://xxx.xxxx.xx/regler/europakort/). Regardless of the host country, meal’s price must not exceed DKK 400 for lunch or DKK 700 for dinner (including beverage and Value Added Tax).
