Books and Records and Reports. A. The FSMC shall maintain and provide to the SFA, on a monthly basis, detailed (itemized) documented cost records (supported by invoices, receipts, etc.). This documentation must be retained on-site by the SFA. All costs must be fully supported, mutually agreeable to the SFA and the FSMC and be allowed by federal regulations. The FSMC shall submit the detailed monthly documentation no later than the tenth (10th) calendar day succeeding the month in which services were rendered. Participation records shall be submitted no later than the fifth (5th) working day succeeding the month in which services were rendered. The SFA shall perform edit checks on the participation records provided by the FSMC prior to the preparation and submission on-line of the Claim for Reimbursement. The SFA shall reconcile Edit Check worksheets and daily/monthly meal counts against student attendance records and daily transaction worksheets/logs.
B. The FSMC shall maintain records at the SFA to support all expenses and revenue appearing on the monthly operating statement attributable to the SFA. These records shall be kept at the SFA in an orderly fashion according to expense categories. This includes, but is not limited to invoices, receipts, and timesheets to support all expenses charged to the SFA.
C. The FSMC shall provide the SFA with a year-end statement.
D. Should the SFA have any concern as to the FSMC’s compliance of regulatory rules due to internal audits, monitoring, an Administrative Review, or a Procurement Review conducted by PDE, the SFA shall have the right to request an audit of the FSMC and the selection of the auditor(s) to perform the audit. The FSMC will be responsible for bearing the costs that occur as a result of this audit.
E. The SFA and the FSMC must provide all documents as necessary for the independent auditor to conduct the SFA’s single, program, or financial audit.
F. Books and records of the FSMC pertaining to the CN program operations shall be made available, upon demand, in an easily accessible manner for a period of three (3) years from the end of the contract term (including renewals) to which they pertain, for audit, examination, excerpts and transcriptions by the SFA and/or any state or federal representatives and auditors.
G. If audit findings regarding the FSMC’s records have not been resolved within the three-year period, the records must be retained beyond the three-year period for as long as required for the resolution of issues raised by ...
Books and Records and Reports. 3.2.1. Manager shall maintain separate and complete books and records in connection with its management and operation of the Properties, which Manager shall keep safe, available and separate from any other records. Manager shall prepare statements and reports as requested by Venture, including monthly operating reports for each Property.
Books and Records and Reports. APG shall keep accurate and satisfactory books and records of accounts showing all expenses and payments and all other pertinent data regarding the operation of Unit Four, such books and records to be kept in accordance with sound and accepted accounting principles. Accounting records kept in connection with the generation of electric power and energy shall be kept in accordance with Uniform System of Accounts for Public Utilities as issued and amended by the Federal Energy Regulatory Commission. All books and records kept pursuant to this Section shall be available for inspection by authorized representatives of Southern Indiana at all times. APG shall submit to Southern Indiana such reports of the operation and maintenance of Unit Four as Southern Indiana may reasonable request.
Books and Records and Reports
