By June 6, 2014 the University will amend the published information (hardcopy and electronic) about its Office of Affirmative Action to include the name and/or title, address, email address, telephone number, and synopsis of position responsibilities for its Title IX Coordinator. REPORTING REQUIREMENT: Within 30 calendar days of completion of item II.B.2 above, and prior to publishing the amended information about the Office of Affirmative Action, the University will provide OCR a copy of the amended information developed pursuant to item II.B.2. for OCR’s review and comment. Within 30 days of receiving a copy of the revised information, OCR will notify the University whether the information meets the requirements of item II.B.2. or whether further action is necessary to complete the requirements of item II.B.2.
By June 6, 2014 the University will provide notice, and training if necessary, to all University Police department personnel of the requirements of the procedures developed and adopted pursuant to item II.C.1. above. REPORTING REQUIREMENT: By June 6, 2014, the University will provide OCR documentation sufficient to demonstrate completion of the requirements of item II.C.2. above. Such documentation would include, but would not be limited to, a written description of the means by which University police department personnel were provided notice of the procedures adopted pursuant to item II.C.1, including the date notice was provided and the name and title of the individual who communicated the procedures to police department personnel; a copy of any written notice provided to police department personnel; and, if training was conducted, the date(s) and time(s) of the training, the name and title of the trainer, and copies of any training materials used.
By June 6, 2014 the University will develop and document in writing procedures for monitoring whether the administrative expectations communicated by the University in a XXXXX XX, XXXX email to student A are being adhered to by student A.2 The procedures will include steps to inform University personnel who have a need to know of the administrative expectations, the procedures to be followed by University personnel or the complainant to report a breach of the administrative expectations, and the steps the University will take in the event student A does not adhere to the expectations. The University will notify, in writing, the complainant and each University staff member with a need to know of the procedures described herein. REPORTING REQUIREMENT: By June 6, 2014, the University will provide OCR documentation sufficient to demonstrate completion of item II.F.2. above. Such documentation should include a copy of the written procedures developed pursuant to item II.F.2., the names and titles of each person who received notice of the procedures, and a copy of the notice provided to the complainant and University staff members, including the date and method by which the notice of written procedures was provided.
By June 6, 2014 the University will contact the complainant and provide her the following information:
i. Assurance that the University will continue to implement and monitor the administrative expectations detailed in the email (expectations) of XXXXX XX, XXXX, to student A.
ii. The name and contact information for the University official responsible for implementing the expectations.
iii. The name and contact information for the University official the complainant may contact if she is concerned the expectations are not being implemented or feels she has been subjected to a hostile environment by student A. REPORTING REQUIREMENT: By June 6, 2014, the University will provide OCR documentation sufficient to demonstrate completion of item II.F.3. above. Such documentation should include the date, time, and place/method by which the University contacted the complainant; the name and title of the University employee(s) who contacted or communicated with the complainant; and the name(s) and title(s) of the University official(s) identified pursuant to items II.F.3.ii. and iii. above. The individual signing this Agreement certifies that he or she has the authority to act on behalf of the University to enter into this Agreement.
