Costs, material assets, security and protection of information Sample Clauses

Costs, material assets, security and protection of information. As required, discuss material needs with their reporting manager. • Protect and properly manage documents at the telework location that contain sensitive information, as per established procedures; ensure the safety and security of government assets and information, keep them separate from private property and personal information, and immediately notify their reporting manager of incidents (e.g., loss, theft, damaged assets, compromised information, etc.). • Familiarize themselves with the IT Security Policy. • Ensure that all the necessary tools, resources and equipment are accessible from the telework location (e.g., adequate high-speed Internet connection [minimum Internet speed of 30 Mbps for administrative jobs, with 50 Mbps recommended], and for technical or creative jobs involving large digital files, minimum 50 Mbps and 100 Mbps or more recommended, network access, VPN, folders, files, laptop and mobile phone applications). o Some Internet service providers limit the monthly amount of data. Teleworking can lead you to exceed your data quota and increase your Internet bill. The NFB will not reimburse you for any costs that may result from an unexpected increase in your Internet costs. • Assume the cost of equipping and maintaining the telework location, including the cost of utilities, insurance policy, etc. • If applicable, pay for overcharges resulting from the use of mobile collaboration tools in the context of telework (e.g., long-distance charges, excess mobile data use, etc.); overcharges resulting from the use of tools in the context of telework are not attributable to the NFB. • Verify, with the appropriate authorities or a competent person (e.g., accountant, tax specialist, revenue agency), the tax implications or income tax declaration procedures applicable to interprovincial or international teleworking, as relevant. • Cover their commute expenses (e.g., bus pass or ticket, parking) to travel to the NFB office when required by management or operational necessity; there is no eligibility to claim travel expenses, and relocation provisions do not apply. The only exception where travel expenses can be claimed is when the employee’s location of work (as stated in their letter of offer) is other than an NFB office; in this case, the employee can claim travel expenses when requested to travel to an NFB office, as they are considered to be on authorized government travel.