Common use of Disciplinary Reporting Clause in Contracts

Disciplinary Reporting. A. All disciplinary actions except oral reprimands shall be documented on a disciplinary action report form. A record of the date, time and subject of an oral reprimand shall be maintained in the departmental personnel files for a 12-month period. The employee shall be given an opportunity to review the report with his agency head or designee. If the employee disagrees with the facts or conclusions contained in the report, they shall be permitted to submit, within three business days after reviewing the report with the agency head or designee, a statement of disagreement. The statement shall clearly and concisely set forth the employee's reasons for disagreeing with the report. One copy of the employee's statement shall be appended to the report and shall become a part of it. If the employee has no comment or has not responded within the required timeframe, it shall be so noted and the report shall be forwarded to the director. Upon completion of the approvals section of the disciplinary action report form, one copy shall be forwarded to the director for inclusion in the central personnel file. B. The agency head or designee may, if appropriate, complete periodic reviews of the employee's progress in correcting the cause of the original discipline. Such reports shall be made a part of the employee's central personnel file. Twelve (12) months from the date the discipline concerned was issued, and upon request from the employee, the director shall review the disciplinary action. If no subsequent report of similar violations has occurred, the agency shall be notified to return agency copies to the interested employee. The original disciplinary action report shall be pulled from the employee's central personnel file in the personnel office and placed in a confidential disciplinary file stored in Labor Relations. The disciplinary action shall not be referred to again unless there is further cause for adverse action. Disciplinary Action Reports which concern employees who have separated from municipal service shall remain a part of the files.