Common use of DISCIPLINE/DISCHARGE Clause in Contracts

DISCIPLINE/DISCHARGE. 17.01 A Shop Xxxxxxx or, in the absence of a Shop Xxxxxxx, another employee from the bargaining unit chosen by the employee being disciplined, shall be present when an employee of the bargaining unit is being given a written disciplinary notice or is being discharged. 17.02 The affected employee, the Shop Xxxxxxx who is involved, and the Union, shall be given a copy of any written disciplinary or discharge notice that is to be entered on the employee's personnel file. Said notice shall be given to the affected employee and the Shop Xxxxxxx immediately, and a copy of said notice shall be faxed or emailed to the Union office within forty-eight (48) hours. 17.03 The Co-operative agrees that any written disciplinary notices shall be removed from the employee's personnel file after eighteen (18) months. Said written disciplinary notice cannot be used against the employee at a later date. This time period of eighteen (18) months shall not include periods of layoffs, periods of leaves of absence without pay, or periods of disciplinary suspensions. It is understood that should any employee receive a written disciplinary notice for the same or similar offence during said eighteen (18) month period, the employee will then be required to wait a further eighteen (18) months before their written reprimands and/or disciplinary notices are removed from their personnel file. Notwithstanding the foregoing, written disciplinary notices involving harassment, bullying, major safety violations and/or violence will remain on the employee’s file indefinitely. 17.04 Employees covered by this Agreement will have access to their own personnel file, upon request by the employee involved. It is understood that employees shall be able to obtain copies of their personnel file when requested and an employee's reply to any document contained in their personnel file will also be placed in said employee's personnel file. The Co-operative agrees to keep only one (1) personnel file per employee.

DISCIPLINE/DISCHARGE. 17.01 28.01 A full-time Union Representative and/or Shop Xxxxxxx or, in the absence of a Shop Xxxxxxx, another employee from in the bargaining unit chosen by from within the employee being disciplinedunit, shall be present when an employee a member of the bargaining unit unit: (1) is being given any reprimand (verbal or written) which is to be entered on the employee's personnel file; (2) is suspended or discharged. In unusual circumstances, where it is necessary for the Employer to advise an employee by registered mail of discharge, the Union office will be sent a written disciplinary copy of such notice by email, regular mail and/or fax. In these cases, absence of a full-time Union Representative, Shop Xxxxxxx or is being dischargedanother employee shall not invalidate the discipline or discharge. 17.02 28.02 The affected employee, the Shop Xxxxxxx who is involved, and the Union, employee shall be given a copy of any written disciplinary or disciplinary/discharge notice that which is to be entered on the employee's personnel file. Said In all cases of reprimand, suspension or discharge the Employer shall notify the affected employee, and a Shop Xxxxxxx in writing of reasons for taking such action. The notice of discipline or discharge shall be given to the affected employee and the a Shop Xxxxxxx immediatelyas soon as possible following the event, and a copy of said the notice shall be faxed or emailed e-mailed to the Union office within fortytwenty-eight four (4824) hourshours of it being given to the affected employee and the Shop Xxxxxxx. 17.03 The Co-operative agrees that any written disciplinary notices shall be removed from the employee's personnel file after eighteen (18) months. Said written disciplinary notice cannot be used against the employee at a later date. This time period of eighteen (18) months shall not include periods of layoffs, periods of leaves of absence without pay, or periods of disciplinary suspensions. It is understood that should any employee receive a written disciplinary notice for the same or similar offence during said eighteen (18) month period, the employee will then be required to wait a further eighteen (18) months before their written reprimands and/or disciplinary notices are removed from their personnel file. Notwithstanding the foregoing, written disciplinary notices involving harassment, bullying, major safety violations and/or violence will remain on the employee’s file indefinitely. 17.04 28.03 Employees covered by this Agreement will shall have access to their own personnel file, upon written request by the employee involved. It is understood that employees Employees shall be able to obtain copies of their personnel file when requested and a copy of an employee's reply to any document contained in their personnel file will also shall be placed in said the employee's personnel file. The Co-operative agrees to Employer shall keep only one (1) personnel file per employee. 28.04 All disciplinary meetings shall be held in private.

DISCIPLINE/DISCHARGE. 17.01 25.01 A Full-time Union Representative, Shop Xxxxxxx orXxxxxxx, or in the absence of a Shop Xxxxxxx, another employee from the bargaining unit chosen by the employee being disciplined, shall be present when an employee a member of the bargaining unit is being given a written disciplinary notice disciplined or is being dischargeddischarged unless the employee waives the right. 17.02 25.02 All disciplinary meetings shall be held in private and shall take place in a location on the Employer's premises. 25.03 The affected employee, the Shop Xxxxxxx who is involved, employee and the Unionperson who attends the disciplinary meeting with them, as per 25.01, shall be given a copy of any written disciplinary or discharge notice that which is to be entered on the employee's personnel filefile and shall be given a copy of any discharge notice that is given to the employee. Said A copy of the disciplinary notice shall be given to the affected employee and the Shop Xxxxxxx immediately, and a copy of said notice shall be faxed or emailed to the Union office within forty-eight (48) hourshours of the meeting with the affected employee. 17.03 25.04 The Co-operative agrees that any Employer shall remove all written disciplinary notices shall be removed from the employee's personnel file after eighteen twelve (1812) monthscalendar months from the date of receiving the discipline, as long as the 12 months is discipline free. Said written The Employer shall not be able to use any such disciplinary notice cannot be used against the employee at a later date. This . 25.05 The Employer agrees that upon two (2) weeks written notice, an employee, shall have the right to book a time period of eighteen (18) months shall not include periods of layoffs, periods of leaves of absence without pay, or periods of disciplinary suspensions. It is understood that should any employee receive a written disciplinary notice for with the same or similar offence during said eighteen (18) month period, the employee will then be required employer to wait a further eighteen (18) months before their written reprimands and/or disciplinary notices are removed from review their personnel filefiles. Notwithstanding the foregoing, written disciplinary notices involving harassment, bullying, major safety violations and/or violence will remain on the employee’s file indefinitely. 17.04 Employees covered by this Agreement will shall have access to the grievance and arbitration provisions of this agreement to dispute any entries on their own personnel file, upon request by file that they were not aware of at the employee involvedtime they were issued. It is understood that employees Employees shall be able to obtain copies make notes of their personnel file when requested and an employee's reply to any document contained documents in their personnel file will also be placed in said employee's personnel file. The Co-operative agrees to keep only one (1) personnel file per employeefiles when requested.

DISCIPLINE/DISCHARGE. 17.01 26.01 A Shop Xxxxxxx orXxxxxxx, or in the absence of a Shop Xxxxxxx, another employee from the bargaining unit chosen by the employee being disciplined, shall be present when an employee of the bargaining unit is being given a written disciplinary notice disciplined or is being discharged. A full-time Union Representative shall be notified by the Employer prior to the commencement of any such meeting and shall be entitled to attend any such meeting providing they are readily available to do so. 17.02 26.02 All disciplinary meetings shall be held in private and shall take place in a location on the Employer's premises. 26.03 The affected employee, the Shop Xxxxxxx who is involved, and the Union, shall be given a copy of any written disciplinary or discharge notice that which is to be entered on the an employee's personnel file. Said notice file and shall be given a copy of any discharge notice that is given to an employee. In all cases of discipline or discharge the Employer shall notify the affected employee and employee, the Shop Xxxxxxx immediatelywho is involved, and a copy the Union, in writing, of said notice shall be faxed or emailed to the Union office within forty-eight (48) hoursexact reasons for taking such action. 17.03 26.04 The Co-operative agrees that any Employer shall remove all written disciplinary notices shall be removed from the employee's personnel file after eighteen (18) months. Said calendar months following the written disciplinary notice cannot be used against notices being issued provided the employee at a later dateemployee’s record has remained discipline free during that period. This time period will automatically be extended by the length of eighteen (18) months shall not include periods of layoffs, periods of leaves any period of absence without pay, or including periods of disciplinary suspensions. It is understood that should any employee receive a written disciplinary notice for the same or similar offence during said eighteen (18) month period, the employee will then be required to wait a further eighteen (18) months before their written reprimands and/or disciplinary notices are removed from their personnel file. Notwithstanding the foregoing, written disciplinary notices involving harassment, bullying, major safety violations and/or violence will remain on the employee’s file indefinitelylayoff. 17.04 26.05 Employees covered by this Agreement will shall have access to their own personnel file, upon written request by the employee involvedinvolved and on the provision of twenty-four (24) hours of notice to the Employer. It is understood that employees Employees shall be able to obtain copies of their personnel file when requested and a copy of an employee's reply to any document contained in their personnel file will also shall be placed in said the employee's personnel file. The Co-operative agrees to Employer shall keep only one (1) personnel file per employee.

DISCIPLINE/DISCHARGE. 17.01 A Shop Xxxxxxx or, in the absence of a Shop Xxxxxxx, another employee from the bargaining unit chosen by the employee being disciplined, shall be present when an employee of the bargaining unit is being given a written disciplinary notice disciplined, or is being discharged. 17.02 The affected employee, the Shop Xxxxxxx who is involved, and the Union, shall be given a copy of any written disciplinary or discharge notice that is to be entered on the employee's personnel file. Said notice shall be given to the affected employee and the Shop Xxxxxxx immediately, and a copy of said notice shall be faxed or emailed forwarded to the Union office within forty-eight (48) hours. 17.03 The Co-operative agrees that any written shall remove all disciplinary notices shall be removed from the employee's personnel file after eighteen twenty-four (1824) months. Said written disciplinary notice cannotices shall not be used against the employee at a later date. This time period of eighteen twenty-four (1824) months shall not include periods of layoffs, periods of leaves of absence without pay, or periods of disciplinary suspensions. It is understood that should any employee receive a written disciplinary notice for the same or similar offence during said eighteen twenty-four (1824) month period, the employee will then be required to wait a further eighteen twenty-four (1824) months before their written reprimands and/or disciplinary notices are removed from their personnel file. Notwithstanding the foregoing, written disciplinary notices involving harassment, bullying, major safety violations serious incident as defined in the Regulations to The Workplace Safety and Health Act (Manitoba) and/or violence will remain on the employee’s file indefinitely. 17.04 Employees covered by this Agreement will shall have access to their own personnel file, upon request by the employee involved. It is understood that employees Employees shall be able to obtain copies of their personnel file when requested and a copy of an employee's reply to any document contained in their personnel file will also be placed in said employee's personnel file. The Co-operative agrees to keep only one (1) personnel file per employee.

DISCIPLINE/DISCHARGE. 17.01 A Shop Xxxxxxx or, in the absence of a Shop Xxxxxxx, another employee from the bargaining unit chosen by the employee being disciplined, shall be present when an employee of the bargaining unit is being given a written disciplinary notice discipline or is being discharged. 17.02 The affected employee, the Shop Xxxxxxx who is involved, and the Union, shall be given a copy of any written disciplinary discipline or discharge notice that is to be entered on the employee's personnel file. Said notice shall be given to the affected employee and the Shop Xxxxxxx immediately, and a copy of said notice shall be faxed or emailed forwarded to the Union office within forty-eight (48) hours. 17.03 The Co-operative agrees that any written disciplinary notices shall be removed from the employee's personnel file after eighteen twenty-four (1824) months. Said written disciplinary notice cannot be used against the employee at a later date. This time period of eighteen twenty-four (1824) months shall not include periods of layoffs, periods of leaves of absence without pay, or periods of disciplinary suspensions. It is understood that should any employee receive a written disciplinary notice for the same or similar offence during said eighteen twenty-four (1824) month period, the employee will then be required to wait a further eighteen twenty-four (1824) months before their written reprimands and/or disciplinary notices are removed from their personnel file. Notwithstanding the foregoing, written disciplinary notices involving for harassment, bullying, major safety violations bullying and/or violence will remain on the employee’s file indefinitely. 17.04 Employees covered by this Agreement will have access to their own personnel file, upon request by the employee involved. It is understood that employees shall be able to view and or obtain copies of their personnel file in the presence of Management when requested and an 48 hours’ notice is provided to Management. An employee's ’s reply to any document contained in their personnel file will also be placed in said employee's ’s personnel file. The Co-operative agrees to keep only one (1) personnel file per employee.

DISCIPLINE/DISCHARGE. 17.01 A Shop Xxxxxxx or, in the absence of a Shop Xxxxxxx, another employee from the bargaining unit chosen by the employee being disciplined, shall be present when an the employee of the bargaining unit is being given a written disciplinary notice disciplined, or is being discharged. 17.02 The affected employee, the Shop Xxxxxxx who is involved, and the Union, shall be given a copy of any written disciplinary or discharge notice that is to be entered on the employee's personnel file. Said notice shall be given to the affected employee and the Shop Xxxxxxx immediately, and a copy of said notice shall be faxed or emailed to the Union office within forty-eight (48) hours. 17.03 The Co-operative agrees that any written disciplinary notices shall be removed from the employee's personnel file after eighteen (18) months. Said written disciplinary notice cannot be used against the employee at a later date. This time period of eighteen (18) months shall not include periods of layoffs, periods of leaves of absence without pay, or periods of disciplinary suspensions. It is understood that should any employee receive a written disciplinary notice for the same or similar offence during said eighteen (18) month period, the employee will then be required to wait a further eighteen (18) months before their written reprimands and/or disciplinary notices are removed from their personnel file. Notwithstanding the foregoing, written disciplinary notices involving for harassment, bullying, major safety violations and/or violence will remain on the employee’s file indefinitely. 17.04 Employees covered by this Agreement will have access to their own personnel file, upon request by the employee involved. A management representative shall be entitled to be present while said employees are reviewing their personnel file. It is understood that employees shall be able to obtain copies of their personnel file when requested and an employee's reply to any document contained in their personnel file will also be placed in said employee's personnel file. The Co-operative agrees to keep only one (1) personnel file per employee.

DISCIPLINE/DISCHARGE. 17.01 25.01 A Full-time Union Representative, Shop Xxxxxxx orXxxxxxx, or in the absence of a Shop Xxxxxxx, another employee from the bargaining unit chosen by the employee being disciplined, shall be present when an employee a member of the bargaining unit is being given a written disciplinary notice disciplined or is being dischargeddischarged unless the employee waives the right. 17.02 25.02 All disciplinary meetings shall be held in private and shall take place in a location on the Employer's premises. 25.03 The affected employee, the Shop Xxxxxxx who is involved, employee and the Unionperson who attends the disciplinary meeting with them, as per Article 25.01, shall be given a copy of any written disciplinary or discharge notice that which is to be entered on the employee's personnel filefile and shall be given a copy of any discharge notice that is given to the employee. Said A copy of the disciplinary notice shall be given to the affected employee and the Shop Xxxxxxx immediately, and a copy of said notice shall be faxed or emailed to the Union office within forty-eight (48) hourshours of the meeting with the affected employee. 17.03 25.04 The Co-operative agrees that any Employer shall remove all written disciplinary notices shall be removed from the employee's personnel file after eighteen twelve (1812) monthscalendar months from the date of receiving the discipline, as long as the 12 months is discipline free. Said written The Employer shall not be able to use any such disciplinary notice cannot be used against the employee at a later date. This . 25.05 The Employer agrees that upon two (2) weeks written notice, an employee, shall have the right to book a time period of eighteen (18) months shall not include periods of layoffs, periods of leaves of absence without pay, or periods of disciplinary suspensions. It is understood that should any employee receive a written disciplinary notice for with the same or similar offence during said eighteen (18) month period, the employee will then be required Employer to wait a further eighteen (18) months before their written reprimands and/or disciplinary notices are removed from review their personnel filefiles. Notwithstanding the foregoing, written disciplinary notices involving harassment, bullying, major safety violations and/or violence will remain on the employee’s file indefinitely. 17.04 Employees covered by this Agreement will shall have access to the grievance and arbitration provisions of this agreement to dispute any entries on their own personnel file, upon request by file that they were not aware of at the employee involvedtime they were issued. It is understood that employees Employees shall be able to obtain copies make notes of their personnel file when requested and an employee's reply to any document contained documents in their personnel file will also be placed in said employee's personnel file. The Co-operative agrees to keep only one (1) personnel file per employeefiles when requested.

DISCIPLINE/DISCHARGE. 17.01 A Shop Xxxxxxx or, in the absence of a Shop Xxxxxxx, another employee from the bargaining unit chosen by the employee being disciplined, shall be present when an employee of the bargaining unit is being given a written disciplinary notice discipline or is being discharged. 17.02 The affected employee, the Shop Xxxxxxx who is involved, and the Union, shall be given a copy of any written disciplinary discipline or discharge notice that is to be entered on the employee's personnel file. Said notice shall be given to the affected employee and the Shop Xxxxxxx immediately, and a copy of said notice shall be faxed or emailed forwarded to the Union office within forty-eight (48) hours. 17.03 The Co-operative agrees that any written disciplinary notices shall be removed from the employee's personnel file after eighteen twenty-four (1824) months. Said written disciplinary notice cannot be used against the employee at a later date. This time period of eighteen twenty-four (1824) months shall not include periods of layoffs, periods of leaves of absence without pay, or periods of disciplinary suspensions. It is understood that should any employee receive a written disciplinary notice for the same or similar offence during said eighteen twenty-four (1824) month period, the employee will then be required to wait a further eighteen twenty-four (1824) months before their written reprimands and/or disciplinary notices are removed from their personnel file. Notwithstanding the foregoing, written disciplinary notices involving harassment, bullying, major safety violations bullying and/or violence will shall remain on the employee’s file indefinitely. 17.04 Employees covered by this Agreement will have access to their own personnel file, upon request by the employee involved. It is understood that employees shall be able to obtain copies of their personnel file when requested and an employee's reply to any document contained in their personnel file will also be placed in said employee's personnel file. The Co-operative agrees to keep only one (1) personnel file per employee.

DISCIPLINE/DISCHARGE. 17.01 A Shop Xxxxxxx or, in the absence of a Shop Xxxxxxx, another employee from the bargaining unit chosen by the employee being disciplined, shall be present when an employee of the bargaining unit is being given a written disciplinary notice or is being discharged. 17.02 The affected employee, the Shop Xxxxxxx who is involved, and the Union, shall be given a copy of any written disciplinary or discharge notice that is to be entered on the employee's personnel file. Said notice shall be given to the affected employee and the Shop Xxxxxxx immediately, and a copy of said notice shall be faxed or emailed forwarded to the Union office within forty-eight (48) hours. 17.03 The Co-operative agrees that any written disciplinary notices shall be removed from the employee's personnel file after eighteen thirty (1830) months. Said written disciplinary notice cannot be used against the employee at a later date. This time period of eighteen thirty (1830) months shall not include periods of layoffs, periods of leaves of absence without pay, or periods of disciplinary suspensions. It is understood that should any employee receive a written disciplinary notice for the same or similar offence during said eighteen thirty (1830) month period, the employee will then be required to wait a further eighteen thirty (1830) months before their written reprimands and/or disciplinary notices are removed from their personnel file. Notwithstanding the foregoing, written disciplinary notices involving harassment, bullying, major safety violations harassment and/or violence will remain on the employee’s file indefinitely. 17.04 Employees covered by this Agreement will have access to their own personnel file, upon request by the employee involved. It is understood that employees shall be able to obtain copies of their personnel file when requested and an employee's reply to any document contained in their personnel file will also be placed in said employee's personnel file. The Co-operative agrees to keep only one (1) personnel file per employee.

DISCIPLINE/DISCHARGE. 17.01 A Shop Xxxxxxx or, in the absence of a Shop Xxxxxxx, another employee from the bargaining unit chosen by the employee being disciplined, shall be present when an employee of the bargaining unit is being given a written disciplinary notice discipline or is being discharged. Such chosen bargaining unit employee shall be from the same town as the employee being disciplined. 17.02 The affected employee, the Shop Xxxxxxx who is involved, and the Union, shall be given a copy of any written disciplinary discipline or discharge notice that is to be entered on the employee's personnel file. Said notice shall be given to the affected employee and the Shop Xxxxxxx immediately, and a copy of said notice shall be faxed or emailed forwarded to the Union office within forty-eight (48) hours. 17.03 The Co-operative agrees that any written disciplinary notices shall be removed from the employee's personnel file after eighteen twenty-four (1824) months. Said written disciplinary notice cannot be used against the employee at a later date. This time period of eighteen twenty-four (1824) months shall not include periods of layoffs, periods of leaves of absence without pay, or periods of disciplinary suspensions. It is understood that should any employee receive a written disciplinary notice for the same or similar offence during said eighteen twenty-four (1824) month period, the employee will then be required to wait a further eighteen twenty-four (1824) months before their written reprimands and/or disciplinary notices are removed from their personnel file. Notwithstanding the foregoing, written disciplinary notices involving harassment, bullying, major safety violations serious incident as defined in the Regulations to The Workplace Safety and Health Act (Manitoba) and/or violence will shall remain on the employee’s file indefinitely. 17.04 Employees covered by this Agreement will have access to their own personnel file, upon request by the employee involved. It is understood that employees shall be able to obtain copies of their personnel file when requested and an employee's reply to any document contained in their personnel file will also be placed in said employee's personnel file. The Co-operative agrees to keep only one (1) personnel file per employee.

DISCIPLINE/DISCHARGE. 17.01 A Shop Xxxxxxx or, in the absence of a Shop Xxxxxxx, another employee from the bargaining unit chosen by the employee being disciplined, shall be present when an employee of the bargaining unit is being given a written disciplinary notice discipline or is being discharged. 17.02 The affected employee, the Shop Xxxxxxx who is involved, and the Union, shall be given a copy of any written disciplinary discipline or discharge notice that is to be entered on the employee's personnel file. Said notice shall be given to the affected employee and the Shop Xxxxxxx immediately, and a copy of said notice shall be faxed or emailed forwarded to the Union office within forty-eight (48) hours. 17.03 The Co-operative agrees that any written disciplinary notices shall be removed from the employee's personnel file after eighteen twenty-four (1824) months. Said written reprimand and/or disciplinary notice cannot be used against the employee at a later date. This time period of eighteen twenty-four (1824) months shall not include periods of layoffs, periods of leaves of absence without pay, or periods of disciplinary suspensions. It is understood that should any employee receive a written disciplinary notice for the same or similar offence during said eighteen twenty-four (1824) month period, the employee will then be required to wait a further eighteen twenty-four (1824) months before their written reprimands and/or disciplinary notices are removed from their personnel file. Notwithstanding the foregoing, written disciplinary notices involving harassment, bullying, major safety violations serious incident as defined in the Regulations to The Workplace Safety and Health Act (Manitoba) and/or violence will in the workplace or related to work shall remain on the employee’s file indefinitely. 17.04 Employees covered by this Agreement will have access to their own personnel file, upon request by the employee involved. It is understood that employees shall be able to view or obtain copies of their personnel file when requested and an employee's reply to any document contained in their personnel file will also be placed in said employee's personnel file. The Co-operative agrees to keep only one (1) personnel file per employee.

DISCIPLINE/DISCHARGE. 17.01 A Shop Xxxxxxx or, in the absence of a Shop Xxxxxxx, another employee from the bargaining unit chosen by the employee being disciplined, shall be present when an employee of the bargaining unit is being given a written disciplinary notice discipline or is being discharged. 17.02 The affected employee, the Shop Xxxxxxx who is involved, and the Union, shall be given a copy of any written disciplinary discipline or discharge notice that is to be entered on the employee's personnel file. Said notice shall be given to the affected employee and the Shop Xxxxxxx immediately, and a copy of said notice shall be faxed or emailed forwarded to the Union office within forty-eight (48) hours. 17.03 The Co-operative agrees that any written disciplinary notices shall be removed from the employee's personnel file after eighteen thirty (1830) months. Said written disciplinary notice cannot be used against the employee at a later date. This time period of eighteen thirty (1830) months shall not include periods of layoffs, periods of leaves of absence without pay, or periods of disciplinary suspensions. It is understood that should any employee receive a written disciplinary notice for the same or similar offence during said eighteen thirty (1830) month period, the employee will then be required to wait a further eighteen thirty (1830) months before their written reprimands and/or disciplinary notices are removed from their personnel file. Notwithstanding the foregoing, written disciplinary notices involving harassment, bullying, major safety violations for harassment and/or violence will remain on the employee’s file indefinitely. 17.04 Employees covered by this Agreement will have access to their own personnel file, upon request by the employee involved. It is understood that employees shall be able to obtain copies of their personnel file when requested and an employee's ’s reply to any document contained in their personnel file will also be placed in said employee's ’s personnel file. The Co-operative agrees to keep only one (1) personnel file per employee.

DISCIPLINE/DISCHARGE. 17.01 A Shop Xxxxxxx or, in the absence of a Shop Xxxxxxx, another employee from the bargaining unit chosen by the employee being disciplined, shall be present when an employee of the bargaining unit is being given a written disciplinary notice discipline or is being discharged. 17.02 The affected employee, the Shop Xxxxxxx who is involved, and the Union, shall be given a copy of any written disciplinary discipline or discharge notice that is to be entered on the employee's personnel file. Said notice shall be given to the affected employee and the Shop Xxxxxxx immediately, and a copy of said notice shall be faxed or emailed forwarded to the Union office within forty-eight (48) hours. 17.03 The Co-operative agrees that any written disciplinary notices shall be removed from the employee's personnel file after eighteen twenty-four (1824) months. Said written reprimand and/or disciplinary notice cannot be used against the employee at a later date. This time period of eighteen twenty-four (1824) months shall not include periods of layoffs, periods of leaves of absence without pay, or periods of disciplinary suspensions. It is understood that should any employee receive a written disciplinary notice for the same or similar offence during said eighteen twenty-four (1824) month period, the employee will then be required to wait a further eighteen twenty-four (1824) months before their written reprimands and/or disciplinary notices are removed from their personnel file. Notwithstanding the foregoing, written disciplinary notices involving harassment, bullying, major safety violations serious incident as defined in the Regulations to The Workplace Safety and Health Act (Manitoba) and/or violence will in the workplace or related to work shall remain on the employee’s file indefinitely. 17.04 Employees covered by this Agreement will have access to their own personnel file, upon request by the employee involved. It is understood that employees shall be able to obtain copies of their personnel file when requested and an employee's reply to any document contained in their personnel file will also be placed in said employee's personnel file. The Co-operative agrees to keep only one (1) personnel file per employee.

DISCIPLINE/DISCHARGE. 17.01 A Shop Xxxxxxx or, in the absence of a Shop Xxxxxxx, another employee from the bargaining unit chosen by the employee being disciplined, shall be present when an employee of the bargaining unit is being given a written disciplinary notice discipline or is being discharged. Such chosen bargaining unit employee shall be from the same town as the employee being disciplined. 17.02 The affected employee, the Shop Xxxxxxx who is involved, and the Union, shall be given a copy of any written disciplinary discipline or discharge notice that is to be entered on the employee's personnel file. Said notice shall be given to the affected employee and the Shop Xxxxxxx immediately, and a copy of said notice shall be faxed or emailed forwarded to the Union office within forty-eight (48) hours. 17.03 The Co-operative agrees that any written disciplinary notices shall be removed from the employee's personnel file after eighteen twenty-four (1824) months. Said written disciplinary notice cannot be used against the employee at a later date. This time period of eighteen twenty-four (1824) months shall not include periods of layoffs, periods of leaves of absence without pay, or periods of disciplinary suspensions. It is understood that should any employee receive a written disciplinary notice for the same or similar offence during said eighteen twenty-four (1824) month period, the employee will then be required to wait a further eighteen twenty-four (1824) months before their written reprimands and/or disciplinary notices are removed from their personnel file. Notwithstanding the foregoing, written disciplinary notices involving harassment, bullying, major safety violations serious incident as defined in the Regulations to The Workplace Safety and Health Act (Manitoba) and/or violence will shall remain on the employee’s file indefinitely. 17.04 Employees covered by this Agreement will upon request in writing, have access to their own personnel file, upon request by file in the employee involvedpresence of the HR manager. It is understood that employees shall be able to obtain copies of their personnel file from the HR Manager. when requested and an employee's reply to any document contained in their personnel file will also be placed in said employee's personnel file. The Co-operative employee will provide a minimum of seven (7) calendar days notice to the HR Manager to access and view their personnel file. The cooperative agrees to keep only one (1) personnel file per employee.

DISCIPLINE/DISCHARGE. 17.01 A Shop Xxxxxxx or, in the absence of a Shop Xxxxxxx, another employee from the bargaining unit chosen by the employee being disciplinedunit, shall be present when an employee a member of the bargaining unit is being given a written disciplinary notice reprimand, or is being suspended or discharged. 17.02 The affected employee, the Shop Xxxxxxx who is involved, and the Union, shall be given a copy of any written disciplinary reprimand, suspension or discharge notice that is to be entered on the employee's personnel file. Said notice shall be given to the affected employee and the Shop Xxxxxxx immediately, and a copy of said notice shall be faxed or emailed forwarded to the Union office within forty-eight (48) hours. 17.03 The Co-operative agrees that any written reprimands and/or disciplinary notices shall be removed from the employee's personnel file after eighteen thirty (1830) months. Said written reprimand and/or disciplinary notice cannot be used against the employee at a later date. This time period of eighteen thirty (1830) months shall not include periods of layoffs, periods of leaves of absence without pay, or periods of disciplinary suspensions. It is understood that should any employee receive a written reprimand and/or disciplinary notice for the same or similar offence during said eighteen thirty (1830) month period, the employee will then be required to wait a further eighteen thirty (1830) months before their his or her written reprimands and/or disciplinary notices are removed from their his or her personnel file. Notwithstanding the foregoing, written reprimands and/or disciplinary notices involving harassment, bullying, major safety violations for harassment and/or violence will remain on the employee’s file indefinitely. 17.04 Employees covered by this Agreement will have access to their own personnel file, upon request by the employee involved. It is understood that employees shall be able to obtain copies of their personnel file when requested and an employee's ’s reply to any document contained in their his or her personnel file will also be placed in said employee's ’s personnel file. The Co-operative agrees to keep only one (1) personnel file per employee.

DISCIPLINE/DISCHARGE. 17.01 16.01 A Shop Xxxxxxx or, in the absence of a Shop Xxxxxxx, another employee from the bargaining unit chosen by the employee being disciplinedunit, shall be present when an employee a member of the bargaining unit is being given a written disciplinary notice reprimand, or is being suspended or discharged. 17.02 16.02 The affected employee, the Shop Xxxxxxx who is involved, and the Union, shall be given a copy of any written disciplinary reprimand, suspension or discharge notice that is to be entered on the employee's personnel file. Said notice shall be given to the affected employee and the Shop Xxxxxxx immediately, and a copy of said notice shall be faxed or emailed forwarded to the Union office within forty-eight (48) hours. 17.03 16.03 The Co-operative Employer agrees that any written reprimands and/or disciplinary notices shall be removed from the employee's personnel file after eighteen twenty- four (1824) months. Said written reprimand and/or disciplinary notice cannot be used against the employee at a later date. This time period of eighteen twenty-four (1824) months shall not include periods of layoffs, periods of leaves of absence without pay, or periods of disciplinary suspensions. It is understood that should any employee receive a written reprimand and/or disciplinary notice for the same or similar offence during said eighteen twenty- four (1824) month period, the employee will then be required to wait a further eighteen twenty- four (1824) months before their his or her written reprimands and/or disciplinary notices are removed from their his or her personnel file. Notwithstanding the foregoing, written reprimands and/or disciplinary notices involving harassment, bullying, major safety violations harassment and/or violence will remain on the employee’s file indefinitely. 17.04 16.04 Employees covered by this Agreement will have access to their own personnel file, upon request by the employee involved. It is understood that employees shall be able to obtain copies of their personnel file when requested and an employee's reply to any document contained in their his or her personnel file will also be placed in said employee's personnel file. The Co-operative Employer agrees to keep only one (1) personnel file per employee.

DISCIPLINE/DISCHARGE. 17.01 The Employer may warn, suspend, demote or discharge an employee for just cause. If the conduct or performance of an employee warrants disciplinary action, such action shall be confirmed in writing. A Shop Xxxxxxx orcopy of all such documentation shall be provided to the employee(s) involved, in and forwarded to the absence office of a Shop Xxxxxxxthe Union at the time they are issued. 17.02 Any disciplinary notice shall be issued only after, another employee from or during the bargaining unit chosen by meeting with the employee being disciplined, . An employee shall be present when an employee advised of the bargaining unit nature of the meeting prior to entering. Unless the employee wishes otherwise, she shall be accompanied by a xxxxxxx who shall be paid for such time in accordance with Article 4.01. Where more than one xxxxxxx is being given a written disciplinary notice or is being discharged. 17.02 The affected employeeon the premises, the Shop Xxxxxxx who is involved, and the Union, employee shall be given accompanied by a copy xxxxxxx of any written disciplinary or discharge notice that is to be entered on the employee's personnel fileher choosing. Said notice shall be given to the affected The employee and the Shop Xxxxxxx immediately, and a copy of said notice xxxxxxx shall be faxed allowed to meet for a reasonable period of time in private during or emailed to the Union office within forty-eight (48) hoursafter such meeting. 17.03 The Co-operative agrees Disciplinary meetings shall normally take place during the affected employee’s scheduled shift. If the employee is not at work and is not scheduled to work within three (3) days of the incident, or if the incident giving rise to the meeting is so serious that any written disciplinary notices more immediate action is warranted, she may be called in at a time when she is not scheduled, but will be paid for such time during the meeting. 17.04 Any record of discipline older than twelve (12) months shall be removed from the an employee's personnel file after eighteen ’s file, provided that there is no subsequent discipline of any reason issued during such period. 17.05 Within five (185) months. Said written disciplinary notice cannot be used against the employee at workdays following a later date. This time period of eighteen (18) months shall not include periods of layoffs, periods of leaves of absence without pay, suspension or periods of disciplinary suspensions. It is understood that should any employee receive a written disciplinary notice for the same or similar offence during said eighteen (18) month perioddischarge, the employee will then be required involved (provided she has completed the probationary period) may, together with a Union representative, process her complaint by by-passing Step 1 and proceeding directly to wait a further eighteen (18) months before their written reprimands and/or disciplinary notices are removed from their personnel file. Notwithstanding Step 2 of the foregoing, written disciplinary notices involving harassment, bullying, major safety violations and/or violence will remain on the employee’s file indefinitelygrievance procedure. 17.04 Employees covered by this Agreement will have access to their own personnel file, upon request by the employee involved. It is understood that employees shall be able to obtain copies of their personnel file when requested and an employee's reply to any document contained in their personnel file will also be placed in said employee's personnel file. The Co-operative agrees to keep only one (1) personnel file per employee.

DISCIPLINE/DISCHARGE. 17.01 A Shop Xxxxxxx or, in the absence of a Shop Xxxxxxx, another employee from the bargaining unit chosen by the employee being disciplined, shall be present when an employee of the bargaining unit is being given a written disciplinary notice discipline or is being discharged. 17.02 The affected employee, the Shop Xxxxxxx who is involved, and the Union, shall be given a copy of any written disciplinary discipline or discharge notice that is to be entered on the employee's personnel file. Said notice shall be given to the affected employee and the Shop Xxxxxxx immediately, and a copy of said notice shall be faxed or emailed forwarded to the Union office within forty-eight (48) hours. 17.03 The Co-operative agrees that any written disciplinary notices shall be removed from the employee's personnel file after eighteen twelve (1812) months. Said written disciplinary notice cannot be used against the employee at a later date. This time period of eighteen twelve (1812) months shall not include periods of layoffs, periods of leaves of absence without pay, or periods of disciplinary suspensions. It is understood that should any employee receive a written disciplinary notice for the same or similar offence during said eighteen twelve (1812) month period, the employee will then be required to wait a further eighteen twelve (1812) months before their written reprimands and/or disciplinary notices are removed from their personnel file. Notwithstanding the foregoing, written disciplinary notices involving harassment, bullying, major safety violations bullying and/or violence will shall remain on the employee’s file indefinitely. 17.04 Employees covered by this Agreement will have access to their own personnel file, upon request by the employee involved. It is understood that employees shall be able to obtain copies of their personnel file when requested and an employee's reply to any document contained in their personnel file will also be placed in said employee's personnel file. The Co-operative agrees to keep only one (1) personnel file per employee.

DISCIPLINE/DISCHARGE. 17.01 A Shop Xxxxxxx or, in the absence of a Shop Xxxxxxx, another employee from the bargaining unit chosen by the employee being disciplinedunit, shall be present when an employee a member of the bargaining unit is being given a written disciplinary notice reprimand, or is being suspended or discharged. 17.02 The affected employee, the Shop Xxxxxxx who is involved, and the Union, shall be given a copy of any written disciplinary reprimand, suspension or discharge notice that is to be entered on the employee's personnel file. Said notice shall be given to the affected employee and the Shop Xxxxxxx immediately, and a copy of said notice shall be faxed or emailed forwarded to the Union office within forty-eight (48) hours. 17.03 The Co-operative agrees that any written reprimands and/or disciplinary notices shall be removed from the employee's personnel file after eighteen thirty (1830) months. Said written reprimand and/or disciplinary notice cannot be used against the employee at a later date. This time period of eighteen thirty (1830) months shall not include periods of layoffs, periods of leaves of absence without pay, or periods of disciplinary suspensions. It is understood that should any employee receive a written reprimand and/or disciplinary notice for the same or similar offence during said eighteen (18) month period, the employee will then be required to wait a further eighteen (18) months before their written reprimands and/or disciplinary notices are removed from their personnel file. Notwithstanding the foregoing, written disciplinary notices involving harassment, bullying, major safety violations and/or violence will remain on the employee’s file indefinitely. 17.04 Employees covered by this Agreement will have access to their own personnel file, upon request by the employee involved. It is understood that employees shall be able to obtain copies of their personnel file when requested and an employee's reply to any document contained in their personnel file will also be placed in said employee's personnel file. The Co-operative agrees to keep only one (1) personnel file per employee.thirty

DISCIPLINE/DISCHARGE. 17.01 A Shop Xxxxxxx or, in the absence of a Shop Xxxxxxx, another employee from the bargaining unit chosen by the employee being disciplined, shall be present when an the employee of the bargaining unit is being given a written disciplinary notice disciplined, or is being discharged. 17.02 The affected employee, the Shop Xxxxxxx who is involved, and the Union, shall be given a copy of any written disciplinary or discharge notice that is to be entered on the employee's personnel file. Said notice shall be given to the affected employee and the Shop Xxxxxxx immediately, and a copy of said notice shall be faxed or emailed forwarded to the Union office within forty-eight (48) hours. 17.03 The Co-operative agrees that any written disciplinary notices shall be removed from the employee's personnel file after eighteen (18) months. Said written disciplinary notice cannot be used against the employee at a later date. This time period of eighteen (18) months shall not include periods of layoffs, periods of leaves of absence without pay, or periods of disciplinary suspensions. It is understood that should any employee receive a written disciplinary notice for the same or similar offence during said eighteen (18) month period, the employee will then be required to wait a further eighteen (18) months before their written reprimands and/or disciplinary notices are removed from their personnel file. Notwithstanding the foregoing, written disciplinary notices involving for harassment, bullying, major safety violations and/or violence will remain on the employee’s file indefinitely. 17.04 Employees covered by this Agreement will have access to their own personnel file, upon request by the employee involved. A management representative shall be entitled to be present while said employees are reviewing their personnel file. It is understood that employees shall be able to obtain copies of their personnel file when requested and an employee's reply to any document contained in their personnel file will also be placed in said employee's personnel file. The Co-Co- operative agrees to keep only one (1) personnel file per employee.

DISCIPLINE/DISCHARGE. 17.01 A Shop Xxxxxxx or, in the absence of a Shop Xxxxxxx, another employee from the bargaining unit chosen by the employee being disciplined, shall be present when an employee of the bargaining unit is being given a written disciplinary notice disciplined, or is being discharged. 17.02 The affected employee, the Shop Xxxxxxx who is involved, and the Union, shall be given a copy of any written disciplinary or discharge notice that is to be entered on the employee's personnel file. Said notice shall be given to the affected employee and the Shop Xxxxxxx immediately, and a copy of said notice shall be faxed or emailed forwarded to the Union office within forty-eight (48) hours. 17.03 The Co-operative agrees that any written shall remove all disciplinary notices shall be removed from the employee's personnel file after eighteen twenty-four (1824) months. Said written disciplinary notice cannotices shall not be used against the employee at a later date. This time period of eighteen twenty- four (1824) months shall not include periods of layoffs, periods of leaves of absence without pay, or periods of disciplinary suspensions. It is understood that should any employee receive a written disciplinary notice for the same or similar offence during said eighteen twenty-four (1824) month period, the employee will then be required to wait a further eighteen twenty-four (1824) months before their written reprimands and/or disciplinary notices are removed from their personnel file. Notwithstanding the foregoing, written disciplinary notices involving harassment, bullying, major safety violations serious incident as defined in the Regulations to The Workplace Safety and Health Act (Manitoba) and/or violence will remain on the employee’s file indefinitely. 17.04 Employees covered by this Agreement will shall have access to their own personnel file, upon request by the employee involved. It is understood that employees Employees shall be able to obtain copies of their personnel file when requested and a copy of an employee's reply to any document contained in their personnel file will also be placed in said employee's personnel file. The Co-operative agrees to keep only one (1) personnel file per employee.