Distribution of Voter Registration Materials – In General a. For each Covered Transaction, MassHealth shall distribute to each Client a Voter Registration Application and a Voter Preference Form as set forth in this Agreement.
b. During each in-office Covered Transaction conducted at a Local MassHealth Office and involving interaction between a Client and an Eligibility Worker or CSR, such Eligibility Worker or CSR shall distribute to each Client who chooses to register to vote at such Office an Agency Voter Registration Application and shall offer assistance in completing the Voter Registration Application, in accordance with the procedures set forth in this Agreement and the Eligibility Operations Memorandum (attached as Exhibit B) and Job Aid and Script (attached as Exhibit C) c. Each Covered Transaction form used by MassHealth that is available as of July 31, 2015, or becomes available thereafter, on the Internet as a downloadable PDF (or other electronic format) shall contain within it a Mail-In Voter Registration Application pre-coded with MassHealth’s Agency Code and the language contained in the Voter Preference Form.
Distribution of Voter Registration Materials – In General a. For each Covered Transaction, DTA shall distribute to each Client a Voter Registration Application and a Voter Preference Form.
b. During each in-office Covered Transaction conducted at a Local DTA Office, a Case Manager or other DTA employee shall distribute to each Client a Mail-in Voter Registration Application and a Voter Preference Form. 2 3 DTA shall distribute an Agency Voter Registration Application and offer assistance to any Client who chooses to register to vote at a Local DTA Office. DTA shall instruct Case Managers to ensure, prior to conducting interviews with Clients, that Agency Voter Registration Applications are available at their desks and at other locations in Local DTA Offices where Case Managers may conduct Client interviews.
c. By no later than April 30, 2015, for each Remote Transaction, DTA shall deliver by mail to each Client a Mail-in Voter Registration Application and a Voter Preference Form. A letter accompanying each mailing shall state prominently that voter registration materials are included, and will include the additional explanatory language shown in Exhibit A.4 This mailing shall occur automatically for all:
(i) SNAP recertifications, together with the notice of recertification sent shortly before the end of the recertification period;
(ii) Remote SNAP applications, together with: (1) the notice of scheduling of a telephone interview; (2) a notice of approval/disapproval sent to the Client after the conclusion of an interview; or (3) any other DTA form or notice sent during the application process; 2 At the Execution Date, the SOC has made available a Mail-in Voter Registration Application that is pre-coded with DTA’s Agency Code. DTA shall use such Application, or another comparable Application that the SOC may make available with agreement by Plaintiffs, for all Covered Transactions, except in cases where Clients choose to register to vote at Local DTA Offices; in such cases, the Agency Voter Registration Application shall be used.
3 A Client who visits a Local DTA Office to conduct a recertification interview after receiving a recertification notice/packet by mail, as provided in Section III.C.2.c. below, shall be offered additional voter registration materials and services at a Local DTA Office, as provided in Section III.C.3.b. below and the BEACON script shown in Exhibit B. 4 At the Execution Date, the SOC is developing a separate, standardized Voter Preference Form, containing the language in the current Form ...
