Documented Constructive Counseling. Record of a documented constructive counseling shall be maintained in the member's Division master personnel file for at least one (1) year following the date of the incident which gave rise to the documented constructive counseling so long as there is no subsequent corrective/disciplinary action during the one (1) year period. After one (1) year or any extension of such one (1)- year period caused by subsequent corrective/disciplinary action, the documented constructive counseling shall be removed from the file.
Documented Constructive Counseling. Record of a documented constructive counseling shall be maintained in the member’s Division master personnel file for at least one (1) year following the date of issuance of the documented constructive counseling so long as there is no subsequent corrective/disciplinary action from the date of issuance through the end of the one (1)-year period. After one (1) year or any extension of such one (1)-year period caused by subsequent corrective/disciplinary action, the documented constructive counseling shall be removed from the file. [Note: Sections 10.10(A), (B), (C), and (E) list the length of time records of various actions can be allowed to remain in the officer’s “master personnel file.” (The use of these records is addressed later.) The periods for Sections 10.10(B), (C), and (E) seem generally reasonable – in the sense of how long these adverse records follow around the police officer as an employee, however in practice they could create problems. The 1-year period in Section 10.10(A) seems short, and it may be appropriate to seek to increase the retention period. However, please note that the retention of these records for other purposes inter-relates with Section 10.10(I) (discussed below).]
