Electronic Filing Manager (EFM Clause Samples

Electronic Filing Manager (EFM. ▇▇▇▇▇ must provide an electronic filing manager that will be able to support the receipt and distribution of electronic filings. The system architecture must scale as volume rises as well as for spikes in daily traffic volumes. ▇▇▇▇▇ guarantees that: • The EFM transmits XML and documents to each court and clerk that implements the Electronic Case File standard version 4.0 (ECF 4). OCA will engage in ▇▇▇▇▇’▇ established processes for suggesting enhancements to the product. • The EFM provides a portal for clerks to: o View a listing of filings along with the name of the clerk/deputy clerk that is working the filing. If no one is working the filing, it must indicate that the filing is awaiting action from the clerk. o Assign electronic filings by court, filing type, filing status, new suits/additional filings to defined review queues. o View the following reports: ▪ Daily and Monthly Court Payments Report for a given date/month. ▪ Itemized Court Payments listing for a given date range. ▪ Batch summary deposit listing. ▪ Breakout report detailing the collected amount and breakout between different fees. ▪ Itemized envelope and filing listing for a given date range. o Submit the acceptance of an electronic filing (and then complete the appropriate charge to the method of payment). o Submit the rejection of an electronic filing. • At the Courts’ discretion, the EFM will also transmit accepted filings to the court by providing web services to be used by the court or by sending them via Secure File Transfer Protocol. • Once a clerk has accepted an electronic filing and the filer has elected to serve documents electronically, the EFM must email appropriate documents and notifications to the parties to be served. It must also provide confirmations to the original filer that the documents have been served electronically. The system must also keep appropriate log information so that the service of the documents can be confirmed.