Invoicing Processes. 11.1. The Contractor shall support monthly and quarterly invoicing options, in an agreed format with the Framework Public Body.
Invoicing Processes. 25.1 Electronic invoicing is a minimum requirement. The Contractor(s) must also be capable of supplying consolidated invoices. Invoices must include VAT information, Purchase Order number and line details of the items being invoiced.
Invoicing Processes. Crew Time Reports (SF-261) shall be completed daily with the Contractor’s hours worked and submitted to the government representative they are working for on the Incident. The government representative must review and sign the Crew Time Report verifying the hours worked and any other charges such as authorized meal breaks, XXX allowances, etc. If the Incident is being management by an Incident Management team, completed and signed Crew Time Reports must be submitted to Finance. Finance will post the Crew’s time and any other authorized charges to an Emergency Equipment Use Invoice (OF-286). When the Crew is released from the Incident, the Finance Section will close out the Emergency Equipment Use Invoice including estimated time for return travel and approval of any Overnight Allowance or Meal Allowance, if applicable. Supporting receipts, for Government approved expenses such as XXX allowance, if applicable. Any receipts that are not available prior to demobilization form the Incident must be submitted by the Contractor to the Administrative Office for payment, within 10 days from demobilization from the Incident. Failure to do so will result in expenses being deducted from the invoice. The Contractor’s Representative and the Government Representative will both print their names and phone numbers on the invoice and sign the invoice verifying the information contained on the form is correct. If an Incident Management Team is not in place the Equipment Use Invoice (OF-286) will be completed by the Incident Commander or a Finance Representative from the local DNR unit. PAYMENT OFFICES Payments will be processed for Incidents by the Administrative Office indicated on the Emergency Equipment Use Invoice (OF 286) generated by the Incident. DNR regions will be the Administrative Office for Payment on Incidents hosted within their region. Wildland Fire Management Division is responsible for payment for any preparedness orders requested by them. A map of the DNR Regions can be found here: DNR Regions and Districts | WA - DNR. Administrative Office for Payments: Olympic Region 000 Xxxxxxxx Xxxx Xxxxx, XX 00000-0000 (000) 000-0000 Pacific Cascade Region 000 Xxxx Xxxx Xxxxxx Xxxx, XX 00000-0280 (000) 000-0000 South Puget Sound Region 000 Xxxxxx Xxx. N Enumclaw, WA 98022-9282 (000) 000-0000 Southeast Region 000 Xxxxxx Xxxx Ellensburg, WA 98926-9301 (000) 000-0000 Northeast Region 000 X Xxxxx Xxxx Xxxxxxxx, XX 00000-0000 (000) 000-0000 Northwest Region 000 X X...
