Common use of Lodging Reimbursement Clause in Contracts

Lodging Reimbursement. When making hotel accommodations, several factors must be considered: • Cost; • Appropriateness; and • Proximity to the business activity or event. A written justification and quotes from area hotels must be provided if the expense exceeds $150 per night (room rate only). These must be submitted with the authorization to incur travel. Meal Reimbursement: The following table provides guidelines for meal reimbursement: Meal Traveler Must Depart Before: Traveler Must Return After: To Claim Meal Allowance of: Breakfast 6:00 am 8:00 am $6.00 Lunch 12:00 pm (noon) 2:00 pm $11.00 Dinner 6:00 pm 8:00 pm $19.00 Daily Per Diem 6:00 am 8:00 pm $36.00 A meal allowance is provided in lieu of reimbursement for meals and meal tips, therefore receipts for meals are not required. When requesting reimbursement for meals, the Firm must provide the time when travel began and ended for each date meals are claimed. If this information is not provided, the entry may not be allowed and the Firm will be required to submit an appeal with this information.