Common use of NON-MANDATORY PRE-BID CONFERENCE Clause in Contracts

NON-MANDATORY PRE-BID CONFERENCE. All interested parties are invited to attend a Pre-Bid Conference on Thursday, October 28, 2021, 10:00 AM, via WEBEX: Join from the meeting link xxxxx://xxxx.xxxxx.xxx/ocfl/j.php?MTID=m46542203cf33c69802d067e49f4048be Meeting number (access code): 2457 051 7167 Meeting password: Go2Meeting Join by phone 0-000-000-0000 Call-in toll number (US/Canada) Meeting number (access code): 2457 051 7167 ATTENDANCE IS NOT MANDATORY BUT IS ENCOURAGED At that time, the County’s representative will be available to answer questions relative to this Invitation for Bids. Any suggested modifications may be presented in writing to, or discussed with, the County’s representative(s) at this meeting and may be considered by said representative(s) as possible amendments to the Invitation for Bids. Prospective bidders are encouraged to bring all equipment necessary to perform their inspection of the project site. Any equipment provided by Orange County should be thoroughly inspected by the bidder and is used at the bidder’s sole cost and expense. All bidders using County-provided equipment will be required to sign the pre-bid release. No one under eighteen years of age will be permitted to participate in the pre-bid inspection. BID PACKAGE REQUIREMENTS: - In an effort to help promote social distancing measures during the COVID-19 Public Health Emergency, electronic submissions will be accepted by the County. - Firms are strongly encouraged to submit responses electronically. Firms will not be permitted to fax or email offers. To maintain a secured sealed process electronic submissions may be made through the Mercell Source-to-Contract Platform (formerly Negometrix) only at: xxxxx://xxx.xxxxxxxxxx.xxx/buyer/691 - If submitting via mail or hand delivery, Bidders must submit one (1) original, two (2) copies and one (1) electronic copy on USB drive. Electronic copy shall be in Microsoft Word or Adobe – the most recent software version. - All responses and copies are to be submitted on 8 ½ x 11 inch paper, bound individually and tabbed as applicable. - If your response contains any information deemed confidential, in accordance with Chapter 119 of the Florida Statutes, provide an additional USB drive with a redacted version of your response labeled REDACTED. Electronic copy shall be in Microsoft Word or Adobe – the most recent software version. This bid will be awarded to a responsible, responsive bidder, qualified by experience to provide the work specified. Failure to submit the below requested information may be cause for rejection of your bid. The determination on whether a bidder is responsible or not shall be at the sole discretion of the County. Although the County may request the submission of a minimum number of contracts similar to the requirements of this solicitation with certain minimum dimensions, quantities, dollar values, etc., the County’s determination of a bidder’s responsibility shall not be solely based on the number of similar procurements the bidder provides but the entirety of the bidder’s qualifications. The Bidder shall submit the following information with the bid. It is recommended to use the list below as a checklist for your bid submittal:

NON-MANDATORY PRE-BID CONFERENCE. All interested parties are invited to attend a Non-Mandatory Virtual Pre-Bid Conference will be held on ThursdayWednesday, October 28February 1, 20212023, 10:00 AM, via WEBEX: . Join from the meeting link xxxxx://xxxx.xxxxx.xxx/ocfl/j.php?MTID=m46542203cf33c69802d067e49f4048be xxxxx://xxxx.xxxxx.xxx/ocfl/j.php?MTID=mdd2d90ff6d560428b6ae4d547a96c3f3 Join by meeting number Meeting number (access code): 2457 051 7167 2459 414 7387 Meeting password: Go2Meeting Join by phone 0-000-000-0000 Call-in toll number (US/Canada) Meeting number (access code): 2457 051 7167 ATTENDANCE IS NOT MANDATORY BUT IS ENCOURAGED Attendance is not mandatory but is encouraged At that time, the County’s representative will be available to answer questions relative to this Invitation for Bids. Any suggested modifications may be presented in writing to, or discussed with, the County’s representative(s) at this meeting and may be considered by said representative(s) as possible amendments to the Invitation for Bids. Prospective bidders are encouraged to bring all equipment necessary to perform their inspection of the project site. Any equipment provided by Orange County should be thoroughly inspected by the bidder and is used at the bidder’s sole cost and expense. All bidders using County-provided equipment will be required to sign the pre-bid release. No one under eighteen years of age will be permitted to participate in the pre-bid inspection. BID PACKAGE REQUIREMENTS: - In an effort to help promote social distancing measures during the COVID-19 Public Health Emergency, electronic submissions will be accepted by the County. - Firms are strongly encouraged to submit responses electronically. Firms will not be permitted to fax or email offers. To maintain a secured sealed process electronic submissions may be made through the Mercell Source-to-Contract Platform (formerly Negometrix) only at: xxxxx://xxx.xxxxxxxxxx.xxx/buyer/691 - If submitting via mail or hand delivery, Bidders must submit one (1) original, two (2) copies and one (1) electronic copy on USB drive. Electronic copy shall be in Microsoft Word or Adobe – the most recent software version. - All responses and copies are to be submitted on 8 ½ x 11 inch paper, bound individually and tabbed as applicable. - If your response contains any information deemed confidential, in accordance with Chapter 119 of the Florida Statutes, provide an additional USB drive with a redacted version of your response labeled REDACTED. Electronic copy shall be in Microsoft Word or Adobe – the most recent software version. This bid will be awarded to a responsible, responsive bidder, qualified by experience to provide the work specified. Failure to submit the below requested information may be cause for rejection of your bid. The determination on whether a bidder is responsible or not shall be at the sole discretion of the County. Although the County may request the submission of a minimum number of contracts similar to the requirements of this solicitation with certain minimum dimensions, quantities, dollar values, etc., the County’s determination of a bidder’s responsibility shall not be solely based on the number of similar procurements the bidder provides but the entirety of the bidder’s qualifications. The Bidder shall submit the following information with the bid. It is recommended to use the list below as a checklist for your bid submittal:

NON-MANDATORY PRE-BID CONFERENCE. All interested parties are invited to attend a A Non-Mandatory Pre-Bid Conference will be held on ThursdayTuesday, October 28November 29, 20212022, 10:00 AM, via WEBEX: Join from the meeting link xxxxx://xxxx.xxxxx.xxx/ocfl/j.php?MTID=m46542203cf33c69802d067e49f4048be xxxxx://xxxx.xxxxx.xxx/ocfl/j.php?MTID=m608b04377a7001d744c461249363b13a Join by meeting number Meeting number (access code): 2457 051 7167 2458 354 2086 Meeting password: Go2Meeting Join by phone 0-000-000-0000 Call-in toll number (US/Canada) Meeting number (access code): 2457 051 7167 ATTENDANCE IS NOT MANDATORY BUT IS ENCOURAGED Attendance is not mandatory but is encouraged At that time, the County’s representative will be available to answer questions relative to this Invitation for Bids. Any suggested modifications may be presented in writing to, or discussed with, the County’s representative(s) at this meeting and may be considered by said representative(s) as possible amendments to the Invitation for Bids. Prospective bidders are encouraged to bring all equipment necessary to perform their inspection of the project site. Any equipment provided by Orange County should be thoroughly inspected by the bidder and is used at the bidder’s sole cost and expense. All bidders using County-provided equipment will be required to sign the pre-bid release. No one under eighteen years of age will be permitted to participate in the pre-bid inspection. BID PACKAGE REQUIREMENTS: - In an effort to help promote social distancing measures during the COVID-19 Public Health Emergency, electronic submissions will be accepted by the County. - Firms are strongly encouraged to submit responses electronically. Firms will not be permitted to fax or email offers. To maintain a secured sealed process electronic submissions may be made through the Mercell Source-to-Contract Platform (formerly Negometrix) only at: xxxxx://xxx.xxxxxxxxxx.xxx/buyer/691 - If submitting via mail or hand delivery, Bidders must submit one (1) original, two (2) copies and one (1) electronic copy on USB drive. Electronic copy shall be in Microsoft Word or Adobe – the most recent software version. - All responses and copies are to be submitted on 8 ½ x 11 inch paper, bound individually and tabbed as applicable. - If your response contains any information deemed confidential, in accordance with Chapter 119 of the Florida Statutes, provide an additional USB drive with a redacted version of your response labeled REDACTED. Electronic copy shall be in Microsoft Word or Adobe – the most recent software version. This bid will be awarded to a responsible, responsive bidder, qualified by experience to provide the work specified. Failure to submit the below requested information may be cause for rejection of your bid. The determination on whether a bidder is responsible or not shall be at the sole discretion of the County. Although the County may request the submission of a minimum number of contracts similar to the requirements of this solicitation with certain minimum dimensions, quantities, dollar values, etc., the County’s determination of a bidder’s responsibility shall not be solely based on the number of similar procurements the bidder provides but the entirety of the bidder’s qualifications. The Bidder shall submit the following information with the bid. It is recommended to use the list below as a checklist for your bid submittal:

NON-MANDATORY PRE-BID CONFERENCE. All interested parties are invited to attend a Virtual Non-Mandatory Pre-Bid Conference on Thursday, October 28May 26, 2021, 10:00 AM, via WEBEX2022 at 11:00AM EST through the link/phone number below: Join from the meeting link xxxxx://xxxx.xxxxx.xxx/ocfl/j.php?MTID=m46542203cf33c69802d067e49f4048be xxxxx://xxxx.xxxxx.xxx/ocfl/j.php?MTID=m540af27a6f4598efe34e07bb37a41c39 Join by meeting number Meeting number (access code): 2457 051 7167 2459 230 2579 Meeting password: Go2Meeting F357GpBn3E7 Tap to join from a mobile device (attendees only) +0-000-000-0000,,00000000000## Call-in toll number (US/Canada) Join by phone 0-000-000-0000 Call-in toll number (US/Canada) Meeting number (access code): 2457 051 7167 ATTENDANCE IS NOT MANDATORY BUT IS ENCOURAGED Global call-in numbers Join from a video system or application Dial 00000000000@xxxx.xxxxx.xxx You can also dial 173.243.2.68 and enter your meeting number. Join using Microsoft Lync or Microsoft Skype for Business Dial 00000000000.xxxx@xxxx.xxxxx.xxx At that time, the County’s representative will be available to answer questions relative to this Invitation for Bids. Any suggested modifications may be presented in writing to, or discussed with, the County’s representative(s) at this meeting and may be considered by said representative(s) as possible amendments to the Invitation for Bids. Prospective bidders are encouraged to bring all equipment necessary to perform their inspection of the project site. Any equipment provided by Orange County should be thoroughly inspected by the bidder and is used at the bidder’s sole cost and expense. All bidders using County-provided equipment will be required to sign the pre-bid release. No one under eighteen years of age will be permitted to participate in the pre-bid inspection. BID PACKAGE REQUIREMENTS: - In an effort to help promote social distancing measures during the COVID-19 Public Health Emergency, electronic submissions will be accepted by the County. - Firms are strongly encouraged to submit responses electronically. Firms will not be permitted to fax or email offers. To maintain a secured sealed process electronic submissions may be made through the Mercell Source-to-Contract Platform (formerly Negometrix) only at: xxxxx://xxx.xxxxxxxxxx.xxx/buyer/691 - If submitting via mail or hand delivery, Bidders must submit one (1) original, two (2) copies and one (1) electronic copy on USB drive. Electronic copy shall be in Microsoft Word or Adobe – the most recent software version. - All responses and copies are to be submitted on 8 ½ x 11 inch paper, bound individually and tabbed as applicable. - If your response contains any information deemed confidential, in accordance with Chapter 119 of the Florida Statutes, provide an additional USB drive with a redacted version of your response labeled REDACTED. Electronic copy shall be in Microsoft Word or Adobe – the most recent software version. This bid will be awarded to a responsible, responsive bidder, qualified by experience to provide the work specified. Failure to submit the below requested information may be cause for rejection of your bid. The determination on whether a bidder is responsible or not shall be at the sole discretion of the County. Although the County may request the submission of a minimum number of contracts similar to the requirements of this solicitation with certain minimum dimensions, quantities, dollar values, etc., the County’s determination of a bidder’s responsibility shall not be solely based on the number of similar procurements the bidder provides but the entirety of the bidder’s qualifications. The Bidder shall submit the following information with the bid. It is recommended to use the list below as a checklist for your bid submittal:

NON-MANDATORY PRE-BID CONFERENCE. All interested parties are invited to attend a Virtual Pre-Bid Conference on Thursday, October 28March, 202116, 2023, at 10:00 AM, via WEBEX: AM EST. Join from the meeting link xxxxx://xxxx.xxxxx.xxx/ocfl/j.php?MTID=m46542203cf33c69802d067e49f4048be xxxxx://xxx x.xxxxx.xxx/xxx l/j.php?MTID=mbf 1302164f ed47f 601e915484db47fc6 Join by meeting number Meeting number (access code): 2457 051 7167 2469 253 6914 Meeting password: Go2Meeting QEwifftU985 Tap to join from a mobile device (attendees only) +0-000-000-0000,,00000000000## Call-in toll number (US/Canada) Join by phone 0-000-000-0000 Call-in toll number (US/Canada) Meeting number (access code): 2457 051 7167 ATTENDANCE IS NOT MANDATORY BUT IS ENCOURAGED Global call-in numbers Join from a video system or application Dial 00000000000@xxxx.xxxxx.xxx You can also dial 173.243.2.68 and enter your meeting number. At that time, the County’s representative will be available to answer questions relative to this Invitation for Bids. Any suggested modifications may be presented in writing to, or discussed with, the County’s representative(s) at this meeting and may be considered by said representative(s) as possible amendments to the Invitation for Bids. Prospective bidders are encouraged to bring all equipment necessary to perform their inspection of the project site. Any equipment provided by Orange County should be thoroughly inspected by the bidder and is used at the bidder’s sole cost and expense. All bidders using County-provided equipment will be required to sign the pre-bid release. No one under eighteen years of age will be permitted to participate in the pre-bid inspection. BID PACKAGE REQUIREMENTS: - In an effort to help promote social distancing measures during the COVID-19 Public Health Emergency, electronic submissions will be accepted by the County. - Firms are strongly encouraged to submit responses electronically. Firms will not be permitted to fax or email offers. To maintain a secured sealed process electronic submissions may be made through the Mercell Source-to-Contract Platform (formerly Negometrix) only at: xxxxx://xxx.xxxxxxxxxx.xxx/buyer/691 - If submitting via mail or hand delivery, Bidders must submit one (1) original, two (2) copies and one (1) electronic copy on USB drive. Electronic copy shall be in Microsoft Word or Adobe – the most recent software version. - All responses and copies are to be submitted on 8 ½ x 11 inch paper, bound individually and tabbed as applicable. - If your response contains any information deemed confidential, in accordance with Chapter 119 of the Florida Statutes, provide an additional USB drive with a redacted version of your response labeled REDACTED. Electronic copy shall be in Microsoft Word or Adobe – the most recent software version. This bid will be awarded to a responsible, responsive bidder, qualified by experience to provide the work specified. Failure to submit the below requested information may be cause for rejection of your bid. The determination on whether a bidder is responsible or not shall be at the sole discretion of the County. Although the County may request the submission of a minimum number of contracts similar to the requirements of this solicitation with certain minimum dimensions, quantities, dollar values, etc., the County’s determination of a bidder’s responsibility shall not be solely based on the number of similar procurements the bidder provides but the entirety of the bidder’s qualifications. The Bidder shall submit the following information with the bid. It is recommended to use the list below as a checklist for your bid submittal:

NON-MANDATORY PRE-BID CONFERENCE. All interested parties are invited to attend a A Non-Mandatory Pre-Bid Conference will be held on ThursdayFriday, October 28April 21, 20212023, 10:00 AM, virtually via WEBEXWebEx. Attendance is not mandatory but is encouraged. Interested parties may observe the meeting: Join from Virtually via WebEx Events at the meeting link xxxxx://xxxx.xxxxx.xxx/ocfl/j.php?MTID=m46542203cf33c69802d067e49f4048be Meeting number (access code): 2457 051 7167 Meeting passwordfollowing website: xxxxx://xxxx.xxxxx.xxx/ocfl/j.php?MTID=m343b9fa7d9a27900515ea5ae730b9274 Access Code: 2468 907 8261 Password: Go2Meeting Join by phone Audio: 0-000-000-0000 CallOR: By telephone at the following number: 0-in toll number (US/Canada) Meeting number (access code): 2457 051 7167 ATTENDANCE IS NOT MANDATORY BUT IS ENCOURAGED 000-000-0000 Access Code: 2468 907 8261 At that time, the County’s representative will be available to answer questions relative to this Invitation for Bids. Any suggested modifications may be presented in writing to, or discussed with, the County’s representative(s) at this meeting and may be considered by said representative(s) as possible amendments to the Invitation for Bids. Prospective bidders are encouraged to bring all equipment necessary to perform their inspection of the project site. Any equipment provided by Orange County should be thoroughly inspected by the bidder and is used at the bidder’s sole cost and expense. All bidders using County-provided equipment will be required to sign the pre-bid release. No one under eighteen years of age will be permitted to participate in the pre-bid inspection. BID PACKAGE REQUIREMENTS: - In an effort to help promote social distancing measures during the COVID-19 Public Health Emergency, electronic submissions will be accepted by the County. - Firms are strongly encouraged to submit responses electronically. Firms will not be permitted to fax or email offers. To maintain a secured sealed process electronic submissions may be made through the Mercell Source-to-Contract Platform (formerly Negometrix) only at: xxxxx://xxx.xxxxxxxxxx.xxx/buyer/691 - If submitting via mail or hand delivery, Bidders must submit one (1) original, two (2) copies and one (1) electronic copy on USB drive. Electronic copy shall be in Microsoft Word or Adobe – the most recent software version. - All responses and copies are to be submitted on 8 ½ x 11 inch paper, bound individually and tabbed as applicable. - If your response contains any information deemed confidential, in accordance with Chapter 119 of the Florida Statutes, provide an additional USB drive with a redacted version of your response labeled REDACTED. Electronic copy shall be in Microsoft Word or Adobe – the most recent software version. This bid will be awarded to a responsible, responsive bidder, qualified by experience to provide the work specified. Failure to submit the below requested information may be cause for rejection of your bid. The determination on whether a bidder is responsible or not shall be at the sole discretion of the County. Although the County may request the submission of a minimum number of contracts similar to the requirements of this solicitation with certain minimum dimensions, quantities, dollar values, etc., the County’s determination of a bidder’s responsibility shall not be solely based on the number of similar procurements the bidder provides but the entirety of the bidder’s qualifications. The Bidder shall submit the following information with the bid. It is recommended to use the list below as a checklist for your bid submittal: