of GA. Each third party fills in its costs in an individual Form C and, where necessary, shall provide its individual certificate on financial statements and/ or on the methodology independently from those of the beneficiary. The beneficiary will submit both forms and a summary report integrating both the costs of the beneficiary and those of the third party(ies).
of GA. The Community Financial Contribution The maximum EC contribution which appears in this article cannot be exceeded. Even if the eligible costs of the project happen to be higher than planned, no additional funding is possible. The EC contribution includes:
of GA. Financial content of Annex I to GA As the breakdown table included in Xxxxx X (Description of Work) to the GA is an estimate, the transfer of budget between activities and beneficiaries is allowed without the need for an amendment of the GA. However, a condition for this is that the work be carried out as foreseen in Annex I to GA. The coordinator should verify this on a case-by-case basis, but in practical terms, coordinators (and beneficiaries via the coordinator) are encouraged, where a transfer with a potential impact on the "Description of Work" arises (most cases), to check this (i.e. by e-mail)
of GA. The 5% EC contribution transferred to the Guarantee Fund will be returned to the beneficiaries via the coordinator at the moment of the final payment, at the end of the project; however, a maximum deduction of 1% of the EC contribution may be applied to some beneficiaries in the circumstances detailed in Article II.20 of GA.
of GA. For the other clauses please refer to the dedicated guidelines at the following link: (LINK)
of GA. The requirement to provide an intermediate CFS for claims of interim payments (even if cumulatively the EC contribution is equal or superior to EUR 375,000) shall be waived from the date of the notification of the acceptance of the certificate by the Commission. - Beneficiaries, if cumulatively their EC contribution is equal or superior to EUR 375,000, will only have to submit a CFS for the final payment. This CFS will cover the eligible costs for the total EC contribution. This CFS has to cover all the eligible costs including personnel and indirect costs. However, for personnel and indirect costs, the auditors will only have to focus on checking compliance with the certified methodology and systems, omitting individual calculations. A detailed description of the audit procedures to be carried out by the auditors is provided in the "Guidance notes for audit certifications. - Once the certificate is accepted, it will be valid for all subsequent financial statements submitted by the same beneficiary under the Seventh Framework Programme unless the beneficiary's methodology changes or if an audit or other control performed by the Commission services or on its behalf demonstrates that the methodology certified can no longer be maintained in its present form. In these cases, the beneficiary has to submit another certificate on the methodology. Until the acceptance of this new certificate, the requirement to provide intermediate CFS would not be waived. The beneficiary has to declare any change in its methodology. A beneficiary that has been found guilty of making false declarations or has seriously failed to meet its obligations under this grant agreement shall be liable to financial penalties according Article II. 25 of GA. • Consequences of the rejection by the Commission: In case the certificate cannot (yet) be accepted, a motivated decision will be communicated to the beneficiary. The beneficiary will be invited to submit another certificate on the methodology which is compliant with the requirements of the Commission. Until the acceptance of the certificate on the methodology, the requirement to provide intermediate certificates on the financial statements is not waived.
of GA. Consequences of the acceptance and use of the certificate on the average personnel costs: - The beneficiary is allowed to declare average personnel costs. - Once the certificate is accepted, it will be valid for all subsequent financial statements from the same beneficiary submitted under FP7 unless the beneficiary's methodology changes or if an audit or other control performed by the Commission services or on its behalf demonstrates that the certification can no longer be maintained in its present form. In these cases, the beneficiary has to submit another certificate on the average personnel costs. Until the acceptance of this new certificate, the beneficiary cannot charge average personnel costs. The beneficiary has to declare any change in its methodology. A beneficiary that has been found guilty of making false declarations or has seriously failed to meet its obligations under this grant agreement shall be liable to financial penalties according Article II. 25 of the GA. - It does not waive the obligation to provide an intermediate CFS (whenever the EUR 375,000 threshold is reached) unless this is part of the certificate on the methodology. - Average personnel costs charged by this beneficiary according to the certified and accepted methodology are deemed not to significantly differ from actual personnel costs. - The auditors will therefore only have to focus on checking compliance with the certified methodology and systems, omitting individual calculations. • Consequences of the rejection by the Commission: - In case the certificate cannot (yet) be accepted, a motivated decision will be communicated to the beneficiary. The beneficiary will be invited to submit another certificate on the average personnel costs which is compliant with the requirements of the Commission. Until the acceptance of the certificate on average personnel costs, the beneficiary cannot charge average personnel costs. Comparison between certificates: Certificate on Financial Statements (CFS) Certificate on the Methodology Certificate on average personnel costs
of GA. This special clause is used due to the fact that in the space research field it may become necessary to place a subcontract covering a very large amount of money (e.g. the building and launching of satellites or space infrastructure for research purposes) and representing major project tasks. For this specific purpose – and limited to this field of application – special clause No 25 can be used by the Commission services, where appropriate. Due to the high importance of such subcontracts and the high technical complexity of such an action, argumentum a contrario, any subcontract following this special clause needs to be concluded with one or several subcontractors on the basis of very strong direct supervision by the beneficiary concerned. Further details on the use of this special clause can be found in the Guide for Special Clauses xxx://xxx.xxxxxx.xx/pub/fp7/docs/fp7-ga-clauses_en.pdf.
of GA. Costs must be actually incurred (actual costs). That means that they must be real and not estimated, budgeted or imputed. Where actual costs are not available at the time of establishment of the certificate on the financial statements, the closest possible estimate can be declared as actual if this is in conformity with the accounting principles of the beneficiary. This must be mentioned in the financial statement. Any necessary adjustments to these claims must be reported in the financial statement for the subsequent reporting period. For the last period the costs should be submitted based on the information available at the moment of preparing the financial statement. Specific case of average personnel costs Only actual costs are in principle eligible for cost reimbursement. Beneficiaries may opt to declare average personnel costs if consistent with the management principles and usual accounting practices and if based on a certified methodology approved by the Commission as described in Section 2 of Part A (Article
