Beneficiaries' rights and obligations. In order to permit a complete, true and fair verification that the project and the grant are (have been) properly managed and performed, beneficiaries are required to: • keep the originals, or in exceptional cases, where the national legislation accepts or contemplates this possibility, duly authenticated copies – including electronic copies – of all documents relating to the grant agreement for up to five years from the end of the project, • ensure that the Commission's services, and/or any external body(ies) authorised by it, have on-the-spot access at all reasonable times, notably to the beneficiary's offices where the project is being carried out, to its computer data, to its accounting data and to all the information needed to carry out those audits, including information on individual salaries of persons involved in the project. They shall ensure that the information is readily available on the spot at the moment of the audit and, if so requested, that data be handed over in an appropriate form, • make available directly to the Commission all the detailed data that it may request, • ensure that the rights of the Commission and the European Court of Auditors to carry out audits are extended to the right to carry out any such audit or control on any third party whose costs are reimbursed in full or in part by the EC contribution, on the same terms and conditions.
Beneficiaries' rights and obligations. The Commission shall – prior to the evaluation task – communicate the identity of the appointed experts. The beneficiary shall have the right to refuse the participation of a particular external scientific or technological expert on grounds of commercial confidentiality. • Audit and reviews may be carried out remotely at the expert's home or place of work or involve sessions with project representatives either at the Commission premises or at the premises of beneficiaries. • The Commission or the expert may have access to the locations and premises where the work is being carried out, and to any document concerning the work. • The beneficiary shall make available directly to the Commission all detailed information and data that may be requested by it or the external scientific or technological expert with a view to verifying that the project is being/has been properly implemented and performed in accordance with the grant agreement.
Beneficiaries' rights and obligations. In order to enable an appropriate assessment of the projects performance and its management beneficiaries are obliged to: • keep the originals, or duly authenticated copies – including electronic copies – of all documents relating to the Grant Agreement for up to five years from the end of the project or up to the end of an audit if it is notified to the consortium and if this dated is later than five years after the end of the project, • ensure that the EC's services, and/or any external body authorised by it, have on-the-spot access to all the information needed to carry out those audits, • ensure that all information and data will be precise, complete and effective and • ensure that the rights of the EC and the European Court of Auditors to carry out audits are extended to the right to carry out any such audit or control on any third party whose costs are reimbursed in full or in part by the EC contribution, on the same terms and conditions.
Beneficiaries' rights and obligations. In order to permit a complete, true and fair verification that the project and the grant are (have been) properly managed and performed, beneficiaries are required to: − keep the originals, or in exceptional cases, where the national legislation accepts or contemplates this possibility, duly authenticated copies – including electronic copies – of all documents relating to the grant agreement for five years from the end of the project, − ensure that the Joint Undertaking's services, the respective NFAs and/or any external body(ies) authorised by it, have on-the-spot access at all reasonable times, notably to the beneficiary's offices where the project is being carried out, to its computer data, to its accounting data and to all the information needed to carry out those audits, including information on individual salaries of persons involved in the project. They shall ensure that the information is readily available on the spot at the moment of the audit and, if so requested, that data be handed over in an appropriate form, − make available directly to the Joint Undertaking, the respective NFAs and any external body(ies) authorised all the detailed data that they may request, − ensure that the rights of the Joint Undertaking, the NFAs, the Commission services including OLAF and the European Court of Auditors to carry out audits include the right to carry out any such audit or control on any third party whose costs are reimbursed in full or in part by the JU contribution, on the same terms and conditions.
Beneficiaries' rights and obligations. The Joint Undertaking shall – prior to the audit/review task – communicate the identity of the appointed experts. The beneficiary shall have the right to refuse the participation of a particular external expert on grounds of commercial confidentiality. - Audits and reviews may be carried out remotely at the expert's home or place of work or involve sessions with project representatives either at the Joint Undertaking's premises or at the premises of beneficiaries. - The Joint Undertaking or the expert should have access to the locations and premises where the work is being carried out, and to any document concerning the work. - The beneficiary shall make available directly to the Joint Undertaking all information and data that may be requested by it or by the external expert with a view to verifying that the project is being/has been properly implemented in accordance with the GA.
Beneficiaries' rights and obligations. The IMI JU shall – prior to the evaluation task – communicate the identity of the appointed experts. The beneficiary shall have the right to refuse the participation of a particular external scientific or technological expert on grounds of commercial confidentiality. • Audit and reviews may be carried out remotely at the expert's home or place of work or involve sessions with project representatives either at the IMI JU premises or at the premises of beneficiaries. • The IMI JU or the expert may have access to the locations and premises where the work is being carried out, and to any document concerning the work. • The beneficiary shall make available directly to the IMI JU all detailed information and data that may be requested by it or the external scientific or technological expert with a view to verifying that the project is being/has been properly implemented and performed in accordance with the grant agreement.
Beneficiaries' rights and obligations. In order to permit a complete, true and fair verification that the project and the grant are (have been) properly managed and performed, beneficiaries are required to: • keep the originals, or in exceptional cases, where the national legislation accepts or contemplates this possibility, duly authenticated copies – including electronic copies – of all documents relating to the grant agreement for up to five years from the end of the project. In principle: - documents received should be kept on the medium on which they arrived. - documents created should be kept on the medium on which they were compiled. This implies that documents received or created on paper form should be kept in their original paper form. Documents received or created only in electronic form should be kept in their original electronic form. No paper copy is required of original electronic documents. For cases where the relevant national authorities/law allows the beneficiary to destroy the original documents for the transfer to other reliable support, this support is considered as a duly authenticated copy. • ensure that the Commission's services, and/or any external body(ies) authorised by it, have on-the-spot access at all reasonable times, notably to the beneficiary's offices where the project is being or has been carried out, to its computer data, to its accounting data and to all the information needed to carry out those audits, including information on individual salaries of persons involved in the project. They shall ensure that the information is readily available on the spot at the moment of the audit and, if so requested, that data be handed over in an appropriate form. • make available directly to the Commission all the detailed data that it may request, • ensure that the rights of the Commission and the European Court of Auditors to carry out audits are extended to the right to carry out any such audit or control on any third party whose costs are reimbursed in full or in part by the EU/Euratom contribution, on the same terms and conditions. • Ensure the right of the Commission to interview people working or having worked on the FP7 project.
