OTHER SPECIFIC COSTS. Other specific costs, are those costs arising directly from requirements imposed by the agreement (dissemination of information, specific evaluation of the action, audits, translations, reproduction, etc.), including the costs of any financial services (especially the cost of financial guarantees). Such costs may also include specific costs incurred by the coordinator when fulfilling his responsibilities in relation to the overall management of the action and the co-ordination of the beneficiaries. All other specific costs, which cannot be included under the previous classifications of direct costs, may only be charged either with the prior written approval of the EACI or alternatively if these costs were foreseen and clearly specified in the Description of the Action (Annex I of the grant agreement). These costs may include items such as, - costs of organising seminars, workshops, conferences (unless a subcontract has been concluded with a service provider, in which case these costs should be charged under “Subcontracting”); - subscription fees for conferences and events; - travel and subsistence allowances of persons who are not on the payroll of the participants foreseen in the Description of the Action (Annex I of the grant agreement); - charges for financial guarantees required by the agreement; - costs of audit certificates required by the agreement; - bank charges of the co-ordinator related to opening a specific bank account for the agreement or re-distributing the payments from the EACI to other participants. Dinner costs When participants organise project meetings, the costs for the organisation of one dinner per meeting can be accepted under 'Other Specific Costs'. The maximum eligible number of persons to be included in the dinner costs is twice the number of participants in the consortium (this is deemed to cover also invited external experts). The maximum dinner price per person should not exceed 40€. Any deviations should be explained when submitting the financial statements. Where a dinner is paid by one of the participants, the subsistence allowance of the participants is to be reduced accordingly when claiming the travel cost (to avoid double funding). Participation in events The participation in events (conferences, exhibitions etc.) is often already included in Annex 1 and the CPF's. If not, participants should apply the definition of eligible direct costs – the participation in an event must be reasonable and necessary for the fulfilme...
OTHER SPECIFIC COSTS. Other specific costs must be eligible direct costs which can be attributed directly to the project and cannot be attributed to any of the other categories (personnel, travel, etc). They must be identified by your institution as such, in accordance with its accounting principles and its usual internal rules.
