Common use of Performance Improvement Plan (PIP) Clause in Contracts

Performance Improvement Plan (PIP). A. If at any time during the rating cycle the supervisor determines an employee’s performance is unsatisfactory in one or more critical elements, the employee must be placed on a written PIP to assist in improving the performance to at least the Minimally Successful level. A PIP includes: (1) Identification of the critical element(s) where the employee is working at the unsatisfactory level; (2) Clarification and greater specificity regarding performance expectations, if necessary; (3) Minimally Successful level of performance required; (4) Needed action(s) to obtain minimally successful level of performance; (5) Provisions for counseling, training, or other appropriate assistance, if any; and (6) Warning concerning the consequences of continued performance below the Minimally Successful (“acceptable”) level. B. The goal of a PIP is to give the employee an opportunity of at least thirty (30) calendar days to demonstrate acceptable (Minimally Successful) performance in all critical elements. For Contract Education employees, the opportunity to improve will occur while the employee is in a duty status. C. If, at any time, the supervisor determines the employee has demonstrated acceptable performance the PIP may be terminated. The employee will be notified, in writing that the PIP has been terminated and he or she has been evaluated as at least Minimally Successful in the critical element. D. If the employee is demonstrating some improvement but has not yet achieved acceptable performance, the PIP may be extended for additional thirty (30) or more calendar days. Contract Education Employees may be given no more than one (1) contract term to raise the summary rating to Minimally Successful. A second consecutive rating of Unsuccessful shall result in removal or non-renewal of the Contract Education employee. Removal of non-probationary employees for inadequate performance under 5 CFR 432 shall not occur unless a PIP has been implemented. E. Failure of the employee to correct performance deficiencies during the PIP will result in the employee receiving an Unsuccessful Rating. Demotion, removal, or contract non-renewal of the employee, whichever is appropriate, will be taken. Non-renewal of non-probationary Contract Education employees is subject to Management appeal process pursuant to Article 30 Section 4. F. The employee may appeal to either the Merit Systems Protection Board (MSPB) in accordance with applicable law or file a grievance under the negotiated grievance procedure. Contract Education employees may not appeal to MSPB but may only file a grievance under the negotiated grievance procedure.

Performance Improvement Plan (PIP). A. If at At any time during the rating cycle period, if the supervisor determines identifies an employee’s (as defined by 5 U.S.C. § 7511(a)(1)) performance is unsatisfactory as Unacceptable, as referred to above in one or more critical elements, the supervisor may notify the employee must be placed on of their Unacceptable performance as described below. It is in the parties’ best interests to address performance issues as soon as they are discovered. Prior to the issuance of a written PIP PIP, the supervisor will meet with the employee to assist in improving communicate areas of potential improvement. This meeting will provide an opportunity for the employee and the supervisor to discuss the specific performance requirement(s) not being met, disclose the need for a Reasonable Accommodation, if applicable, and to at least the Minimally Successful level. A PIP includes: (1) Identification raise potential causes of the critical element(s) where problem. Nothing in this Article prevents an employee and their supervisor from having conversations regarding the employee is working employee’s performance at any time during the unsatisfactory level; (2) Clarification and greater specificity regarding performance expectations, if necessary; (3) Minimally Successful level of performance required; (4) Needed action(s) to obtain minimally successful level of performance; (5) Provisions for counseling, training, or other appropriate assistance, if any; and (6) Warning concerning the consequences of continued performance below the Minimally Successful (“acceptable”) levelrating period. B. The employee may request a union representative at any time during the process. C. When the supervisor determines based upon documentation that the employee’s performance is unacceptable in one or more critical elements, the supervisor shall develop a draft written PIP, which will include a description of the basis for the PIP and provide it to the employee. Upon request of the employee or the employee’s representative, the Agency will provide a copy of any supporting documentation referred to in the draft PIP. D. The draft PIP will inform the employee of the critical elements for which performance is unacceptable and inform the employee of the performance requirement(s) or standard(s) that must be attained to demonstrate acceptable performance under the PIP. E. The employee and their union representative (if the employee requests one) may submit written feedback on the draft PIP within two (2) days of receipt of the draft PIP. F. After the expiration of the two (2) day period, the supervisor may issue the PIP. Once the supervisor issues the PIP, the supervisor will meet with the employee and discuss the approved PIP. The employee may invite a Union representative to be present at this PIP meeting. The goal of a the PIP is to give afford the employee an a reasonable opportunity of at least thirty (30) calendar days to demonstrate acceptable (Minimally Successful) performance in all critical elements. For Contract Education employees, the opportunity to improve will occur while the employee is in a duty status. C. If, at any time, the supervisor determines the employee has demonstrated acceptable performance the PIP may be terminated. The employee will be notified, in writing that the PIP has been terminated and he or she has been evaluated as at least Minimally Successful in the critical element. D. If the employee is demonstrating some improvement but has not yet achieved acceptable performance, commensurate with the PIP may be extended for additional thirty (30) or more calendar days. Contract Education Employees may be given no more than one (1) contract term to raise the summary rating to Minimally Successful. A second consecutive rating of Unsuccessful shall result in removal or non-renewal of the Contract Education employee. Removal of non-probationary employees for inadequate performance under 5 CFR 432 shall not occur unless a PIP has been implemented. E. Failure of the employee to correct performance deficiencies during the PIP will result in the employee receiving an Unsuccessful Rating. Demotion, removal, or contract non-renewal duties and responsibilities of the employee, whichever is appropriate, will be taken. Non-renewal of non-probationary Contract Education employees is subject to Management appeal process pursuant to Article 30 Section 4's position. F. The employee may appeal to either the Merit Systems Protection Board (MSPB) in accordance with applicable law or file a grievance under the negotiated grievance procedure. Contract Education employees may not appeal to MSPB but may only file a grievance under the negotiated grievance procedure.

Performance Improvement Plan (PIP). A. If at any time during the rating cycle the supervisor determines an employee’s performance is unsatisfactory in one or more critical elements, the employee must be placed on a written PIP to assist in improving the performance to at least the Minimally Successful level. A PIP includes: (1) Identification of the critical element(s) where the employee is working at the unsatisfactory level; (2) Clarification and greater specificity regarding performance expectations, if necessary; (3) Minimally Successful level of performance required; (4) Needed action(s) to obtain minimally successful level of performance; (5) Provisions for counseling, training, or other appropriate assistance, if any; and (6) Warning concerning the consequences of continued performance below the Minimally Successful (“acceptable”) level. B. The goal of a PIP is to give the employee an opportunity of at least thirty (30) calendar days to demonstrate acceptable (Minimally Successful) performance in all critical elements. For Contract Education employees, the opportunity to improve will occur while the employee is in a duty status. C. If, at any time, the supervisor determines the employee has demonstrated acceptable performance the PIP may be terminated. The employee will be notified, in writing that the PIP has been terminated and he or she has been evaluated as at least Minimally Successful in the critical element. D. If the employee is demonstrating some improvement but has not yet achieved acceptable performance, the PIP may be extended for additional thirty (30) or more calendar days. Contract Education Employees may be given no more than one (1) contract term to raise the summary rating to Minimally Successful. A second consecutive rating of Unsuccessful shall result in removal or non-renewal of the Contract Education employee. Removal of non-probationary employees for inadequate performance under 5 CFR 432 shall not occur unless a PIP has been implemented. E. Failure X. Xxxxxxx of the employee to correct performance deficiencies during the PIP will result in the employee receiving an Unsuccessful Rating. Demotion, removal, or contract non-renewal of the employee, whichever is appropriate, will be taken. Non-renewal of non-probationary Contract Education employees is subject to Management appeal process pursuant to Article 30 Section 4. F. The employee may appeal to either the Merit Systems Protection Board (MSPB) in accordance with applicable law or file a grievance under the negotiated grievance procedure. Contract Education employees may not appeal to MSPB but may only file a grievance under the negotiated grievance procedure.

Performance Improvement Plan (PIP). A. If at any time during the rating cycle the supervisor determines an employee’s performance is unsatisfactory in one or more critical elements, the employee must be placed on a written PIP to assist in improving the notice informing an employee of performance to at least the Minimally Successful level. A PIP includes: (1) Identification deficiencies and of the critical element(s) where the employee is working at the unsatisfactory level; (2) Clarification and greater specificity regarding performance expectations, if necessary; (3) Minimally Successful level of performance required; (4) Needed action(s) to obtain minimally be taken by the employee to improve performance. Summary rating is a consolidated score of the individual performance rating for each critical and noncritical element. Annual rating/rating of record is a written record of the overall performance rating which reflects the summary rating. Annual ratings are pre-scheduled ratings of record and are generally conducted once a year. Pursuant to 5 U.S.C. 4302, performance standards must, to the maximum extent feasible, permit the accurate evaluation of a job performance on the basis of objective criteria related to the positions in question. Performance standards will be written in accordance with USDA Departmental Regulation 4040-430 Performance standards are expressed measures that management expects to be achieved for each position element. The standards for all elements shall be defined at the fully successful level level. The standards shall be specific, observable and measurable descriptions in terms of either quantity, quality, timeliness and manner of performance; , to provide a clear means of assessing at which level performance and elements have been accomplished. Performance standards are developed in accordance with USDA Departmental Regulation 4040-430. When developing performance plans, the Employer will encourage the input of employees who occupy such positions before implementing such performance plans. Employees shall be provided a minimum of five (5) Provisions for counseling, training, or other appropriate assistance, if any; and (6) Warning concerning the consequences of continued performance below the Minimally Successful (“acceptable”) level. B. The goal of a PIP is workdays to give submit comments. Performance plans shall be established and communicated to the employee an opportunity of at least in writing, no later than thirty (30) calendar days after the beginning of the appraisal period. At the time the plan is provided to demonstrate acceptable (Minimally Successful) performance in all critical elements. For Contract Education employees, the opportunity to improve will occur while the employee is in a duty status. C. If, at any timeemployee, the supervisor determines and employee shall discuss the plan and its elements in an attempt to avoid any subsequent misunderstandings about the expected performance. An employee has demonstrated acceptable performance may request that his/her standards or elements be reconsidered in light of his/her comments, or if the PIP may be terminatedemployee’s duties have been sufficiently changed. The employee Employees permanently assigned to new positions, or work Units with different elements and standards, will be notified, in writing that the PIP has been terminated and he or she has been evaluated as at least Minimally Successful in the critical element. D. If the employee is demonstrating some improvement but has not yet achieved acceptable performance, the PIP may be extended for additional issued a performance plan no later than thirty (30) days of entering the new position. Employees on details expected to exceed one-hundred and twenty (120) days or more calendar days. Contract Education Employees may be given no more than one (1) contract term to raise will receive a written evaluation of their performance accomplishments upon the summary rating to Minimally Successful. A second consecutive rating completion of Unsuccessful shall result in removal or non-renewal of the Contract Education employee. Removal of non-probationary employees for inadequate performance under 5 CFR 432 shall not occur unless a PIP has been implementeddetail. E. Failure of the employee to correct performance deficiencies during the PIP will result in the employee receiving an Unsuccessful Rating. Demotion, removal, or contract non-renewal of the employee, whichever is appropriate, will be taken. Non-renewal of non-probationary Contract Education employees is subject to Management appeal process pursuant to Article 30 Section 4. F. The employee may appeal to either the Merit Systems Protection Board (MSPB) in accordance with applicable law or file a grievance under the negotiated grievance procedure. Contract Education employees may not appeal to MSPB but may only file a grievance under the negotiated grievance procedure.