RECORDS, AUDITS, AND INSPECTION RIGHTS Sample Clauses

RECORDS, AUDITS, AND INSPECTION RIGHTS. XXXX shall keep full and detailed accounts and exercise such controls as may be necessary for proper financial management under this Contract. XXXX’x accounting and control system shall be in accordance with generally accepted accounting practices of the construction industry. XXXX shall preserve all of its books and records relating to this Contract, including but not limited to its job cost records, payables/receivables records, accounting books, bids, cancelled checks, receipts, subcontracts, purchase orders, journals, vouchers, payrolls, correspondence, drawings, daily logs, photographs, and memoranda, for a period of 4 years after final payment. Should XXXX cease to exist as a legal entity, XXXX shall forward its records pertaining to this Contract to the surviving entity in a merger or acquisition, or, in the event of liquidation, to Owner. Owner, the California State Auditor, and their contracted representatives, shall have the right to examine and audit XXXX’x accounting procedures and internal controls of XXXX’x financial systems and to inspect and copy any books and records relating to this Contract. Such an examination, audit, and/or inspection may be requested at any time during the Project. XXXX shall cooperate fully with Owner and the California State Auditor in the conduct of such examinations, audits, and inspections, shall grant full access at all reasonable times to its offices, the Project site, and its books and records relating to the Contract, and shall allow Owner to interview XXXX’x employees who might reasonably have information related to XXXX’x books and records, provided that Owner has given XXXX at least one working day’s advance notice of Owner’s or the California State Auditor’s intent to examine, audit, inspect, and interview employees. All examinations, audits, inspections, and interviews shall be conducted during normal business hours. XXXX shall include in all its subcontracts a provision giving Owner and the California State Auditor the same rights to examine and audit the Subcontractor’s accounting procedures and internal controls of its financial systems, inspect the Subcontractor’s books and records relating to the Project, and interview Subcontractor’s employees as XXXX has given the Owner and the California State Auditor in this Section.
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RECORDS, AUDITS, AND INSPECTION RIGHTS. D-BE shall keep full and detailed accounts and exercise such controls as may be necessary for proper financial management under this Contract. D-BE’s accounting and control system shall be in accordance with generally accepted accounting practices of the construction industry. D-BE shall preserve all of its books and records relating to this Contract, including but not limited to its job cost records, payables/receivables records, accounting books, bids, cancelled checks, receipts, subcontracts, purchase orders, journals, vouchers, payrolls, correspondence, drawings, daily logs, photographs, and memoranda, for a period of 4 years after final payment. Should D-BE cease to exist as a legal entity, D-BE shall forward its records pertaining to this Contract to the surviving entity in a merger or acquisition, or, in the event of liquidation, to County. County, the California State Auditor, and their contracted representatives, shall have the right to examine and audit D-BE’s accounting procedures and internal controls of D-BE’s financial systems and to inspect and copy any books and records relating to this Contract. Such an examination, audit, and/or inspection may be requested at any time during the Project. D-BE shall cooperate fully with County and the California State Auditor in the conduct of such examinations, audits, and inspections, shall grant full access at all reasonable times to its offices, the Project site, and its books and records relating to the Contract, and shall allow County to interview D-BE’s employees who might reasonably have information related to D-BE’s books and records, provided that County has given D-BE at least one working day’s advance notice of County’s or the California State Auditor’s intent to examine, audit, inspect, and interview employees. All examinations, audits, inspections, and interviews shall be conducted during normal business hours. D-BE shall include in all its subcontracts a provision giving County and the California State Auditor the same rights to examine and audit the Subcontractor’s accounting procedures and internal controls of its financial systems, inspect the Subcontractor’s books and records relating to the Project, and interview Subcontractor’s employees as D-BE has given the County and the California State Auditor in this Section.
Sample 1

Related to RECORDS, AUDITS, AND INSPECTION RIGHTS

  • Audits and Inspections At any time during normal business hours and as often as the CITY may deem necessary, there shall be made available to the CITY for examination all of CONTRACTOR’S records with respect to all matters covered by this Agreement. CONTRACTOR shall permit the CITY to audit, examine, and make excerpts or transcripts from such records, and to make audits of all contracts, invoices, materials, payrolls, records of personnel, conditions of employment and other data relating to all matters covered by this Agreement.

  • RECORDS AND INSPECTIONS Consultant shall maintain full and accurate records with respect to all matters covered under this Agreement for a period of three years after the expiration or termination of this Agreement. City shall have the right to access and examine such records, without charge, during normal business hours. City shall further have the right to audit such records, to make transcripts therefrom and to inspect all program data, documents, proceedings, and activities.

  • Audit and Inspection of Records Contractor agrees to maintain and make available to the City, during regular business hours, accurate books and accounting records relating to its Services. Contractor will permit City to audit, examine and make excerpts and transcripts from such books and records, and to make audits of all invoices, materials, payrolls, records or personnel and other data related to all other matters covered by this Agreement, whether funded in whole or in part under this Agreement. Contractor shall maintain such data and records in an accessible location and condition for a period of not fewer than five years after final payment under this Agreement or until after final audit has been resolved, whichever is later. The State of California or any Federal agency having an interest in the subject matter of this Agreement shall have the same rights as conferred upon City by this Section. Contractor shall include the same audit and inspection rights and record retention requirements in all subcontracts.

  • Tests and Inspections 5.2.1 Tests and Inspections shall comply with title 24, part 1, California Code of Regulations, group 1, article 5, section 4-335, and with the provisions of the Specifications.

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