Records Retention and Availability Clause Samples

Records Retention and Availability. GeoComm agrees that the Customer, the State Auditor, or any of their duly authorized representatives at any time during normal business hours and as often as they may reasonably deem necessary shall have access to and the right to examine, audit, excerpt, and transcribe any books, documents, papers, records, etc., which are pertinent to the accounting practices and procedures of GeoComm and involve transactions relating to this Agreement. GeoComm agrees to maintain these records for a period of three (3) years from the date of termination of this Agreement.

Records Retention and Availability. All inmates records, documents, communications, and other materials shall be the property of the Administrator. The Contractor shall transfer those documents to Administrator when the contract is terminated; no photocopies will be taken or kept it of those documents by Contractor when the contract is ended.

Records Retention and Availability. The Administrator and the City of Oelwein must maintain all required records for five years after final payments are made and all other pending matters are closed. At any time during normal business hours and as frequently as is deemed necessary, the Administrator shall make available to the City of Oelwein, the Iowa Economic Development Authority, the State Auditor, the General Accounting Office, and the Department of Housing and Urban Development, for their examination, all of its records pertaining to all matters covered by this contract and permit these agencies to audit, examine, make excerpts or transcripts from such records, contract, invoices, payrolls, personnel records, conditions of employment, and all other matters covered by this contract.

Records Retention and Availability. All such records, documents communications, and other materials shall be the property of the AIJ unless otherwise specified herein and shall be maintained by the Contractor, for a period of five (5) years from the date of final payment or submission of the final federal expenditure report under this Contractor, unless the AIJ request that the records be retained for a longer period, or until an audit has been completed with the following qualification. If an audit by or on behalf of the federal and/or AIJ government has begun but is not completed at the end of the three (3) year period, or if an audit finding has not been resolved after a three (3) year period, the materials shall be retained until the resolution of the audit findings. At any time AIJ can request the record or copy of the records from Contractor.

Records Retention and Availability. Contractor agrees that the County, the State Auditor, or any of their duly authorized representatives at any time during normal business hours and as often as they may reasonably deem necessary, shall have access to and the right to examine, audit, excerpt, and transcribe any books, documents, papers, records, etc., which are pertinent to the accounting practices and procedures of Contractor and involve transactions relating to this Agreement. Contractor agrees to maintain these records for a period of three (3) years from the date of termination of this Agreement.

Records Retention and Availability. That all records, documents, communications, and other materials (except medical records of Program Patients) related to Contractor’s participation in the Program shall be the property of the State and maintained in a central location by Contractor as custodian thereof on behalf of the State, and shall be accessible to the State for a period of five (5) State fiscal years after the expiration of each State fiscal year, or for such further period as may be necessary to resolve any matters which may be pending at the expiration of each five (5) State fiscal year period, or until an audit performed under the provisions of this Contract has been completed with the following qualification: If an audit by or on behalf of the federal and/or State government has begun, but is not completed at the end of the five (5) State fiscal year period, or if audit findings have not been resolved after the five (5) State fiscal year period, such materials shall be retained for six (6) months after the filing of the final audit report and response thereto.

Records Retention and Availability. Vendor and any Subcontractor must maintain records relating to the Fees and any other charges, and to the invoices, including records, receipts, invoices and other evidence supporting such Fees and other charges under the Agreement (including those showing actual time devoted and costs incurred), for a period that is the longer of seven (7) years after the final payment is made in connection with the Agreement or the period required under Applicable Law; provided that such records shall be retained for a longer period of time in connection with an unresolved audit or investigation. Vendor and Subcontractor must not dispose of such documents prior to the expiration of this period without prior written approval from the PBC. At the PBC’s request, Vendor and Subcontractor must furnish the PBC with all such records that may be requested.

Records Retention and Availability. All such records, documents, communications, and other materials shall be the property of LBD unless otherwise specified herein and shall be maintained by the contractor, for a period of three (3) years from the date of final payment or submission of the final federal expenditure report under this contract, unless LBD requests that the records be retained for a longer period, or until an audit has been completed with the following qualification. If an audit by or on behalf of LBD has begun but is not completed at the end of the three (3) year period, or if audit findings have not been resolved after a three (3) year period, the materials shall be retained until the resolution of the audit findings.

Records Retention and Availability. All such records, documents, communications, and other materials shall be the property of each individual county based on caseloads and each county caseload shall be maintained by the responsible county for a period of seven (7) years from the date of final payment or submission of the final federal expenditure report under this IGA, or until an audit has been completed with the following qualification. If an audit by or on behalf of Clear Creek County or ▇▇▇▇▇▇ County has begun but is not completed at the end of the seven (7) year period, or if audit findings have not been resolved after a seven (7) year period, the materials shall be retained until the resolution of the audit findings.