Records Retention and Storage Sample Clauses

Records Retention and Storage. INTERMEDIARY shall retain/maintain all records 3 relating to patient care for a minimum of seven (7) years. INTERMEDIARY may, in fulfillment of its 4 obligation to retain the financial and patient records as required by COUNTY, substitute photographs, 5 microphotographs, or other authentic reproductions of such records acceptable to COUNTY, after 6 // 7 two (2) years following the FY in which payment was made for the services, unless a shorter period is 8 authorized by COUNTY.
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Records Retention and Storage. Contractor shall maintain all records for a minimum of four (4) years. Contractor may, in fulfillment of its obligation to retain the financial and patient records as required by the County, substitute photographs, microphotographs, or other authentic reproductions of such records acceptable to the County, after two (2) years following the fiscal year in which payment was made for the services, unless a shorter period is authorized, in writing, by the County.
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Records Retention and Storage. The Vendor will maintain all books, documents, payroll papers, financial records, statistical records, and accounting records and other evidence pertaining to amounts invoiced to the Department under this contract for inspection by any authorized representative of the state or the federal government and make them available upon reasonable advance written request at reasonable times during the period of the contract and for three years after the date of the final payment by the Department to the Vendor under this contract. If any litigation, claim, or audit is commenced before the expiration of the three year period, the records shall be retained until all litigation, claims or audit findings involving the records have been resolved.
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Records Retention and Storage. The Contractor shall retain/maintain all records relating to patient care for a minimum of seven (7) years. The Contractor may, in fulfillment of its obligation to retain the financial and patient records as required by the County, substitute photographs, microphotographs, or other authentic reproductions of such records acceptable to the County, after two (2) years following the FY in which payment was made for the services, unless a shorter period is authorized by the County.
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Records Retention and Storage 
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Related to Records Retention and Storage

  • Records Retention and Examination Contractor shall retain, protect, and maintain in an accessible location all records and documents, including paper, electronic, and computer records, relating to this Contract for five (5) years after receipt of final payment by City under this Contract. Contractor shall make all such records and documents available for inspection, copying, or other reproduction, and auditing by authorized representatives of City, including the Purchasing Agent or designee. Contractor shall make available all requested data and records at reasonable locations within City or County of San Diego at any time during normal business hours, and as often as City deems necessary. If records are not made available within the City or County of San Diego, Contractor shall pay City’s travel costs to the location where the records are maintained and shall pay for all related travel expenses. Failure to make requested records available for inspection, copying, or other reproduction, or auditing by the date requested may result in termination of the Contract. Contractor must include this provision in all subcontracts made in connection with this Contract.

  • Records Retention The Asset Representations Reviewer will maintain copies of Review Materials, Review Reports and internal work papers and correspondence (collectively the “Client Records”) for a period of two years after the termination of this Agreement. At the expiration of the retention period, the Asset Representations Reviewer shall return all Client Records to the Servicer, in electronic format or, to the extent held in tangible form, in that form. Upon the return of the Client Records, the Asset Representations Reviewer shall have no obligation to retain such Client Records or to respond to inquiries concerning any Asset Review.

  • Examination and Retention of Contractor's Records (a) The HA, HUD, or Comptroller General of the United States, or any of their duly authorized representatives shall, until 3 years after final payment under this contract, have access to and the right to examine any of the Contractor's directly pertinent books, documents, papers, or other records involving transactions related to this contract for the purpose of making audit, examination, excerpts, and transcriptions.

  • Medical Records Retention Grantee will;

  • Record Retention and Access to Records Provided Contractor is given reasonable advance written notice and such inspection is made during normal business hours of Contractor, the State or any duly authorized representatives shall have unimpeded, prompt access to any of Contractor’s books, documents, papers, and/or records which are maintained or produced as a result of the project for the purpose of making audits, examinations, excerpts, and transcriptions. All records related to this agreement shall be retained by Contractor for three (3) years after final payment is made under this agreement and all pending matters are closed; however, if any audit, litigation or other action arising out of or related in any way to this project is commenced before the end of the three (3) year period, the records shall be retained for one (1) year after all issues arising out of the action are finally resolved or until the end of the three (3) year period, whichever is later.

  • Record Retention and Inspection Organization shall retain financial, programmatic, client data and other service records for three (3) years from the date of the end of the Agreement award or for three (3) years from the date of termination, whichever is later. Authorized representatives of City, the state and/or federal government may inspect and/or audit Organization’s performance, place of business and/or records pertaining to this Agreement.

  • Access and Retention of Records Contractor agrees to provide the department, Legislative Auditor, or their authorized agents, access to any records necessary to determine contract compliance. (Section 18-1-118, MCA). Contractor agrees to create and retain records supporting the services rendered or supplies delivered for a period of eight years after either the completion date of the contract or the conclusion of any claim, litigation, or exception relating to the contract taken by the State of Montana or third party.

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