Regime Timetabling. All of the closed Prisons / YOI’s operate a timetable of daily events within which the Service Provider must operate. Most Establishments, with the exception of the Open Estate, operate daily regimes which means that prisoners are moved at specific times of the day from one location to another, in large groups from different locations and in a planned and systematic way under the supervision of Prison Officers. In addition many Establishments house distinct prisoner population groups which must be kept separate for Operational reasons and / or individuals who must not come into contact with each other. This system of planned movement of prisoners and the necessity to keep certain categories of prisoner separate has considerable implications for the opening times of the Learning Centres. The Service Provider will timetable Learners to attend learning opportunities at pre-set times and within agreed locations based around AM or PM sessions. This requires pre-planning and communication with the Purchaser staff responsible for supervising those Learners. The duration and timings of the learning opportunities and the ways in which different groups can have proportionate access to the delivery of the Services across the Establishment, will be agreed within each Establishment Annual Learning Plan (ALP). The legal entitlement of prisoners and the consequent operational management issues largely dictate the daily timelines within each Establishment. As a result, most Establishments have a 2 hour period in the day where services are not delivered (usually from approx. 1200 – 1400 hrs). While it may be possible to conduct 1:1 or small group work during this time (subject to agreement with the local Establishment) the Purchaser expects these periods to be used productively for planning, developing teaching material and preparation of class time etc. and for administration, updating records / data management activities (e.g. updating PR2, PDP’s etc.).
