Records Management. Records the Provider must keep
Records Management. Based on the number of employees at each Legal Entity using records management services.
Records Management.
a. The Board is responsible for ensuring that a system is in place for the creation, collection, maintenance, and disposal of records.
b. The Board through the Chair is responsible for ensuring that the LHIN complies with the ARA.
c. Each LHIN shall appoint an individual to assume corporate responsibility for the management of recorded information pursuant to the Directive on Management of Recorded Information.
d. The CEO, the Chair, and the Board shall protect the legal, fiscal and other interests of the LHIN by implementing reasonable measures to ensure the ongoing viability, integrity, preservation and security of all official records created, commissioned or acquired by the LHIN. This includes, but is not limited to, all electronic records, such as emails, information posted on the LHIN’s website, database data sets, and all records stored on personal computers and shared drives.
e. The Chair, on behalf of the Board, is responsible for ensuring measures are implemented requiring the LHIN’s employees to create full, accurate and reliable records that document and support significant business transactions, decisions, events, policies and programs.
Records Management. Participating employee(s) will protect U.S. Government and Agency records from unauthorized disclosure or damage and will comply with requirements of the Privacy Act of 1974 (5 U.S.C. § 552(a)).
Records Management. The Secretary and/or Clerk will be the custodian of records under the supervision of the Principal/Designee. Personnel files and student files are confidential and will be disclosed only as provided in policy and/or by law. A record of persons examining/copying personnel files or student files, other than administrative staff, will be kept for each employment file and student file. All public records will be provided to the public in accordance with the Family Educational Rights and Privacy Act (FERPA), laws of the State of Idaho, and AHCS policy.
Records Management. The LESO, SC/SPOC, and LEAs participating in the program will maintain program records IAW the DLA records schedule. Records for property acquired through the program have retention controls based on the DEMIL code. Property records will be filed, retained, and destroyed IAW DLA records schedule. Records may include, but are not limited to: DD Form 1348-1A for transfers, turn-ins, requisitions, Bureau of Alcohol, Tobacco, Firearms and Explosives (BATFE) Forms 5 and 10.
Records Management a) The Agency shall safely store and retain all records including, but not limited to, Consumer’s records, medical records, files, reports, prescriptions, plans, bills, invoices, or other Consumer’s records of any type created by the Agency, its employees, or contractors pertaining to this Contract and the associated Consumers according to HIPAA requirements; the requirements set forth in the Federal Code 45 CFR §75.365 (“Restriction on Public Access to Records”)(Attachment “B”); other applicable federal and State laws; and HRSA and Public Health Standard (hereinafter “PHS”) requirements. Records shall be complete and accurate for each Consumer receiving Services under this Contract as required by HIPAA regulations, federal and State law, regulations, and/or the prevailing standards of medical care including the applicable Medicaid and Medicare Provider Manuals. Additionally, records shall not be destroyed without providing prior written notification to the Recipient or its designee.
b) All records maintained by the Agency including, but not limited to, Consumer records, Agency account records, financial records, program records, and other such records associated with its operations, shall be kept in an organized and orderly manner and in a format acceptable to the Recipient.
c) The Agency shall make all such records available to the Recipient for inspection during normal working hours for a period of up to five (5) years after the termination of this Contract. In the event of litigation, claim, or audit prior to the end of the five (5) year period, records shall be maintained by the Agency until such time as the litigation, claims, or audit findings involving such records has been resolved. The federal awarding agency, Inspectors General, the Comptroller General of the United States, the Recipient, or its duly authorized agents, shall have full access and the right to examine any such records including, but not limited to, any documents, papers, or other records pertinent to the federal award during that time period in order to make audits, examinations, excerpts, and transcripts. Access to Agency records, as described in this Article and otherwise required in this Contract, shall be in accordance with the requirements set forth in the Federal Code 45 CFR §75.361 (“Retention Requirements for Records”) and any other applicable sections set forth in 45 CFR §75 (hereinafter collectively referred to as the “Uniform Administrative Requirements, Cost Principles...
Records Management. The LESO, State Coordinator, and XXXx enrolled in the LESO Program must maintain all records in accordance with the DLA Records Schedule. Records for property acquired through the LESO Program have retention controls based on the property’s DEMIL Code. All documents concerning a property record must be retained.
1) Property records for items with DEMIL Code of “A” must be retained for two (2) calendar years from ship date, and then may be destroyed.
2) Property records for controlled property must be retained for five (5) calendar years or for the life span of the property, whichever is longer.
3) Environmental Property records must be retained for fifty (50) years, regardless of DEMIL Code (Chemicals, Batteries, Hazardous Material / Hazardous Waste).
4) LESO Program files must be segregated from all other records.
5) All property records must be filed, retained, and destroyed in accordance with DLA Records Schedule. These records include, but are not limited to, the following: DD Form 1348-1A, requests for transfer, turn-in, or disposal, approved Bureau of Alcohol, Tobacco, Firearms and Explosives (BATFE) Forms 10 and 5, Certificate of Aircraft Registration (AC Form 8050-3), Aircraft Registration Application (AC 8050-1) and any other pertinent documentation and/or records associated with the LESO Program.
Records Management. The Employer has the authority to maintain files on each employee in accordance with State law and other provisions of this Agreement. An employee may examine their own file(s) by contacting their Departmental or Divisional Human Resources Office and/or the appropriate Central Records Unit. The Employer will provide access to the file(s) as soon as possible but not more than fourteen
Records Management. During the Term of this Agreement, BOLC shall retain and store Business Records in its possession in the same manner as it stores similar records for its own businesses. Subject to Sections 2.4 and 4.4, BOLC will act upon and implement the reasonable instructions of NUVOLA as to retention and storage of Business Records, but any additional risk associated therewith shall be that of NUVOLA. BOLC shall promptly provide (but in not more than 10 Business Days) to NUVOLA upon the termination of this Agreement, at an amount equal to BOLC reasonable out of pocket expenses and at NUVOLA’s cost, computer tapes (or such other storage medium and/or format requested by NUVOLA that BOLC is reasonably capable of supplying) containing NUVOLA’s data, including the Business Records.
