Common use of REQUEST FOR REIMBURSEMENT Clause in Contracts

REQUEST FOR REIMBURSEMENT. 12.1 Eligible expenses must have been incurred by the PERFORMING PARTY prior to the expiration of the Period of Funds Availability. In order to receive reimbursement for eligible expenses, the PERFORMING PARTY shall submit no more frequently than monthly, a completed TCEQ Request for Reimbursementform,to be made available to the PERFORMING PARTY by the TCEQ. The request and forms shall be mailed or delivered to:. Texas Commission on Environmental Quality TERP, MC-204 Implementation Grants Section Air Quality Division P.O. Box 13087 Austin.TX 78711-3087 12.2 The Request for Reimbursement Form shall include all required supplemental forms and shall list, for each activity, the total expenses obligated under a financing agreement, the total activity expenses incuned to date, the baseline cost, and the incremental costs incurred to date. The report shall also list and explain any additional financial incentive received by the PERFORMING PARTY that directly offsets the activity costs reported by the PERFORMING PARTY, including tax credits or deductions, other grants, or any other publicfinancialassistance. 12.3 Except as provided for under Article 12.5 below, to be eligible for reimbursement under this Agreement, a cost must have been incurred and paid by the PERFORMING PARTY prior to claiming reimbursement from TCEQ. A cost may not be considered incurred until the Grant Equipment and/or goods and services included under the cost have beenreceivedand accepted by the PERFORMING PARTY. The cost must have been paid by the PERFORMING PARTY prior to claiming reimbursement. 12.4 The TCEQ will reimburse the PERFORMING PARTY for no more than the amount specified fbr each Activity in the Scope of Work. This amount may be adjusted downward in accordance with the Grant Agreement and statutory limits on reimbursement. 12.5 Subject to approval by the TCEQ, the PERFORMING PARTY may assign the payments due from the TCEQ directly to the supplier, subcontractor,financingcompany, or other entity from which the goods or services were procured orfinancedby the PERFORMING PARTY. The Notice of Assignment section on the Request fbr Reimbursement (Form 1) must be properly completed and a Texas Application fbr Payee Identification Number (Form AP-152) must be completed and submitted with the Request fbr Reimbursement fbrms. Under this option, the PERFORMING PARTY must have incurred an obligation to pay Grant Equipment and/or goods and services costs. Sufficient supporting documentation must be submitted, as outlined in the fbrm instmctions, to document that the goods or services were received and that the payment amount is owed to the entity designated to receive the paymentfromthe state. Supporting documentation materials, as directed by the TCEQ in the instmctions accompanying the fbrms, shall be attached to the report forms to clearly show that the cost was incurred and, except where the payment is assigned to another entity, paid. 12.6 A final Request fbr Reimbursement Form, indicating in the appropriate box that it is thefinalrequest, shall be submitted to the TCEQ by no later than forty-five (45) days after the date listed in Article 4 of this Contract. 12.7 All Request for Reimbursement fbrms shall contain sufficient identification of and information concerning the costs incurred or obligated under a lease orfinancingagreement and paid so as to enable the TCEQ to ascertain the eligibility of a particular cost and to enable subsequent audit thereof. Supporting documentation materials, as directed by the TCEQ in the instmctions accompanying the forms, shall be attached to the report fbrms to clearly show that the cost was incurred and, except where the payment is assigned to another entity, paid. 12.8 Unless othenvise approved by the TCEQ, all work on the Grant Equipment must be completed and the Grant Equipment ready fbr operation and delivered infinalform before reimbursement will be made on an Activity. The invoices and payment documents provided by the PERFORMING PARTY to support the reimbursement request must document that all work is completed and the Grant Equipment is ready for operation. 12.9 For replacement projects, the TCEQ will reimburse the PERFORMING PARTY fbr no more than eighty (80) percent of the eligible incremental costs for the purchase of the replacement vehicle or equipment under this Agreement.

REQUEST FOR REIMBURSEMENT. 12.1 Eligible expenses must have been incurred by the PERFORMING PARTY prior to the expiration of the Period of Funds Availability. In order to receive reimbursement for eligible toreceivereimbursementforeligible expenses, the PERFORMING PARTY shall submit no more frequently than monthly, a completed TCEQ Request for Reimbursementform,Reimbursement form, to be made available to the PERFORMING PARTY by the TCEQ. The request and forms shall be mailed or delivered to:. : Texas Commission on Environmental Quality TERP, MC-204 Implementation Grants Section Air Quality Division P.O. Box 13087 Austin.TX 78711-3087 12.2 The Request for Reimbursement Form shall include all required supplemental allrequiredsupplemental forms and shall list, for each activity, the total expenses obligated under a financing agreement, the total activity expenses incuned incurred to date, the baseline cost, and the incremental costs incurred to date. The report shall Thereportshall also list and explain any additional financial incentive received by incentivereceivedby the PERFORMING PARTY that directly offsets the activity costs reported by the PERFORMING PARTY, including tax credits or deductions, other grants, or any other publicfinancialassistance.public financial assistance. - 12.3 Except as provided for under Article 12.5 below, to be eligible for reimbursement under eligibleforreimbursementunder this Agreement, a cost must have been incurred and paid by the PERFORMING PARTY prior to claiming reimbursement from claimingreimbursementfrom TCEQ. A cost may not be considered incurred until the Grant Equipment and/or goods and services semces included under the cost have beenreceivedand been received and accepted by the PERFORMING PARTY. The cost must have been paid by the PERFORMING PARTY prior to claiming reimbursement.. Contract No. 582-16-63845-0440 PageS 12.4 The TCEQ will reimburse the PERFORMING PARTY for no more than the amount specified fbr for each Activity in the Scope of Work. This amount may be adjusted downward in accordance with the Grant Agreement and statutory limits on reimbursement. 12.5 Subject to approval by the TCEQ, the PERFORMING PARTY may assign the payments due from the TCEQ directly to the supplier, subcontractor,financingcompany, or other entity from which the goods or services were procured orfinancedby or financed by the PERFORMING PARTY. The Notice of Assignment section on the Request fbr for Reimbursement (Form 1) must be properly properiy completed and a Texas Application fbr for Payee Identification Number (Form AP-152) must be completed and submitted with the Request fbr for Reimbursement fbrmsfomns. Under this Underthis option, the PERFORMING PARTY must have incurred an obligation to pay Grant Equipment and/or goods and services sen/ices costs. Sufficient supporting documentation must be submitted, as outlined in the fbrm instmctions, to document that the goods or services were received and that the payment amount is owed to the entity designated to receive toreceivethe payment from the paymentfromthe state. Supporting documentation materials, as directed by the TCEQ in the instmctions accompanying the fbrmsforms, shall be attached to the report forms thereportfbrms to clearly show that the cost was incurred and, except where the payment is assigned to another entity, paid. 12.6 A final Request fbr for Reimbursement Form, indicating in the appropriate box that it is thefinalrequest, the finalrequest,shall be submitted to the TCEQ by no later than forty-five (45) days after the date listed in Article 4 of this ofthis Contract. 12.7 All Request for Reimbursement fbrms shall contain sufficient identification of and information concerning the costs incurred or obligated under a lease orfinancingagreement or financing agreement and paid so as to enable the TCEQ to ascertain the eligibility of a particular cost and to enable subsequent audit thereof. Supporting documentation materials, as directed by the TCEQ in the instmctions accompanying the formsfbrms, shall be attached to the report fbrms thereportfbrms to clearly show that the cost was incurred and, except where the payment is assigned to another entity, paid. 12.8 Unless othenvise otherwise approved by the TCEQ, all work on the Grant Equipment must be completed and the Grant Equipment ready fbr operation and delivered infinalform before reimbursement will be made on an Activity. The invoices and payment documents provided by the PERFORMING PARTY to support the reimbursement request must thereimbursementrequestmust document that all work is completed and the Grant Equipment is ready for isreadyfbr operation. 12.9 For replacement projects, the TCEQ will reimburse the PERFORMING PARTY fbr no more than eighty (80) percent of the eligible incremental costs for the purchase of the replacement vehicle or equipment under this Agreement.

REQUEST FOR REIMBURSEMENT. 12.1 Eligible expenses must have been incurred by the PERFORMING PARTY prior to the expiration of the Period of Funds AvailabilityAvailabihty. In order to receive reimbursement reimbursemenl for eligible expenses, the PERFORMING PARTY shall shah submit no more frequently than monthly, a completed TCEQ Request Requesl for Reimbursementform,Reimbursement form, to be made available to the PERFORMING PARTY by the TCEQ. The request Ihe requesl and forms shall be mailed or delivered to:. : Texas Commission on Environmental Quality TERP, MC-204 Implementation Grants Section Air Quality Seclion .Air Quahty Division P.O. Box X.X. Xxx 13087 Austin., TX 78711-3087 12.2 The Request Requesl for Reimbursement Form packet shall include all required supplemental forms and shall list, for each activity, the total expenses obligated obhgated under a financing agreement, the total activity expenses incuned incurred to date, the baseline costBaseline Cost, and the incremental costs Incremental Costs incurred to date. The report shall reporl shaU also list and explain any additional addilional financial incentive received by the PERFORMING PARTY that lhat directly offsets the activity costs Contracl Number 582-l8-82.;: nr>-0r>73 reported by the PERFORMING PARTY, including tax credits or deductions, other grants, or any other publicfinancialassistanceolher public financial assistance. 12.3 Except as provided for under Article 12.5 below, to be eligible for reimbursement under this Ihis Agreement, a cost must have been incurred and paid by the PERFORMING PARTY during the Period of Funds Availability and prior to claiming reimbursement from the TCEQ. A cost may not be considered incurred until the Grant Equipment and/or goods and services included under the cost have beenreceivedand been received and accepted by the PERFORMING PARTY. The cost AU costs must have been paid by the PERFORMING PARTY prior to claiming reimbursement. 12.4 The TCEQ will reimburse the PERFORMING PARTY for no more than the amount specified fbr each Activity in the Scope of Work. This amount may be adjusted downward in accordance with the Grant Agreement and statutory limits on reimbursement. 12.5 Subject to approval by the TCEQ, the PERFORMING PARTY may assign the payments due from the TCEQ directly to the supplier, subcontractor,financingcompany, or other entity from which the goods or services were procured orfinancedby the PERFORMING PARTY. The Notice of Assignment section on the Request fbr Reimbursement (Form 1) must be properly completed and a Texas Application fbr Payee Identification Number (Form AP-152) must be completed and submitted with the Request fbr Reimbursement fbrms. Under this option, the PERFORMING PARTY must have incurred an obligation to pay Grant Equipment and/or goods and services costs. Sufficient supporting documentation must be submitted, as outlined in the fbrm instmctions, to document that the goods or services were received and that the payment amount is owed to the entity designated to receive the paymentfromthe state. Supporting documentation materials, as directed by the TCEQ in the instmctions accompanying the fbrms, shall be attached to the report forms to clearly show that the cost was incurred and, except where the payment is assigned to another entity, paid. 12.6 A final Request fbr Reimbursement Form, indicating in the appropriate box that it is thefinalrequest, shall be submitted to the TCEQ by no later than forty-five (45) days after the date listed in Article 4 of this Contract. 12.7 All Request for Reimbursement fbrms shall contain sufficient identification of and information concerning the costs incurred or obligated under a lease orfinancingagreement and paid so as to enable the TCEQ to ascertain the eligibility of a particular cost and to enable subsequent audit thereof. Supporting documentation materials, as directed by the TCEQ in the instmctions accompanying the forms, shall be attached to the report fbrms to clearly show that the cost was incurred and, except where the payment is assigned to another entity, paid. 12.8 Unless othenvise approved by the TCEQ, all work on the Grant Equipment must be completed and the Grant Equipment ready fbr operation and delivered infinalform before reimbursement will be made on an Activity. The invoices and payment documents provided by the PERFORMING PARTY to support the reimbursement request must document that all work is completed and the Grant Equipment is ready for operation. 12.9 For replacement projects, the TCEQ will reimburse the PERFORMING PARTY fbr no more than eighty (80) percent of the eligible incremental costs for the purchase of the replacement vehicle or equipment under this Agreement.

REQUEST FOR REIMBURSEMENT. 12.1 Eligible expenses must have been incurred by the PERFORMING PARTY prior to the expiration of the Period of Funds Availability. In order to receive reimbursement for eligible expenses, the PERFORMING PARTY shall submit no more frequently than monthly, a completed TCEQ Request for Reimbursementform,Reimbursement form, to be made available to the PERFORMING PARTY by the TCEQ. The request and forms shall be mailed or delivered to:. : Texas Commission on Environmental Quality TERP, MC-204 Implementation Grants Section Air Quality Division P.O. Box 13087 Austin., TX 78711-3087 12.2 The Request for Reimbursement Form shall include all required supplemental forms and shall list, for each activity, the total expenses obligated under a financing agreement, the total activity expenses incuned incurred to date, the baseline cost, and the incremental costs incurred to date. The report shall also list and explain any additional financial incentive received by the PERFORMING PARTY that directly offsets the activity costs reported by the PERFORMING PARTY, including tax credits or deductions, other grants, or any other publicfinancialassistancepublic financial assistance. 12.3 Except as provided for under Article 12.5 below, to be eligible for reimbursement under this Agreement, a cost must have been incurred and paid by the PERFORMING PARTY during the Period of Funds Availability and prior to claiming reimbursement from TCEQ. A cost may not be considered incurred until the Grant Equipment and/or goods and services included under the cost have beenreceivedand been received and accepted by the PERFORMING PARTY. The cost must have been paid by the PERFORMING PARTY prior to claiming reimbursement. 12.4 The TCEQ will reimburse the PERFORMING PARTY for no more than the amount specified fbr for each Activity in the Scope of Work. This amount may be adjusted downward in accordance with the Grant Agreement and statutory limits on reimbursement. 12.5 Subject to approval by the TCEQ, the PERFORMING PARTY may assign the payments due from the TCEQ directly to the supplier, subcontractor,financingcompany, financing company, or other entity from which the goods or services were procured orfinancedby or financed by the PERFORMING PARTY. The Notice of Assignment section on the Request fbr for Reimbursement (Form 1) must be properly completed and a Texas Application fbr Payee Identification Number (an Assignment Information Form AP-152) must be completed and submitted with the Request fbr for Reimbursement fbrmsforms. Under this option, the PERFORMING PARTY must have incurred an obligation to pay Grant Equipment and/or goods and services costs. Sufficient supporting documentation must be submitted, as outlined in the fbrm instmctionsform instructions, to document that the goods or services were received and that the payment amount is owed to the entity designated to receive the paymentfromthe payment from the state. Supporting documentation materials, as directed by the TCEQ in the instmctions instructions accompanying the fbrmsforms, shall be attached to the report forms to clearly show that the cost was incurred and, except where the payment is assigned to another entity, paid. 12.6 A final Request fbr for Reimbursement Form, indicating in the appropriate box that it is thefinalrequestthe final request, shall be submitted to the TCEQ by no later than forty-five (45) days after the date listed in Article 4 of this Contract. 12.7 All Request for Reimbursement fbrms forms shall contain sufficient identification of and information concerning the costs incurred or obligated under a lease orfinancingagreement or financing agreement and paid so as to enable the TCEQ to ascertain the eligibility of a particular cost and to enable subsequent audit thereof. Supporting documentation materials, as directed by the TCEQ in the instmctions instructions accompanying the forms, shall be attached to the report fbrms forms to clearly show that the cost was incurred and, except where the payment is assigned to another entity, paid. 12.8 Unless othenvise otherwise approved by the TCEQ, all work on the Grant Equipment must be completed and the Grant Equipment ready fbr for operation and delivered infinalform in final form before reimbursement will be made on an Activity. The invoices and payment documents provided by the PERFORMING PARTY to support the reimbursement request must document that all work is completed and the Grant Equipment is ready for operation. 12.9 For replacement projects, the TCEQ will reimburse the PERFORMING PARTY fbr no more than eighty (80) percent of the eligible incremental costs for the purchase of the replacement vehicle or equipment under this Agreement.

REQUEST FOR REIMBURSEMENT. 12.1 Eligible expenses must have been incurred by the PERFORMING PARTY prior to the expiration of the Period of Funds Availability. In order to receive reimbursement for eligible expenses, the PERFORMING PARTY shall submit no more frequently than monthly, a completed TCEQ Request for Reimbursementform,Reimbursement fomi, to be made available to the PERFORMING PARTY by the TCEQ. The request and forms shall andformsshall be mailed or delivered to:. : Texas Commission on Environmental Quality TERP, MC-204 Implementation Grants Section Air Quality Division P.O. Box 13087 Austin.TX 78711-3087 12.2 The Request for Reimbursement Form shall include all required supplemental forms and supplementalformsand shall list, for each ,foreach activity, the total expenses obligated under a financing agreement, the total activity expenses incuned incurred to date, the baseline cost, and the incremental costs incurred to date. The report shall also list and explain any additional financial incentive received by the PERFORMING PARTY . that directly offsets offeets the activity costs reported by the PERFORMING PARTY, including tax credits or deductions, other grants, or any other publicfinancialassistance. 12.3 Except as provided for under Article 12.5 below, to be eligible for reimbursement under this Agreement, a cost must have been incurred and paid by the PERFORMING PARTY prior to claiming reimbursement from TCEQ. A cost may not be considered incurred until the Grant Equipment and/or goods and services senrices included under the cost have beenreceivedand been received and accepted by the PERFORMING PARTY. The cost must have been paid by the PERFORMING the'PERFORMING PARTY prior to priorto claiming reimbursement. 12.4 The TCEQ will reimburse the PERFORMING PARTY for fbr no more than the amount specified fbr each Activity in the Scope of Work. This amount may be adjusted downward in accordance with the Grant Agreement and statutory limits on reimbursement. 12.5 Subject to approval by the TCEQ, the PERFORMING PARTY may assign the payments due from the TCEQ directly to the supplier, subcontractor,financingcompany, financing company, or other entity from which entityfromwhich the goods or services were procured orfinancedby the PERFORMING PARTY. The Notice of Assignment section on the Request fbr for Reimbursement (Form Fom 1) must be properly properiy completed and a Texas Application fbr for Payee Identification Number (Form Fom AP-152) must be completed and submitted with the Request fbr for Reimbursement fbrmsfoms. Under this option, the PERFORMING PARTY must have incurred an obligation to pay Grant Equipment and/or goods and services senrices costs. Sufficient supporting documentation must be submitted, as outlined in the fbrm fom instmctions, to document that the goods or services were received and senrices werereceivedand that the payment amount is owed to the entity designated to receive the paymentfromthe state. Supporting documentation materials, as directed by the TCEQ in the instmctions accompanying the fbrmsfoms, shall be attached to the report forms foms to clearly show that the cost was incurred and, except where the payment is assigned to another entity, paid. 12.6 A final Request fbr for Reimbursement FormFom, indicating in the appropriate box that it is thefinalrequest, ,shall be submitted to the TCEQ by no later than fortythanforty-five (45five(45) days after the date listed in Article 4 of this Contract. 12.7 All Request for Reimbursement fbrms foms shall contain sufficient identification of and information infomation concerning the costs incurred or obligated under a lease orfinancingagreement and paid so as to enable the TCEQ to ascertain the eligibility of a particular cost and to enable subsequent audit thereof. Supporting documentation materials, as directed by the TCEQ in the instmctions accompanying the formsfoms, shall be attached to the report fbrms foms to clearly show that the cost was incurred and, except where the payment is assigned to another entity, paid. 12.8 Unless othenvise othenwise approved by the TCEQ, all work on the Grant Equipment must be completed and the Grant Equipment ready fbr for operation and delivered infinalform before reimbursement will in final fom beforereimbursementwill be made on an Activity. The invoices and payment documents provided by the PERFORMING PARTY to support the reimbursement request must thereimbursementrequestmust document that all work is completed and the Grant Equipment is ready for operationisreadyforoperation. 12.9 For replacement projects, the TCEQ will reimburse the PERFORMING PARTY fbr no more than eighty (80) percent of the eligible incremental costs for the purchase of the replacement vehicle or equipment under this Agreement.

REQUEST FOR REIMBURSEMENT. 12.1 Eligible expenses must have been incurred by the PERFORMING PARTY prior to the expiration expiralion of the Period of Funds AvailabilityFimds Availabilily. In order to receive reimbursement for eligible expenses, the Xxx PERFORMING PARTY shall submit no more frequently than monthlymonlhly, a completed TCEQ Request for Reimbursementform,lor Reimbursement form, to be made available to the PERFORMING PARTY by the TCEQ. The request and forms shall be mailed or delivered to:. : Texas Commission on Environmental Quality Qualily TERP, MC-204 Implementation Grants Section Air Quality Division P.O. Box 13087 Austin., TX 78711-3087 12.2 The T he Request for Reimbursement Form Reirnbursemeni packet shall include all required supplemental forms and shall listlisl, for each activity, the total tolal expenses obligated under a financing agreement, the total ihe lotal activity expenses incuned incurred to date, the baseline costBaseline COST, and the incremental costs rhe Incremental Costs incurred to date. The report shall also list and explain any additional financial incentive received by the PERFORMING PARTY that directly offsets the activity costs reported Ihe activiry cosrs Contracr Number 582-18-82332-0073 reporl cd by the Xxx PERFORMING PARTY, including tax credits or deductions, other grants, or any other publicfinancialassistancepublic financial assistance. 12.3 Except as provided for under Article 12.5 below, to be eligible for reimbursement under this AgreementAgreemeni, a cost must have been incurred and paid by the PERFORMING PARTY during the Period of Funds Availability and prior to claiming reimbursement from the TCEQ. A cost may not be considered incurred until unril the Grant Grani Equipment and/or goods and services included under the cost have beenreceivedand been received and accepted by the PERFORMING PARTY. The cost must All costs musl have been paid by the Xxx PERFORMING PARTY prior to claiming reimbursement. 12.4 The TCEQ will reimburse the PERFORMING PARTY for no more than the amount specified fbr each Activity in the Scope of Work. This amount may be adjusted downward in accordance with the Grant Agreement and statutory limits on reimbursement. 12.5 Subject to approval by the TCEQ, the PERFORMING PARTY may assign the payments due from the TCEQ directly to the supplier, subcontractor,financingcompany, or other entity from which the goods or services were procured orfinancedby the PERFORMING PARTY. The Notice of Assignment section on the Request fbr Reimbursement (Form 1) must be properly completed and a Texas Application fbr Payee Identification Number (Form AP-152) must be completed and submitted with the Request fbr Reimbursement fbrms. Under this option, the PERFORMING PARTY must have incurred an obligation to pay Grant Equipment and/or goods and services costs. Sufficient supporting documentation must be submitted, as outlined in the fbrm instmctions, to document that the goods or services were received and that the payment amount is owed to the entity designated to receive the paymentfromthe state. Supporting documentation materials, as directed by the TCEQ in the instmctions accompanying the fbrms, shall be attached to the report forms to clearly show that the cost was incurred and, except where the payment is assigned to another entity, paid. 12.6 A final Request fbr Reimbursement Form, indicating in the appropriate box that it is thefinalrequest, shall be submitted to the TCEQ by no later than forty-five (45) days after the date listed in Article 4 of this Contract. 12.7 All Request for Reimbursement fbrms shall contain sufficient identification of and information concerning the costs incurred or obligated under a lease orfinancingagreement and paid so as to enable the TCEQ to ascertain the eligibility of a particular cost and to enable subsequent audit thereof. Supporting documentation materials, as directed by the TCEQ in the instmctions accompanying the forms, shall be attached to the report fbrms to clearly show that the cost was incurred and, except where the payment is assigned to another entity, paid. 12.8 Unless othenvise approved by the TCEQ, all work on the Grant Equipment must be completed and the Grant Equipment ready fbr operation and delivered infinalform before reimbursement will be made on an Activity. The invoices and payment documents provided by the PERFORMING PARTY to support the reimbursement request must document that all work is completed and the Grant Equipment is ready for operation. 12.9 For replacement projects, the TCEQ will reimburse the PERFORMING PARTY fbr no more than eighty (80) percent of the eligible incremental costs for the purchase of the replacement vehicle or equipment under this Agreement.