Common use of REQUEST FOR REIMBURSEMENT Clause in Contracts

REQUEST FOR REIMBURSEMENT. 4.1 The Agency shall contribute at least the statutorily or other required local contribution of matching funds (other than Federal Funds and any other USDOT funds), if any is specified within this Agreement or any attachments hereto, toward the actual costs of the Project. The Agency’s Local Match under this Agreement is $ . 4.2 Not more frequently than once a month, the Agency will prepare and submit to LACMTA a Request for Reimbursement for allowable Project costs incurred and paid for by the Agency consistent with the Project’s SOW. The Request for Reimbursement submitted by the Agency shall be signed by an authorized agent who can duly certify the accuracy of the included information. Advance payments by LACMTA are not allowed. 4.3 Each Request for Reimbursement shall report the total of Project expenditures, specify the percent and amount of Federal Funds to be reimbursed, and include a detailed invoice describing all invoiced work completed. 4.4 If applicable, the first Request for Reimbursement shall also be accompanied by a report describing any tasks specified in the SOW document which were accomplished prior to the Effective Date of this Agreement, which costs could be credited toward the required Local Match provided that LACMTA has provided prior written approval for such expenditures to the Agency. 4.5 LACMTA may retain 10 percent of each invoice amount until LACMTA has evaluated the Agency’s performance according to the criteria specified by LACMTA and the data provided by the Agency and has determined that all contract requirements under this Agreement have been satisfactorily fulfilled. The Agency shall invoice LACMTA for reimbursement of the 10 percent retention separately. 4.6 The Request for Reimbursement must be submitted on the Agency’s letterhead and shall be accompanied by appropriate documentation supporting costs incurred. 4.7 The Agency should consult with LACMTA’s New Freedom Program Manager for questions regarding non-reimbursable expenses. 4.8 Total payments shall not exceed the Funding Amount specified in Section 1.1. No Request for Reimbursement will be processed by LACMTA for expenses incurred after the Termination Date of this Agreement. 4.9 If any amounts paid to the Agency are disallowed or not reimbursed by the FTA for any reason, the Agency shall remit to LACMTA the disallowed or non-reimbursed amount(s) within 30 days from receipt of LACMTA’s notice. All payments made by LACMTA hereunder are subject to the audit provisions contained herein and within the Federal Grant. 4.10 The Agency shall comply with and ensure that work performed under this Agreement is done in compliance with all applicable provisions of federal, state and local laws, statutes, ordinances, rules, regulations and procedural requirements, including without limitation, Federal Acquisition Regulations (FAR) and the applicable requirements and regulations of LACMTA. The Agency acknowledges responsibility for obtaining copies of and complying with the terms of the most recent federal, state or local laws and regulations and LACMTA requirements, including any amendments thereto. 4.11 All requests for reimbursement shall be transmitted to LACMTA’s Accounts Payable Department using one of the following two options: 1) E-mail: XxxxxxxxXxxxxxx@Xxxxx.xxx Ref# XXX.XX (FTA GRANT CA-57-XXXX) 2) Standard Mail: Los Angeles County Metropolitan Transportation Authority P.O. Box 512296 Attention: Accounts Payable Xxx Xxxxxxx, XX 00000-0000 Ref# XXX.XX (FTA GRANT CA-57-XXXX) A copy of all Request for Reimbursement submittals shall also be forward to LACMTA’s New Freedom Program Manager, either by email (_ _ ) or by standard mail to the following address: Los Angeles County Metropolitan Transportation Authority Regional Grants Management Attention: New Freedom Program Manager One Gateway Plaza Mail Stop: 99-23-3 Xxx Xxxxxxx, XX 00000-0000 4.12 The Agency shall provide written notification to LACMTA’s New Freedom Program Manager regarding any changes to the Project management team. Unless otherwise specified, the following Agency address and contact person will be used by LACMTA for all correspondence and documentation relevant to this Agreement: Agency Address City, CA ZIPCODE Attention: Title

REQUEST FOR REIMBURSEMENT. 4.1 The Agency shall contribute at least the statutorily or other required local contribution of matching funds (other than Federal Funds and any other USDOT funds), if any is specified within this Agreement or any attachments hereto, toward the actual costs of the Project. The Agency’s Local Match under this Agreement is $ . 4.2 Not more frequently than once a month, the Agency will prepare and submit to LACMTA a Request for Reimbursement for allowable Project costs incurred and paid for by the Agency consistent with the Project’s SOW. The Request for Reimbursement submitted by the Agency shall be signed by an authorized agent who can duly certify the accuracy of the included information. Advance payments by LACMTA are not allowed. 4.3 Each Request for Reimbursement shall report the total of Project expenditures, specify the percent and amount of Federal Funds to be reimbursed, and include a detailed invoice describing all invoiced work completed. 4.4 If applicable, the first Request for Reimbursement shall also be accompanied by a report describing any tasks specified in the SOW document which were accomplished prior A. Subject to the Effective Date funding limitations of this Agreement, which the Department shall reimburse the Recipient only for allowable costs could be credited toward resulting from incurred obligations pursuant to section 216.301, F.S., in furtherance of the required Local Match provided that LACMTA has provided prior written approval successful completion of tasks outlined in Attachment A and defined in the Haines City Fiber Resiliency and Connectivity project contract. The Recipient may submit more than one (1) request for such expenditures to the Agencyreimbursement under this deliverable. However, no reimbursement shall duplicate any previous reimbursement. 4.5 LACMTA may retain 10 percent of each invoice amount until LACMTA has evaluated the Agency’s performance according to the criteria specified by LACMTA and the data provided by the Agency and has determined that all contract requirements under this Agreement have been satisfactorily fulfilled. The Agency shall invoice LACMTA B. Recipient will submit, at minimum, annual requests for reimbursement of funds (See Attachment D) by email to the 10 percent retention separatelyGrant Manager. 4.6 The Request C. All bills for Reimbursement must fees or other compensation for services or expenses shall be submitted on the Agency’s letterhead in detail sufficient for a proper pre-audit and post-audit thereof and shall be accompanied by appropriate all supporting documentation supporting costs incurredrequired for reimbursement including, but not limited to, copies of purchase orders and paid vouchers, invoices, copies of check processing, and journal transfers. Reimbursement claims shall include only expenditures claimed against the appropriated funding amount. Requests for reimbursement for Recipient Task 2 of Attachment A, must also contain copies of Recipient’s documented inspection of activities performed under Recipient Task 2 to verify the components meet or exceed Recipient’s Contract for the Haines City Fiber Resiliency and Connectivity project procured under Recipient Task 1. 4.7 D. The Agency should consult with LACMTA’s New Freedom Program Manager for questions regarding non-reimbursable expenses. 4.8 Total payments Department shall not exceed the Funding Amount specified process requests for reimbursement for payments made by Recipient that are deemed as improper payments as set forth in Section 1.1. No Request for Reimbursement will be processed by LACMTA for expenses incurred after the Termination Date 9, Funding, of this Agreement. 4.9 If any amounts paid E. Submission of final documents and submission for closeout of the funding does not affect the Department’s right to disallow costs and recover funds based on an audit or financial review. The final request for reimbursement and supporting documentation for incurred obligations pursuant to section 216.301, F.S., shall be submitted to the Agency are disallowed or Department no later than July 31, 2027. F. The Department is not reimbursed liable for approval of reimbursement by the FTA Department of Financial Services (DFS), and Recipient is responsible for any reasonensuring purchases and invoices are in conformance with DFS requirements. Recipient agrees to comply with the State of Florida Reference Guide for State Expenditures, the Agency shall remit to LACMTA the disallowed or nonavailable at: xxxxx://xxx.xxxxxxxxxxxx.xxx/docs-sf/accounting-and-auditing-libraries/state- agencies/reference-reimbursed amount(s) within 30 days from receipt of LACMTA’s notice. All payments made by LACMTA hereunder are subject to the audit provisions contained herein and within the Federal Grantguide-for-state-expenditures.pdf. 4.10 The Agency shall comply with and ensure that work performed G. Any travel expense bills are not permissible or allowable under this Agreement is done in compliance with all applicable provisions of federal, state and local laws, statutes, ordinances, rules, regulations and procedural requirements, including without limitation, Federal Acquisition Regulations (FAR) and the applicable requirements and regulations of LACMTA. The Agency acknowledges responsibility for obtaining copies of and complying with the terms of the most recent federal, state or local laws and regulations and LACMTA requirements, including any amendments theretoAgreement. 4.11 All requests for reimbursement shall be transmitted to LACMTA’s Accounts Payable Department using one of the following two options: 1) E-mail: XxxxxxxxXxxxxxx@Xxxxx.xxx Ref# XXX.XX (FTA GRANT CA-57-XXXX) 2) Standard Mail: Los Angeles County Metropolitan Transportation Authority P.O. Box 512296 Attention: Accounts Payable Xxx Xxxxxxx, XX 00000-0000 Ref# XXX.XX (FTA GRANT CA-57-XXXX) A copy of all Request for Reimbursement submittals shall also be forward to LACMTA’s New Freedom Program Manager, either by email (_ _ ) or by standard mail to the following address: Los Angeles County Metropolitan Transportation Authority Regional Grants Management Attention: New Freedom Program Manager One Gateway Plaza Mail Stop: 99-23-3 Xxx Xxxxxxx, XX 00000-0000 4.12 The Agency shall provide written notification to LACMTA’s New Freedom Program Manager regarding any changes to the Project management team. Unless otherwise specified, the following Agency address and contact person will be used by LACMTA for all correspondence and documentation relevant to this Agreement: Agency Address City, CA ZIPCODE Attention: Title

REQUEST FOR REIMBURSEMENT. 4.1 The Agency shall contribute at least the statutorily statut xxxxx or other required local contribution of matching funds (other than Federal Funds and any other USDOT fundsFunds), if any is specified within this Agreement or any attachments hereto, toward the actual costs of the Project. The Agency’s Local Match under this Agreement is $ $0. 4.2 Not more frequently than once a month, the Agency will prepare and submit to LACMTA a Request for Reimbursement for allowable Project costs incurred and paid for by the Agency consistent with the Project’s SOW. The Request for Reimbursement Reimburs ement submitted by the Agency shall be signed by an authorized agent who can duly certify the accuracy of the included informationinformation . Advance payments by LACMTA are not allowed. 4.3 Each Request for Reimbursement shall will report the total of Project expenditures, specify expenditures and will specif y the percent and amount of Federal F ederal Funds to be reimbursed, and include . The Request for Reimbursement shall be accompanied by a detailed invoice describing all invoiced work completed. 4.4 If applicable, the first Request for Reimbursement shall also be accompanied by a report describing any tasks specified in the SOW document which were accomplished prior to the Effective Date of this Agreement, which costs could be credited toward the required Local Match local match provided that LACMTA has provided prior written approval for such expenditures to the Agency. 4.5 LACMTA may will retain 10 percent of each invoice amount until LACMTA has evaluated the Agency’s performance according to the criteria specified by LACMTA and the data provided by the Agency and has determined that all contract contra ct requirements under this Agreement have been satisfactorily fulfilled. The Agency shall invoice LACMTA for reimbursement of the 10 percent retention separately. 4.6 Eligible Project costs are described in the Federal Grant and in the FTA guidelines. 4.7 The Request for Reimbursement must be submitted on the Agency’s letterhead and shall be accompanied by appropriate documentation supporting costs incurredletterhead. 4.7 4.8 The Agency should consult with LACMTA’s New Freedom Job Access and Reverse Commute Program Manager for questions regarding non-reimbursable non -reimbursable expenses. 4.8 4.9 Total payments shall not exceed the Funding Amount specified in Section 1.1paragraph 1.1 above. No Request for Reimbursement will be processed by LACMTA for expenses incurred after the Termination Date of this AgreementFederal Grant termination date. 4.9 4.10 If any amounts paid to the Agency are disallowed or not reimbursed by the FTA for any reason, the Agency shall remit to LACMTA the disallowed or non-reimbursed amount(s) within 30 days from receipt of LACMTA’s notice. All payments made by LACMTA hereunder are subject to the audit provisions contained herein and within the Federal Grant. 4.10 4.11 The Agency shall comply with and ensure that work performed under this Agreement is done in compliance with all applicable provisions of federal, state and local laws, statutes, ordinances, rules, regulations and procedural requirements, including without limitation, Federal Acquisition Regulations (FAR) and the applicable requirements and regulations of LACMTA. The Agency acknowledges responsibility for obtaining copies of and complying with the terms of the most recent federal, state or local laws and regulations and an d LACMTA requirements, including any amendments theretother eto. 4.11 4.12 All requests for reimbursement shall be transmitted transmitt ed to LACMTA’s Accounts Payable Department using one of the following two options: 1) E-mail: XxxxxxxxXxxxxxx@Xxxxx.xxx Ref# XXX.XX XXX.XXXX (FTA GRANT CA-57CA-XX-XXXX) 2) Standard MailMail : Los Angeles County Metropolitan Transportation Authority P.O. Box 512296 Attention: Accounts Payable Xxx Xxxxxxx, XX 00000-0000 Ref# XXX.XX MOU. JARC (FTA GRANT CA-57CA-XX-XXXX) A copy of all Request for Reimbursement submittals shall also be forward to the LACMTA’s New Freedom Job Access and Reverse Commute Program Manager, either by email (_ _ ) or by standard mail to the following address: Los Angeles County Metropolitan Transportation Authority Regional Grants Program Management Attention: New Freedom Xxxxx Xxxxxxx , Ph.D. Job Access and Reverse Commute Program Manager One Gateway Plaza Mail Stop: 9900-2300-3 0 Xxx Xxxxxxx, XX 00000-00000000 xxxxxxxx@xxxxx.xxx 4.12 4.13 The Agency shall provide written notification to LACMTAupdate LACMTA ’s New Freedom Job Access and Reverse Commute Program Manager in writing regarding any changes to the Project management team. Unless otherwise specifiedspecified , the following Agency address and contact person will be used by LACMTA for all correspondence and documentation relevant to this Agreement: Agency Address CityXxxxxxx Xxxx , CA ZIPCODE XX 00000 Attention: Title:

REQUEST FOR REIMBURSEMENT. 4.1 The Agency In order to receive reimbursement for eligible expenses, the PERFORMING PARTY shall contribute at least the statutorily or other required local contribution of matching funds (other than Federal Funds and any other USDOT funds), if any is specified within this Agreement or any attachments hereto, toward the actual costs of the Project. The Agency’s Local Match under this Agreement is $ . 4.2 Not submit no more frequently than once monthly, a monthcompleted TCEQ request for reimbursement form, to be made available to the Agency will prepare and submit to LACMTA a Request for Reimbursement for allowable Project costs incurred and paid for PERFORMING PARTY by the Agency consistent with TCEQ. The request and forms shall be mailed or delivered to the Project’s SOWTCEQ at the AUTHORIZED REPRESENTATIVES/ LOCATION OF RECORDS address listed in the AUTHORIZED REPRESENTATIVES/ LOCATION OF RECORDS section in this document. The Request for Reimbursement submitted by the Agency shall be signed by an authorized agent who can duly certify the accuracy of the included information. Advance payments by LACMTA are not allowed. 4.3 Each Request for Reimbursement shall report the total of Project expenditures, specify the percent and amount of Federal Funds to be reimbursed, and include a detailed invoice describing all invoiced work completed. 4.4 If applicable, the first Request for Reimbursement shall also be accompanied by a report describing any tasks specified in the SOW document which were accomplished prior to the Effective Date of this Agreement, which costs could be credited toward the required Local Match provided that LACMTA has provided prior written approval for such expenditures to the Agency. 4.5 LACMTA may retain 10 percent of each invoice amount until LACMTA has evaluated the Agency’s performance according to the criteria specified by LACMTA and the data completed on forms provided by the Agency TCEQ. The report, including all required supplemental forms, shall list, for each activity, the total expenses obligated under a lease or financing agreement, the total activity expenses incurred to date, the baseline cost, and has determined the incremental costs incurred to date. The report shall also list and explain any additional financial incentive received by the PERFORMING PARTY that all contract requirements directly offsets the activity costs reported by the PERFORMING PARTY, including tax credits or deductions, other grants, or any other public financial assistance. To be eligible for reimbursement under this Agreement Contract, a cost must have been satisfactorily fulfilledincurred and paid by the PERFORMING PARTY during the Period of Funds Availability and prior to claiming reimbursement from the TCEQ. A cost may not be considered incurred until the Grant Equipment and/or goods and services included under the cost have been received and accepted by the PERFORMING PARTY. The Agency shall invoice LACMTA cost must have been paid by the PERFORMING PARTY prior to claiming reimbursement. If financial incentives, including tax credits or deductions, other grants, or any other public financial assistance, are received by the PERFORMING PARTY and used to pay or offset costs subject to reimbursement; the reimbursement available under this Contract will be reduced accordingly. The final request for reimbursement shall be submitted to the TCEQ by no later than forty-five (45) days after the date listed in Article 5.3 of this contract. All request for reimbursement forms shall contain sufficient identification of and information concerning the costs incurred or obligated under a lease or financing agreement and paid so as to enable the TCEQ to ascertain the eligibility of a particular cost and to enable subsequent audit thereof. Supporting documentation materials, as directed by the TCEQ in the instructions accompanying the forms, shall be attached to the report forms to clearly show that the cost was incurred and, except where the payment is assigned to another entity, paid. If the requests for reimbursement do not satisfactorily demonstrate the accomplishment of the 10 percent retention separately. 4.6 The Request for Reimbursement required tasks, or that costs are allowable, eligible, actual, and incurred and paid costs, the TCEQ may reject the request, until such time as the deficiencies have been corrected. Satisfactory accomplishment of a task is within the judgment of the TCEQ; however, such judgment must be submitted on reasonable. The TCEQ is not obligated to make payment until the Agency’s letterhead and shall be accompanied by appropriate documentation supporting costs incurred. 4.7 The Agency should consult with LACMTA’s New Freedom Program Manager request for questions regarding non-reimbursable expenses. 4.8 Total payments shall not exceed the Funding Amount specified in Section 1.1. No Request for Reimbursement will be processed by LACMTA for expenses incurred after the Termination Date of this Agreement. 4.9 If any amounts paid to the Agency are disallowed or not reimbursed reimbursement is approved by the FTA for any reasonTCEQ. Further, the Agency shall remit TCEQ reserves the right to LACMTA suspend or withhold all or part of a payment or all payments as authorized by the disallowed or non-reimbursed amount(s) within 30 days from receipt of LACMTA’s noticeContract. All payments made by LACMTA hereunder are subject to the audit provisions contained herein and within the Federal Grant. 4.10 The Agency shall comply with and ensure that work performed under this Agreement is done in compliance with all applicable provisions of federal, state and local laws, statutes, ordinances, rules, regulations and procedural requirements, including without limitation, Federal Acquisition Regulations (FAR) and the applicable requirements and regulations of LACMTA. The Agency acknowledges responsibility for obtaining copies of and complying with the terms of the most recent federal, state or local laws and regulations and LACMTA requirements, including any amendments thereto. 4.11 All requests for reimbursement under this Contract shall be transmitted to LACMTA’s Accounts Payable Department using one of submitted in accordance with the following two options: 1) E-mail: XxxxxxxxXxxxxxx@Xxxxx.xxx Ref# XXX.XX (FTA GRANT CA-57-XXXX) 2) Standard Mail: Los Angeles County Metropolitan Transportation Authority P.O. Box 512296 Attention: Accounts Payable Xxx Xxxxxxx, XX 00000-0000 Ref# XXX.XX (FTA GRANT CA-57-XXXX) A copy of all Request for Reimbursement requirements set forth in this Contract. Such submittals shall also be forward to LACMTA’s New Freedom Program Managercontain sufficient detail for audit thereof. The TCEQ may at any time before or after reimbursement, either by email (_ _ ) or by standard mail as necessary in its sole discretion, request additional evidence concerning costs. The reimbursement of funds is contingent upon the PERFORMING PARTY's satisfactory adherence to the following address: Los Angeles County Metropolitan Transportation Authority Regional Grants Management Attention: New Freedom Program Manager One Gateway Plaza Mail Stop: 99-23-3 Xxx Xxxxxxx, XX 00000-0000 4.12 The Agency shall provide written notification terms of this Contract. Failure to LACMTA’s New Freedom Program Manager regarding any changes adhere to the Project management team. Unless otherwise specifiedterms of this Contract, in particular those requirements concerning progress and financial reporting or the following Agency address documentation of reported expenditures, shall be grounds for the TCEQ to: suspend payments pending the PERFORMING PARTY’s satisfactory completion, revision, or correction of services or reports; or for termination of this Contract in accordance with the General Conditions and contact person will be used for such other remedies as are allowed by LACMTA for all correspondence and documentation relevant to this Agreement: Agency Address City, CA ZIPCODE Attention: Titlelaw.

REQUEST FOR REIMBURSEMENT. 4.1 The Agency shall contribute at least the statutorily or other required local contribution of matching funds (other than Federal Funds and any other USDOT funds), if any is specified within this Agreement or any attachments hereto, toward the actual costs of the Project. The Agency’s Local Match under this Agreement is $ . 4.2 Not more frequently than once a month, the Agency will prepare and submit to LACMTA a Request for Reimbursement for allowable Project costs incurred and paid for by the Agency consistent with the Project’s SOW. The Request for Reimbursement submitted by the Agency shall be signed by an authorized agent who can duly certify the accuracy of the included information. Advance payments by LACMTA are not allowed. 4.3 Each Request for Reimbursement shall report the total of Project expenditures, specify the percent and amount of Federal Funds to be reimbursed, and include a detailed invoice describing all invoiced work completed. 4.4 If applicable, the first Request for Reimbursement shall also be accompanied by a report describing any tasks specified in the SOW document which were accomplished prior to the Effective Date of this Agreement, which costs could be credited toward the required Local Match provided that LACMTA has provided prior written approval for such expenditures to the Agency. 4.5 LACMTA may retain 10 percent of each invoice amount until LACMTA has evaluated the Agency’s performance according to the criteria specified by LACMTA and the data provided by the Agency and has determined that all contract requirements under this Agreement have been satisfactorily fulfilled. The Agency shall invoice LACMTA for reimbursement of the 10 percent retention separately. 4.6 The Request for Reimbursement must be submitted on the Agency’s letterhead and shall be accompanied by appropriate documentation supporting costs incurred. 4.7 The Agency should consult with LACMTA’s New Freedom JARC Program Manager for questions regarding non-reimbursable expenses. 4.8 Total payments shall not exceed the Funding Amount specified in Section 1.1. No Request for Reimbursement will be processed by LACMTA for expenses incurred after the Termination Date of this Agreement. 4.9 If any amounts paid to the Agency are disallowed or not reimbursed by the FTA for any reason, the Agency shall remit to LACMTA the disallowed or non-reimbursed amount(s) within 30 days from receipt of LACMTA’s notice. All payments made by LACMTA hereunder are subject to the audit provisions contained herein and within the Federal Grant. 4.10 The Agency shall comply with and ensure that work performed under this Agreement is done in compliance with all applicable provisions of federal, state and local laws, statutes, ordinances, rules, regulations and procedural requirements, including without limitation, Federal Acquisition Regulations (FAR) and the applicable requirements and regulations of LACMTA. The Agency acknowledges responsibility for obtaining copies of and complying with the terms of the most recent federal, state or local laws and regulations and LACMTA requirements, including any amendments thereto. 4.11 All requests for reimbursement shall be transmitted to LACMTA’s Accounts Payable Department using one of the following two options: 1) E-mail: XxxxxxxxXxxxxxx@Xxxxx.xxx Ref# XXX.XX XXX.XXXX (FTA GRANT CA-57CA-37-XXXX) 2) Standard Mail: Los Angeles County Metropolitan Transportation Authority P.O. Box 512296 Attention: Accounts Payable Xxx Xxxxxxx, XX 00000-0000 Ref# XXX.XX (MOU.JARC ( FTA GRANT CA-57CA-37-XXXX) A copy of all Request for Reimbursement submittals shall also be forward to LACMTA’s New Freedom JARC Program Manager, either by email (_ _ ( ) or by standard mail to the following address: Los Angeles County Metropolitan Transportation Authority Regional Grants Management Attention: New Freedom JARC Program Manager One Gateway Plaza Mail Stop: 99-23-3 Xxx Xxxxxxx, XX 00000-0000 4.12 The Agency shall provide written notification to LACMTA’s New Freedom JARC Program Manager regarding any changes to the Project management team. Unless otherwise specified, the following Agency address and contact person will be used by LACMTA for all correspondence and documentation relevant to this Agreement: Agency Address City, CA ZIPCODE Attention: Title

REQUEST FOR REIMBURSEMENT. 4.1 The Agency shall contribute at least the statutorily or other required local contribution of matching funds (other than Federal Funds and any other USDOT fundsfunds ), if any is specified within this Agreement or any attachments attach ments hereto, toward the actual costs of the Project. The Agency’s Local Match under this Agreement is $ . 4.2 Not more frequently than once a month, the Agency will prepare and submit to LACMTA a Request for Reimbursement for allowable Project costs incurred and paid for by the Agency consistent with the Project’s SOW. The Request for Reimbursement Reimburs ement submitted by the Agency shall be signed by an authorized agent who can duly certify the accuracy of the included informationinformation . Advance payments by LACMTA are not allowed. 4.3 Each Request for Reimbursement shall report the total of Project expenditures, specify the percent and amount of Federal F ederal Funds to be reimbursedreimbursed , and include a detailed invoice describing all invoiced work completed. 4.4 If applicable, the first Request for Reimbursement shall also be accompanied by a report describing any tasks specified in the SOW document which were accomplished prior to the Effective Date of this Agreement, which costs could be credited toward the required Local Match provided that LACMTA has provided prior written approval for such expenditures to the Agency. 4.5 LACMTA may retain 10 percent of each invoice amount until LACMTA has evaluated the Agency’s performance according to the criteria specified by LACMTA and an d the data provided by the Agency and has determined that all contract requirements under this Agreement have been satisfactorily fulfilled. The Agency shall invoice LACMTA for reimbursement of the 10 percent retention separately. 4.6 The Request for Reimbursement must be submitted on the Agency’s letterhead and shall be accompanied by appropriate documentation supporting costs incurredincurred . 4.7 The Agency should consult with LACMTA’s New Freedom Program Manager for questions regarding non-reimbursable non -reimbursable expenses. 4.8 Total payments shall not exceed the Funding Amount specified in Section 1.1. No Request for Reimbursement will be processed by LACMTA for expenses incurred after the Termination Date of this AgreementAgreement . 4.9 If any amounts paid to the Agency are disallowed or not reimbursed by the FTA for any reason, the Agency shall remit to LACMTA the disallowed or non-reimbursed amount(s) within 30 days from receipt of LACMTA’s notice. All payments made by LACMTA hereunder are subject to the audit provisions provisio ns contained herein and within the Federal Grant. 4.10 The Agency shall comply with and ensure that work performed under this Agreement is done in compliance with all applicable provisions of federal, state and local laws, statutes, ordinances, rules, regulations regulati ons and procedural requirements, including without limitation, Federal Acquisition Regulations (FAR) and the applicable requirements and regulations of LACMTA. The Agency acknowledges responsibility for obtaining copies of and complying with the terms of the t he most recent federal, state or local laws and regulations and LACMTA requirements, including any amendments theretother eto. 4.11 All requests for reimbursement shall be transmitted transmitt ed to LACMTA’s Accounts Payable Department using one of the following two options: 1) E-mail: XxxxxxxxXxxxxxx@Xxxxx.xxx Ref# XXX.XX (FTA GRANT CA-57-XXXXXxxx) 2) Standard MailMail : Los Angeles County Metropolitan Transportation Authority P.O. Box 512296 Attention: Accounts Payable Xxx Xxxxxxx, XX 00000-0000 Ref# XXX.XX (FTA GRANT CA-57-XXXXXxxx) A copy of all Request for Reimbursement submittals shall also be forward to LACMTA’s New Freedom Program Manager, either by email (_ _ ( christieR @xxxxx.xxx ) or by standard mail to the following addressaddress : Los Angeles County Metropolitan Transportation Authority Regional Grants Program Management Attention: Xxxxxxx Xxxxxxxx New Freedom Program Manager One Gateway Plaza Mail Stop: 99-23-3 Xxx Xxxxxxx, XX 00000-0000 4.12 The Agency shall provide written notification to LACMTA’s New Freedom Program Manager regarding any changes to the Project management team. Unless otherwise specified, the following Agency address and contact person will be used by LACMTA for all correspondence and documentation relevant to this Agreement: Agency Address City, CA ZIPCODE Attention: Title