Common use of REQUEST FOR REIMBURSEMENT Clause in Contracts

REQUEST FOR REIMBURSEMENT. 9.1 Except as provided for under Article 9.5 below, to receive grant funds, all Grant Equipment costs must have been paid in full by the PERFORMING PARTY with either cash-on-hand or financing, and all Grant Equipment must have been received prior to the Request for Reimbursement Deadline. 9.2 All Request for Reimbursement forms must contain sufficient identification of and information concerning the total costs paid or obligated under a financing agreement. The TCEQ must be able to determine the eligibility of a particular cost during the initial review and any later audits. Supporting documentation materials must be attached to the Request for Reimbursement forms where indicated to clearly show that the cost was paid. 9.3 The PERFORMING PARTY shall submit a completed TCEQ Request for Reimbursement form. The forms shall be emailed to XXXX-Xxxxxx@xxxx.xxxxx.xxx or mailed to: Texas Commission on Environmental Quality Air Grants Division MC-204, ATTN: Reimbursement P.O. Box 13087 Austin, TX 78711-3087 9.4 The PERFORMING PARTY shall notify the TCEQ, in its Request for Reimbursement, of any financial incentive received by the PERFORMING PARTY, such as tax credits or deductions, other grants, or any other public financial assistance, that will affect the eligibility of the grant equipment. 9.5 If the PERFORMING PARTY has paid eligible expenses that are equal to or greater than the grant amount with cash-on hand, the reimbursement may be paid directly to the PERFORMING PARTY. In the event the PERFORMING PARTY finances the Grant Equipment, TCEQ will not pay the PERFORMING PARTY directly unless the PERFORMING PARTY has paid an amount equal to or greater than the grant amount. The TCEQ will assign payment directly to the financing company. Supporting documentation must be submitted to establish that the goods or services were received, and that the payment amount is owed to the financing company indicated by the PERFORMING PARTY. 9.5.1 If an assignment is requested, the PERFORMING PARTY must complete the Assignment Request and Acceptance section on the Request for Reimbursement. 9.6 The final Request for Reimbursement Form, indicated by selecting the final request box on the form, shall be submitted to the TCEQ by the Request for Reimbursement Deadline. Unless otherwise approved in writing by TCEQ, all work on the Grant Equipment must be completed, with the Grant Equipment fully operational, before final reimbursement will be made. 9.7 The final Request for Reimbursement shall include a signed and executed Release of Claims, releasing all claims for payment of any funds due and payable by the TCEQ, upon the TCEQ’s payment of the final Request for Reimbursement. 9.8 If the Request for Reimbursement does not satisfactorily demonstrate the accomplishment of the required tasks, or that costs are allowable, eligible, actual, and paid in full, TCEQ may reject the request, until the deficiencies have been corrected. Satisfactory accomplishment of a task is within the judgment of the TCEQ; however, such judgment must be reasonable. 9.9 The reimbursement of funds is contingent upon the PERFORMING PARTY's satisfactory adherence to the terms of this Contract.

REQUEST FOR REIMBURSEMENT. 9.1 Except as provided To be eligible for reimbursement under Article 9.5 belowthis Contract, to receive grant funds, all Grant Equipment costs a cost must have been incurred and paid in full by the PERFORMING PARTY with either cash-on-hand or financing, before the Purchase Expiration Date and all prior to claiming reimbursement from the TCEQ. A cost may not be considered incurred until the Grant Equipment must and/or goods and services included under the cost have been received prior to and accepted by the Request for Reimbursement DeadlinePERFORMING PARTY. 9.2 All Request Requests for Reimbursement forms must contain sufficient identification of and information concerning the total costs incurred and paid or obligated under a lease or financing agreement. The TCEQ must be able to determine the eligibility of a particular cost during the initial review and any later audits. Supporting documentation materials must be attached to the Request for Reimbursement forms where indicated to clearly show that the cost was paidincurred and identify where the payment is assigned to another entity. 9.3 Unless otherwise approved by the TCEQ, all work on the Grant Equipment must be completed, with the Grant Equipment delivered in its final form and operational before reimbursement will be made on an Activity. The invoices and payment documents provided by the PERFORMING PARTY to support the reimbursement request must document that all work is complete, and the Grant Equipment is operational. 9.4 The PERFORMING PARTY shall submit submit, no more frequently than monthly, a completed TCEQ Request for Reimbursement form. The forms shall be emailed to XXXX-Xxxxxx@xxxx.xxxxx.xxx XXXX@xxxx.xxxxx.xxx or mailed to: Texas Commission on Environmental Quality Air Grants Division MC-204Division, ATTN: Reimbursement MC-204 P.O. Box 13087 Austin, TX 78711-3087 9.4 The PERFORMING PARTY shall notify the TCEQ, in its Request for Reimbursement, of any financial incentive received by the PERFORMING PARTY, such as tax credits or deductions, other grants, or any other public financial assistance, that will affect the eligibility of the grant equipment. 9.5 If the PERFORMING PARTY has paid eligible expenses that are equal to or greater than the grant amount with cash-on hand, the reimbursement may be paid directly to the PERFORMING PARTY. In the event the PERFORMING PARTY finances the Grant Equipment, TCEQ will may not pay the PERFORMING PARTY directly unless the PERFORMING PARTY has paid an amount equal to or greater than the grant amount. The TCEQ will may assign payment directly to the financing company. Supporting documentation must be submitted to establish that the goods or services were received, and that the payment amount is owed to the financing company indicated by the PERFORMING PARTY. 9.5.1 If an a payment assignment is requested, the PERFORMING PARTY must complete the Assignment Request and Acceptance section on the Request for ReimbursementReimbursement form. 9.6 The final Request for Reimbursement Formform, indicated by selecting the final request box on the form, shall be submitted to the TCEQ by no later than forty-five (45) days after the Request for Reimbursement Deadline. Unless otherwise approved in writing by TCEQPurchase Expiration Date, all work as listed on the Grant Equipment must be completed, with the Grant Equipment fully operational, before final reimbursement will be madeSignature Page of this Contract. 9.7 The final Request for Reimbursement shall include a signed and executed Release of Claims, releasing all claims for payment of any funds due and payable by the TCEQ, upon the TCEQ’s payment of the final Request for Reimbursement. 9.8 If the Request for Reimbursement does not satisfactorily demonstrate the accomplishment of the required tasks, or that costs are allowable, eligible, actual, and paid in full, TCEQ may reject the request, until the deficiencies have been corrected. Satisfactory accomplishment of a task is within the judgment of the TCEQ; however, such judgment must be reasonable. 9.9 The reimbursement of funds is contingent upon the PERFORMING PARTY's satisfactory adherence to the terms of this Contract.

REQUEST FOR REIMBURSEMENT. 9.1 Except as provided for under Article 9.5 below, to receive grant funds, all Grant Equipment costs DRAFT 12.1 Eligible expenses must have been paid in full incurred by the PERFORMING PARTY with either cash-on-hand or financing, and all Grant Equipment must have been received prior to the Request expiration of the Period of Funds Availability. In order to receive reimbursement for Reimbursement Deadline. 9.2 All Request for Reimbursement forms must contain sufficient identification of and information concerning eligible expenses, the total costs paid or obligated under a financing agreement. The TCEQ must be able to determine the eligibility of a particular cost during the initial review and any later audits. Supporting documentation materials must be attached to the Request for Reimbursement forms where indicated to clearly show that the cost was paid. 9.3 The PERFORMING PARTY shall submit no more frequently than monthly, a completed TCEQ Request for Reimbursement form, to be made available to the PERFORMING PARTY by the TCEQ. The request and forms shall be emailed to XXXX-Xxxxxx@xxxx.xxxxx.xxx mailed or mailed delivered to: Texas Commission on Environmental Quality TNGVGP Air Quality Division, MC-204 Implementation Grants Division MC-204, ATTN: Reimbursement Section P.O. Box 13087 Austin, TX 78711-3087 9.4 12.2 The PERFORMING PARTY shall notify the TCEQ, in its Request for ReimbursementReimbursement Form shall include all required supplemental forms and shall list, of for each activity, the total expenses obligated under a financing agreement, the total activity expenses incurred to date, and the incremental costs incurred to date. The report shall also list and explain any additional financial incentive received by the PERFORMING PARTY that directly offsets the activity costs reported by the PERFORMING PARTY, such as including tax credits or deductions, other grants, or any other public financial assistance, that will affect the eligibility of the grant equipment. 9.5 If 12.3 Except as provided for under Article 12.5 below, to be eligible for reimbursement under this Agreement, a cost must have been incurred and paid by the PERFORMING PARTY has paid eligible expenses that are equal prior to or greater than claiming reimbursement from the grant amount with cash-on hand, TCEQ. A cost may not be considered incurred until the reimbursement may be paid directly to Grant Equipment and/or goods and services included under the cost have been received and accepted by the PERFORMING PARTY. In the event The cost must have been paid by the PERFORMING PARTY finances the Grant Equipment, prior to claiming reimbursement. 12.4 The TCEQ will not pay reimburse the PERFORMING PARTY directly unless for no more than the amount specified for each Activity in the Scope of Work. This amount may be adjusted downward in accordance with the Grant Agreement and statutory limits on reimbursement. 12.5 Subject to approval by the TCEQ, the PERFORMING PARTY has paid an amount equal to or greater than may assign the grant amount. The payments due from the TCEQ will assign payment directly to the financing companyPARTICIPATING DEALER that submitted the application. Supporting The Notice of Assignment section on the Request for Reimbursement (Form 1) must be properly completed and a Texas Application for Payee Identification Number (Form AP-152) must be completed and submitted with the Request for Reimbursement forms. Under this option, the PERFORMING PARTY must have incurred an obligation to pay Grant Equipment and/or goods and services costs. Sufficient supporting documentation must be submitted submitted, as outlined in the form instructions, to establish document that the goods or services were received, received and that the payment amount is owed to the financing company indicated entity designated to receive the payment from the State. Supporting documentation materials, as directed by the PERFORMING PARTYTCEQ in the instructions accompanying the forms, shall be attached to the report forms to clearly show that the cost was incurred and, except where the payment is assigned to another entity, paid. The TCEQ may consider assignments to entities other than the PARTICIPATING DEALER. 9.5.1 If an assignment is requested, the PERFORMING PARTY must complete the Assignment Request and Acceptance section on the Request for Reimbursement. 9.6 The 12.6 A final Request for Reimbursement Form, indicated by selecting indicating in the appropriate box that it is the final request box on the formrequest, shall be submitted to the TCEQ by no later than forty-five (45) days after the date listed in Article 4 of this Contract. 12.7 All Request for Reimbursement Deadlineforms shall contain sufficient identification of and information concerning the costs incurred or obligated under a lease or financing agreement and paid so as to enable the TCEQ to ascertain the eligibility of a particular cost and to enable subsequent audit thereof. Supporting documentation materials, as directed by the TCEQ in the instructions accompanying the forms, shall be attached to the report forms to clearly show that the cost was incurred and, except where the payment is assigned to another entity, paid. 12.8 Unless otherwise approved in writing by the TCEQ, all work on the Grant Equipment must be completed, with completed and the Grant Equipment fully operational, ready for operation and delivered in final form before final reimbursement will be mademade on an Activity. The invoices and payment documents provided by the PERFORMING PARTY to support the reimbursement request must document that all work is completed and the Grant Equipment is ready for operation. 9.7 The final Request for Reimbursement shall include a signed and executed Release of Claims, releasing all claims for payment of any funds due and payable 12.9 Unless otherwise accepted by the TCEQ, upon the TCEQ’s payment charges for the vehicle, engine, fuel system, and/or other components that result in a Natural Gas Vehicle, must be billed through the PARTICIPATING DEALER. Other work and components, such as the installation of the final Request for Reimbursement. 9.8 If the Request for Reimbursement does not satisfactorily demonstrate the accomplishment of the required tasksa special bed or body, or that costs are allowable, eligible, actual, may be billed and paid in fullseparately, TCEQ may reject the request, until the deficiencies have been corrected. Satisfactory accomplishment of a task is within the judgment of the TCEQ; however, such judgment must be reasonable. 9.9 The reimbursement of funds is contingent upon the PERFORMING PARTY's satisfactory adherence subject to the terms requirements of Section 12.8 of this ContractArticle. In any case, reimbursements will only be made on charges billed by and/or through the PARTICIPATING DEALER.

REQUEST FOR REIMBURSEMENT. 9.1 Except as provided for under Article 9.5 below, to To receive grant funds, all Grant Equipment costs must have been paid in full incurred by the PERFORMING PARTY with either cash-on-hand or financing, and all Grant Equipment must have been received prior to the Request for Reimbursement Deadlineclaiming reimbursement. 9.2 All Request for Reimbursement forms must contain sufficient identification of and information concerning the total Grant Equipment costs paid incurred or obligated under a lease or financing agreement. The TCEQ must be able to determine the eligibility of a particular cost during the initial review and any later audits. Supporting documentation materials must be attached to the Request for Reimbursement forms where indicated to clearly show that the cost was paidincurred or financed. 9.3 Unless otherwise approved by the TCEQ, all work on the Grant Equipment must be completed, with the Grant Equipment delivered in its final form and operational before reimbursement will be made on an Activity. The invoices and payment documents provided by the PERFORMING PARTY to support the reimbursement request must document that all work is complete and the Grant Equipment is operational. 9.4 Eligible expenses must have been incurred by the PERFORMING PARTY prior to the Request for Reimbursement Deadline. To receive reimbursement for eligible expenses, the PERFORMING PARTY shall complete and submit no more frequently than monthly, a completed TCEQ Request for Reimbursement formform as provided by the TCEQ. The requests and completed forms shall be emailed to XXXX-Xxxxxx@xxxx.xxxxx.xxx or mailed to: Texas Commission on Environmental Quality Air Grants Division MC-204, ATTN: Reimbursement P.O. Box 13087 Austin, TX 78711-3087 9.4 The PERFORMING PARTY shall notify the TCEQ, in its Request for Reimbursement, of any financial incentive received by the PERFORMING PARTY, such as tax credits or deductions, other grants, or any other public financial assistance, that will affect the eligibility of the grant equipment. 9.5 If the PERFORMING PARTY has paid eligible expenses that are equal to or greater than the grant amount with cash-cash on hand, the reimbursement may be paid directly to the PERFORMING PARTY. In the event the PERFORMING PARTY finances the Grant Equipment, TCEQ will may not pay the PERFORMING PARTY directly unless the PERFORMING PARTY has paid an amount equal to or greater than the grant amount. The TCEQ will may assign payment directly to the financing company. Supporting documentation must be submitted to establish that the goods or services were received, and that the payment amount is owed to the financing company indicated by the PERFORMING PARTY. 9.5.1 If an a payment assignment is requested, the PERFORMING PARTY must complete the Assignment Request and Acceptance section on the Request for Reimbursement. 9.6 The final Request for Reimbursement Form, indicated form must be received by selecting the final request box on the form, shall be submitted to the TCEQ by no later than the Request for Reimbursement Deadline. Unless otherwise approved in writing by TCEQ, all work as listed on the Grant Equipment must be completed, with the Grant Equipment fully operational, before final reimbursement will be madeSignature Page of this Contract. 9.7 The final Request for Reimbursement shall include a signed and executed Release of Claims, releasing all claims for payment of any funds due and payable by the TCEQ, upon the TCEQ’s payment of the final Request for Reimbursement. 9.8 If the Request for Reimbursement does not satisfactorily demonstrate the accomplishment of the required tasks, or that costs are allowable, eligible, actual, and paid in full, TCEQ may reject the request, until the deficiencies have been corrected. Satisfactory accomplishment of a task is within the judgment of the TCEQ; however, such judgment must be reasonable. 9.9 The reimbursement of funds is contingent upon the PERFORMING PARTY's satisfactory adherence to the terms of this Contract.

REQUEST FOR REIMBURSEMENT. 9.1 Except as provided for under Article 9.5 9.4 below, to receive grant funds, all Grant Equipment costs must have been paid in full by the PERFORMING PARTY with either cash-on-hand or financing, and all Grant Equipment must have been received prior to the Request for Reimbursement Deadline. 9.2 All Request for Reimbursement forms must contain sufficient identification of and information concerning the total costs paid or obligated under a financing agreement. The TCEQ must be able to determine the eligibility of a particular cost during the initial review and any later audits. Supporting documentation materials must be attached to the Request for Reimbursement forms where indicated to clearly show that the cost was paid. 9.3 The PERFORMING PARTY shall submit a completed TCEQ Request for Reimbursement form. The forms shall be emailed to XXXX-Xxxxxx@xxxx.xxxxx.xxx or mailed to: Texas Commission on Environmental Quality Air Grants Division MC-204, ATTN: Reimbursement P.O. Box 13087 Austin, TX 78711-3087 9.4 The PERFORMING PARTY shall notify the TCEQ, in its Request for Reimbursement, of any financial incentive received by the PERFORMING PARTY, such as tax credits or deductions, other grants, or any other public financial assistance, that will affect the eligibility of the grant equipment. 9.5 If the PERFORMING PARTY has paid eligible expenses that are equal to or greater than the grant amount with cash-on hand, the reimbursement may be paid directly to the PERFORMING PARTY. In the event the PERFORMING PARTY finances the Grant Equipment, TCEQ will not pay the PERFORMING PARTY directly unless the PERFORMING PARTY has paid an amount equal to or greater than the grant amount. The TCEQ will assign payment directly to the financing company. Supporting documentation must be submitted to establish that the goods or services were received, and that the payment amount is owed to the financing company indicated by the PERFORMING PARTY. 9.5.1 9.4.1 If an assignment is requested, the PERFORMING PARTY must complete the Assignment Request and Acceptance section on the Request for Reimbursement. 9.6 9.5 The final Request for Reimbursement Form, indicated by selecting the final request box on the form, shall be submitted to the TCEQ by the Request for Reimbursement Deadline. Unless otherwise approved in writing by TCEQ, all work on the Grant Equipment must be completed, with the Grant Equipment fully operational, before final reimbursement will be made. 9.7 9.6 The final Request for Reimbursement shall include a signed and executed Release of Claims, releasing all claims for payment of any funds due and payable by the TCEQ, upon the TCEQ’s payment of the final Request for Reimbursement. 9.8 9.7 If the Request for Reimbursement does not satisfactorily demonstrate the accomplishment of the required tasks, or that costs are allowable, eligible, actual, and paid in full, TCEQ may reject the request, until the deficiencies have been corrected. Satisfactory accomplishment of a task is within the judgment of the TCEQ; however, such judgment must be reasonable. 9.9 9.8 The reimbursement of funds is contingent upon the PERFORMING PARTY's satisfactory adherence to the terms of this Contract.

REQUEST FOR REIMBURSEMENT. 9.1 Except as provided for under Article 9.5 below, to receive grant funds, all Grant Equipment costs 12.1 Eligible expenses must have been paid in full incuned by the PERFORMING PARTY with either cash-on-hand or financing, and all Grant Equipment must have been received prior to the Request for Reimbursement Deadline. 9.2 All Request for Reimbursement forms must contain sufficient identification expiration of and information concerning the total costs paid or obligated under a financing agreementPeriod of Funds Availability. The TCEQ must be able to determine In order toreceivereimbursementforeligible expenses, the eligibility of a particular cost during the initial review and any later audits. Supporting documentation materials must be attached to the Request for Reimbursement forms where indicated to clearly show that the cost was paid. 9.3 The PERFORMING PARTY shall submit no more frequently than monthly, a completed TCEQ Request for Reimbursement formReimbursementform,to be made available to the PERFORMING PARTY by the TCEQ. The request and forms shall be emailed to XXXX-Xxxxxx@xxxx.xxxxx.xxx mailed or mailed delivered to: Texas Commission on Environmental Quality TERP, MC-204 Implementation Grants Section Air Grants Quality Division MC-204, ATTN: Reimbursement P.O. Box 13087 Box13087 Austin, TX 78711-3087 9.4 12.2 The Request for Reimbursement Form shall include allrequiredsupplementalformsand shall list, for each activity, the total expenses obligated under a financing agreement, the total activity expenses incurred to date, the baseline cost, and the incremental costs incurred to date. Thereportshall also list and explain any additional financial incentivereceivedby the PERFORMING PARTY shall notify that directly offsets the TCEQ, in its Request for Reimbursement, of any financial incentive received activity costs reported by the PERFORMING PARTY, such as including tax credits or deductions, other grants, or any other public financial assistancepublicfinancialassistance. • 12.3 Except as provided for under Article 12.5 below, that will affect the eligibility of the grant equipment. 9.5 If to be eligibleforreimbursementunder this Agreement, a cost must have been incurred and paid by the PERFORMING PARTY has paid eligible expenses that are equal prior to or greater than claimingreimbursementfrom TCEQ. A cost may not be considered incuned until the grant amount with cash-on hand, Grant Equipment and/or goods and services included under the reimbursement may be paid directly to cost have been received and accepted by the PERFORMING PARTY. In the event The cost must have been paid by the PERFORMING PARTY finances prior to claiming reimbursement. Contract No. 582-16-63861-0440 Page 8 12.4 The TCEQ willreimbursethe PERFORMING PARTY for no more than the amount specified for each Activity in the Scope of Work. This amount may be adjusted downward in accordance with the Grant EquipmentAgreement and statutory limits on reimbursement. 12.5 Subject to approval by the TCEQ, TCEQ will not pay the PERFORMING PARTY may assign the payments due from the TCEQ directly unless to the supplier, subcontractor,financingcompany, or other entity from which the goods or services were procured or financed by the PERFORMING PARTY. The Notice of Assignment section on the Request for Reimbursement (Form 1) must be properly completed and a Texas Application for Payee Identification Number (Form AP-152) must be completed and submitted with the Request for Reimbursement forms. Under this option, the PERFORMING PARTY has paid must have incurred an amount equal obligation to or greater than the grant amountpay Grant Equipment and/or goods and services costs. The TCEQ will assign payment directly to the financing company. Supporting Sufficient supporting documentation must be submitted submitted, as outlined in the form instructions, to establish document that the goods or services were received, and werereceivedand that the payment amount is owed to the financing company indicated entity designated toreceivethe payment from the state. Supporting documentation materials, as directed by the PERFORMING PARTYTCEQ in the instructions accompanying theforms,shall be attached to thereportformsto clearly show that the cost was incurred and, except where the payment is assigned to another entity, paid. 9.5.1 If an assignment is requested, the PERFORMING PARTY must complete the Assignment Request and Acceptance section on the Request for Reimbursement. 9.6 The 12.6 A final Request for Reimbursement Form, indicated by selecting indicating in the final request appropriate box on the form, that it is thefinalrequest,shall be submitted to the TCEQ by no later thanforty-five(45) days after the date listed in Article 4 of this Contract. 12.7 All Request for Reimbursement DeadlineReimbursementformsshall contain sufficient identification of and information concerning the costs incurred or obligated under a lease orfinancingagreement and paid so as to enable the TCEQ to ascertain the eligibility of a particular cost and to enable subsequent audit thereof. Supporting documentation materials, as directed by the TCEQ in the instructions accompanying the forms, shall be attached to thereportformsto clearly show that the cost was incurred and, except where the payment is assigned to another entity, paid. 12.8 Unless otherwise othenwise approved in writing by the TCEQ, all work on the Grant Equipment must be completed, with completed and the Grant Equipment fully operational, before final reimbursement will ready for operation and delivered in finalformbeforereimbursementwill be made. 9.7 made on an Activity. The final Request for Reimbursement shall include a signed invoices and executed Release of Claims, releasing all claims for payment of any funds due and payable documents provided by the TCEQ, upon PERFORMING PARTY to support thereimbursementrequestmust document that all work is completed and the TCEQ’s payment of the final Request for ReimbursementGrant Equipment isreadyforoperation. 9.8 If the Request for Reimbursement does not satisfactorily demonstrate the accomplishment of the required tasks, or that costs are allowable, eligible, actual, and paid in full, TCEQ may reject the request, until the deficiencies have been corrected. Satisfactory accomplishment of a task is within the judgment of the TCEQ; however, such judgment must be reasonable. 9.9 The reimbursement of funds is contingent upon the PERFORMING PARTY's satisfactory adherence to the terms of this Contract.