Common use of School Responsibilities Clause in Contracts

School Responsibilities. The headteacher and governors remain accountable/responsible for their budgets and any financial decisions made by the School • The Finance and Pay Policies are made available to SFS staff upon request • The headteacher is available during budget setting and monitoring visits. On the rare occasion where this not possible due to other school priorities (such as Ofsted or safeguarding etc) on the authorisation of the Headteacher, a designated member of school staff may step in • The majority of information required to set, and monitor budgets needs to be available prior visits e.g. staff salary information, pupil information including numbers and special educational needs • Budget setting and monitoring is based upon information provided by the School/Headteacher • It is the responsibility of the School to filter/print all emails SFS staff need prior to each visit • A generic finance mailbox can be set up on the school server for any finance related mail to be retrieved by SFS staff. • School staff are responsible for obtaining quotations for goods where relevant • School staff are required to be cheque signatories and authorisers for BACs payments • It is the responsibility of the School to carry out appropriate IR35/self-employment checks • Payroll reports must be checked and signed in full by the headteacher or designated signatory before processing by contract staff • Bank reconciliations, VAT returns and NatWest Onecard statements must be checked and signed by a designated school signatory as per KCC Financial Controls • Access to a reasonable working space/area is made available from 8:30am to 5:00pm, with due respect to the processing of confidential and sensitive data • SFS staff will not be expected to work outside of normal school office hours • SFS staff may be requested to report to governor meetings within the contract time. Please contact the Service Delivery Manager to make other arrangements if the governors meeting is outside 8:30am to 5:00pm • Governors must not contact SFS staff directly – questions/queries should come via the Headteacher • SFS staff will not be expected to answer the telephone, door or undertake school reception duties unless previously agreed • A minimum of 24 hours notification of change of visit day/time must be made (or a 2-hour charge will be levied) • SFS Contracts Officers should not be directly contacted outside of their visit to the School as they will be working in other schools. Please email xxxxxxxxxxxxxxxxxxxxxxxx@xxxxxxxxxxxxxxxxxx.xxx • For Bursarial services please provide SFS with a copy of the schools ratified Finance Policy and Pay Policy • SFS Contracts Officers may apply for an advertised position in any of the schools they work in, however they have signed an agreement which prevents them from working in more than one school that have current SFS contracts

School Responsibilities. The headteacher and governors remain accountable/responsible for their budgets and any financial decisions made by the School • The Finance and Pay Policies are made available to SFS staff upon request • The headteacher is available during budget setting and monitoring visits. On the rare occasion where this not possible due to other school priorities (such as Ofsted or safeguarding etc) on the authorisation of the Headteacher, a designated member of school staff may step in visits • The majority of information Information required to set, and monitor budgets needs to be available prior during visits e.g. staff salary information, pupil information including numbers and special educational needs • Budget setting and monitoring is based upon information provided by the School/Headteacher headteacher • It is the responsibility of the School to filter/print all emails SFS staff need prior to each visit • A generic finance mailbox can be set up on the school server for any finance related mail to be retrieved by SFS staff. • School staff are responsible for obtaining quotations for goods where relevant • School staff are required to be cheque signatories and authorisers for BACs payments • It is the responsibility of the School to carry out appropriate IR35/self-self- employment checks • Payroll reports must be checked and signed in full by the headteacher or designated signatory before processing by contract staff staff. • Bank reconciliations, VAT returns and NatWest Onecard Corporate Card statements must be checked and signed by a designated school signatory as per KCC Financial Controls • Access to a reasonable working space/area is made available from 8:30am to 5:00pm, with due respect to the processing of confidential and sensitive data data. • SFS staff will not be expected to work outside of normal school office hours • SFS staff may be requested to report to governor meetings within the contract time. Please contact the Service Delivery Manager to make other arrangements if the governors meeting is outside 8:30am to 5:00pm • Governors must not contact SFS staff directly – questions/queries should come via the Headteacher • SFS staff will not be expected to answer the telephone, door or undertake school reception duties unless previously agreed • A minimum of 24 hours notification of change of visit day/time must be made (or a 2-hour charge will be levied) • SFS Contracts Officers should not be directly contacted outside of their visit to the School as they will be working in other schools. schools Please email xxxxxxxxxxxxxxxxxxxxxxxx@xxxxxxxxxxxxxxxxxx.xxx • For Bursarial services please provide SFS with a copy of the schools ratified Finance Policy and Pay Policy • SFS Contracts Officers may apply for an advertised position in any of the schools they work in, however they have signed an agreement which prevents them from working in more than one school that have current SFS contractscontracts 8. COMPLIMENTS/COMPLAINTS PROCEDURE Initial Contact – SFS Service Delivery Managers Xxxxx.Xxxxx@xxxxxxxxxxxxxxxxxx.xxx In the event of a dispute contact SFS Head of Service, Xxx Xxxxxxxx: Schools Financial Services Room 2.54 Xxxxxxxx Xxxxx Xxxxxxxxx XX00 0XX 03000415 415

School Responsibilities. The headteacher and governors remain accountable/responsible for their budgets and any financial decisions made by the School • The Finance and Pay Policies are made available to SFS staff upon request • The headteacher is available during budget setting and monitoring visits. On the rare occasion where this not possible due to other school priorities (such as Ofsted or safeguarding etc) on the authorisation of the Headteacher, a designated member of school staff may step in visits • The majority of information Information required to set, set and monitor budgets needs to be available prior during visits e.g. staff salary information, pupil information including numbers and special educational needs • Budget setting and monitoring is based upon information provided by the School/Headteacher headteacher • It is the responsibility of the School to filter/print all emails SFS staff need prior to each visit • A generic finance mailbox can be set up on the school server for any finance related mail to be retrieved by SFS staff. • School staff are responsible for obtaining quotations for goods where relevant • School staff are required to be cheque signatories and authorisers for BACs payments • It is the responsibility of the School to carry out appropriate IR35/self-self- employment checks • Payroll reports must be checked and signed in full by the headteacher or designated signatory before processing by contract staff staff. • Bank reconciliations, VAT returns and NatWest Onecard Corporate Card statements must be checked and signed by a designated school signatory as per KCC Financial Controls • Access to a reasonable working space/area is made available from 8:30am to 5:00pm, with due respect to the processing of confidential and sensitive data • 5:00pm SFS staff will not be expected to work outside of normal school office hours • SFS staff may be requested to report to governor meetings within the contract time. Please contact the Service Delivery Manager to make other arrangements if the governors meeting is outside 8:30am to 5:00pm • Governors must not contact SFS staff directly – questions/queries should come via the Headteacher • SFS staff will not be expected to answer the telephone, door or undertake school reception duties unless previously agreed • A minimum of 24 hours notification of change of visit day/time must be made (or a 2-hour charge will be levied) • SFS Contracts Officers should not be directly contacted outside of their visit to the School as they will be working in other schools. schools Please email xxxxxxxxxxxxxxxxxxxxxxxx@xxxxxxxxxxxxxxxxxx.xxx • For Bursarial services please provide SFS with a copy of the schools ratified Finance Policy and Pay Policy • SFS Contracts Officers may apply for an advertised position in any of the schools they work in, however they have signed an agreement which prevents them from working in more than one school that have current SFS contracts

School Responsibilities. The headteacher and governors remain accountable/responsible for their budgets and any financial decisions made by the School • The Finance and Pay Policies are made available to SFS staff upon request • The headteacher is available during budget setting and monitoring visits. On the rare occasion where this not possible due to other school priorities Public register of data controllers All organisations (such as Ofsted or safeguarding etcincluding Academy schools) on the authorisation of the Headteacher, a designated member of school staff may step in • The majority of information required to set, and monitor budgets needs to be available prior visits e.g. staff salary information, pupil information including numbers and special educational needs • Budget setting and monitoring is based upon information provided by the School/Headteacher • It is the responsibility of the School to filter/print all emails SFS staff need prior to each visit • A generic finance mailbox can be set up on the school server for any finance related mail to be retrieved by SFS staff. • School staff are responsible for obtaining quotations for goods where relevant • School staff which process personal data are required to notify the Information Commissioner that they are doing so. Further information and advice on this can be cheque signatories found on the following website: xxxxx://xxx.xxx.xx/ The following link will enable online registration by following a step-by-xxxx xxxxx: xxxx://xxx.xxx.xxx.xx/for_organisations/data_protection/registration By correctly registering with the Information Commissioner the school can be sure it is complying with this aspect of its legal obligations under the Data Protection Act 1998 while at the same time, informing the public how it will process the personal data it collects. Privacy Notice Arrangements The school undertakes a responsibility to inform pupils and authorisers for BACs payments • It is their parents/guardians about their rights under the responsibility Data Protection Act. Schools will establish appropriate systems to ensure all parents/guardians are informed how their and their child’s personal data will be processed as outlined in the Privacy Notice. Parents and pupils should also be made aware of their right of access to their personal data and, in the case of secondary schools, of their rights to opt out of the School extended data sharing process with Services for Young People. A copy of the suggested text for the Privacy Notice which covers all of these issues has been provided to carry out appropriate IR35/self-employment checks • Payroll reports must schools. Copies of this document can be checked located in the Forms, Data and signed in full by Guidance area of the headteacher or designated signatory before processing by contract staff • Bank reconciliations, VAT returns and NatWest Onecard statements must be checked and signed by a designated school signatory as per KCC Financial Controls • Access Office Online system. A copy of the LA combined Services to a reasonable working space/area People Privacy Notice is made also available from 8:30am to 5:00pm, with due respect through the following link to the processing of confidential and sensitive data • SFS staff will not be expected Council website: xxxxx://xxx.xxxxxxxxx.xxx.xx/privacy-notice/read-more-about-how-we-use-your-data There is an expectation that the Privacy Notice has been distributed to work outside of normal school office hours • SFS staff may be requested to report to governor meetings within the contract time. Please contact the Service Delivery Manager to make other arrangements if the governors meeting is outside 8:30am to 5:00pm • Governors must not contact SFS staff directly – questions/queries should come via the Headteacher • SFS staff will not be expected to answer the telephone, door or undertake school reception duties unless previously agreed • A minimum of 24 hours notification of change of visit day/time must be made (or a 2-hour charge will be levied) • SFS Contracts Officers should not be directly contacted outside of their visit to the School as they will be working in other all parents / pupils by schools. Please email xxxxxxxxxxxxxxxxxxxxxxxx@xxxxxxxxxxxxxxxxxx.xxx • For Bursarial services please provide SFS with Schools may choose to issue their own version of the Privacy Notice so long as all relevant points are covered. If a copy of the schools ratified Finance Policy and Pay Policy • SFS Contracts Officers may apply for an advertised position in any Privacy Notice has not already been issued to all parents, this should be issued without delay. The school is required to issue the Privacy Notice to the parents of all new pupils as a matter of course. Where a pupil chooses to opt out of the schools they work inextended data sharing process with Services for Young People, however they have signed an agreement which prevents them from working the ‘Youth Support Services’ flag in more than one the termly census return must be updated as soon as possible. Reference must be made to the sharing of data with the Local Authority as part of this agreement. Data Exchange Datasets will always be exchanged securely using the DfE COLLECT or school that have current SFS contractsto school (s2s) secure data transfer sites. Any file uploaded to the s2s system should always be zipped and encrypted prior to upload. Ad-Hoc Data Analysis Where ad hoc reports and further support is requested, this would be dependent on resources available at the time and would usually require a minimum of 2 weeks’ notice. Annex B

School Responsibilities. The headteacher and governors remain accountable/responsible for their budgets and any financial decisions made by the School • The Finance and Pay Policies are made available to SFS staff upon request • The headteacher is available during budget setting and monitoring visits. On the rare occasion where this not possible due to other school priorities (such as Ofsted or safeguarding etc) on the authorisation of the Headteacher, a designated member of school staff may step in visits • The majority of information Information required to set, and monitor budgets needs to be available prior during visits e.g. staff salary information, pupil information including numbers and special educational needs • Budget setting and monitoring is based upon information provided by the School/Headteacher headteacher • It is the responsibility of the School to filter/print all emails SFS staff need prior to each visit • A generic finance mailbox can be set up on the school server for any finance related mail to be retrieved by SFS staff. • School staff are responsible for obtaining quotations for goods where relevant • School staff are required to be cheque signatories and authorisers for BACs payments • It is the responsibility of the School to carry out appropriate IR35/self-self- employment checks • Payroll reports must be checked and signed in full by the headteacher or designated signatory before processing by contract staff staff. • Bank reconciliations, VAT returns and NatWest Onecard Corporate Card statements must be checked and signed by a designated school signatory as per KCC Financial Controls • Access to a reasonable working space/area is made available from 8:30am to 5:00pm, with due respect to the processing of confidential and sensitive data data. • SFS staff will not be expected to work outside of normal school office hours • SFS staff may be requested to report to governor meetings within the contract time. Please contact the Service Delivery Manager to make other arrangements if the governors meeting is outside 8:30am to 5:00pm • Governors must not contact SFS staff directly – questions/queries should come via the Headteacher • SFS staff will not be expected to answer the telephone, door or undertake school reception duties unless previously agreed • A minimum of 24 hours notification of change of visit day/time must be made (or a 2-hour charge will be levied) • SFS Contracts Officers should not be directly contacted outside of their visit to the School as they will be working in other schools. schools Please email xxxxxxxxxxxxxxxxxxxxxxxx@xxxxxxxxxxxxxxxxxx.xxx • For Bursarial services please provide SFS with a copy of the schools ratified Finance Policy and Pay Policy • SFS Contracts Officers may apply for an advertised position in any of the schools they work in, however they have signed an agreement which prevents them from working in more than one school that have current SFS contractscontracts 8. COMPLIMENTS/COMPLAINTS PROCEDURE Initial Contact – SFS Service Delivery Managers Xxxxxxx.Xxxx@xxxxxxxxxxxxxxxxxx.xxx Xxxxx.Xxxxx@xxxxxxxxxxxxxxxxxx.xxx In the event of a dispute contact SFS Head of Service, Xxx Xxxxxxxx: Schools Financial Services Room 2.54 Xxxxxxxx Xxxxx Xxxxxxxxx XX00 0XX 03000415 415

School Responsibilities. The headteacher and governors remain accountable/responsible for their budgets and any financial decisions made by the School • The Finance and Pay Policies are made available to SFS staff upon request • The headteacher is available during budget setting and monitoring visits. On the rare occasion where this not possible due to other school priorities (such as Ofsted or safeguarding etc) on the authorisation of the Headteacher, a designated member of school staff may step in visits • The majority of information Information required to set, set and monitor budgets needs to be available prior during visits e.g. staff salary information, pupil information including numbers and special educational needs • Budget setting and monitoring is based upon information provided by the School/Headteacher headteacher • It is the responsibility of the School to filter/print all emails SFS staff need prior to each visit • A generic finance mailbox can be set up on the school server for any finance related mail to be retrieved by SFS staff. • School staff are responsible for obtaining quotations for goods where relevant • School staff are required to be cheque signatories and signatories/authorisers for BACs payments • It is the responsibility of the School to carry out appropriate IR35/self-self- employment checks • Payroll reports must be checked and signed in full by the headteacher or designated signatory before processing by contract staff • Bank reconciliations, VAT returns and NatWest Onecard Corporate Card statements must be checked and signed by a designated school signatory as per KCC Financial Controls • Access to a reasonable working space/area is made available from 8:30am to 5:00pm, with due respect to the processing of confidential and sensitive data 5:00pm • SFS staff will not be expected to work outside of normal school office hours • SFS staff may be requested to report to governor meetings within the contract time. • Please contact the Service Delivery Manager to make other arrangements if the governors meeting is outside 8:30am to 5:00pm • Governors must not contact SFS staff directly – questions/queries should come via the Headteacher • SFS staff will not be expected to answer the telephone, door or undertake school reception duties unless previously agreed • A minimum of 24 hours notification of change of visit day/time must be made (or a 2-2 hour charge will be levied) • SFS staff will not be expected to answer the telephone, door or undertake school reception duties • SFS Contracts Officers should not be directly contacted outside of their visit to the School as they will be working in other schools. Please If you need to get a message to them or are in need of financial advice please email xxxxxxxxxxxxxxxxxxxxxxxx@xxxxxxxxxxxxxxxxxx.xxx • For Bursarial services please provide SFS with a copy of the schools ratified Finance Policy xxxxxxxxxxxxxxxxxxxxxxxx@xxxx.xxx.xx and Pay Policy we will contact them on your behalf • SFS Contracts Officers may apply for an advertised position in any of the schools they work in, however they have signed an agreement which prevents them from working in more than one school that have current SFS contracts

School Responsibilities. “The headteacher School must have certain teachers and governors remain accountable/responsible for their budgets and any financial decisions made by equipment to run this course. If the School • loses access to these resources, it will provide students with alternative opportunities to complete the course and the related qualification. The Finance School retains the right to cancel the course if it is unable to meet requirements.” If a student enrols late into a Vocational Education and Pay Policies are made available Training course, that student may not complete all competencies to SFS staff upon request • The headteacher enable them to attain the full Qualification. If this is the case, the student will receive a Statement of Attainment outlining the competencies they have completed. Student Responsibilities I acknowledge that I have been provided with a VET Student Handbook and VET Induction session, which contains information on the topics listed below. I acknowledge that I have read the handbook and was present at the induction session. I understand that I can access further information on these topics should I wish to do so from my VET Teacher/s or the RTO Manager. I also understand that this information is available during budget setting any time on request and monitoring visits. On the rare occasion where this not possible due to other school priorities (such as Ofsted or safeguarding etc) on the authorisation of the Headteacher, a designated member of school staff may step in • The majority of information required to set, and monitor budgets needs to be available prior visits e.g. staff salary information, pupil information including numbers and special educational needs • Budget setting and monitoring is based upon information provided by the School/Headteacher • It is the responsibility of the School to filter/print all emails SFS staff need prior to each visit • A generic finance mailbox can be set up on the school server for any finance related mail to be retrieved by SFS staffwebsite. • School staff are responsible for obtaining quotations for goods where relevant • School staff are required to be cheque signatories and authorisers for BACs payments • It is Topics covered in the responsibility VET section of the School website (xxxxx://xxxxxxxxxxx.xx.xxx.xx/)  Enrolment and Admission  Course information, including content and vocational outcomes (refer to carry out appropriate IR35individual subject pages)  Fees and charges (VET brochure/self-employment checks • Payroll reports must be checked VET offerings) VETiS Funding/Costs  Access and signed in full by the headteacher or designated signatory before processing by contract staff • Bank reconciliations, VAT returns and NatWest Onecard statements must be checked and signed by a designated school signatory as per KCC Financial Controls • Equity  Access to records “Educational Standards”  Expectations  USI requirements Topics covered in the Induction session  Complaints and Appeals Procedure  Competency based assessment  Recognition of Prior Learning (RPL)  AQF qualifications  Provision for language, literacy and numeracy support  Student support and guidance services  Flexible learning and assessment procedures  Workplace Health and Safety  Behaviour Management policy and attendance I (Insert Student’s Name), a reasonable working space/area is made available from 8:30am to 5:00pm, with due respect student at Xxxxxxxx State High School hereby consent to the processing school providing relevant information about me to the Queensland Curriculum & Assessment Authority (QCAA) to record my results in the calculation of confidential my QCE. Information will also be recorded by Xxxxxxxx State High School in a Student Management System they will use to issue the relevant certification. I understand that I have an obligation to provide Xxxxxxxx State High School with a valid USI during the enrolment process or risk being withdrawn from the VET course. I also understand that subject charges vary according to individual Certificate requirements as outlined in operational cost form and sensitive data • SFS staff will not be expected in the Senior Curriculum Handbook (xxx.xxxxxxxxxxx.xx.xxx.xx). I also agree to the school showing copies of any of my VET completed assessment tasks to the QCAA on request. I understand that student work outside is required in order to satisfy the QCAA that all assessment is of normal school office hours • SFS staff may be requested to report to governor meetings within the contract timecorrect, industry standard. Please contact the Service Delivery Manager to make other arrangements if the governors meeting is outside 8:30am to 5:00pm • Governors must not contact SFS staff directly – questions/queries should come via the Headteacher • SFS staff will not be expected to answer the telephone, door or undertake school reception duties unless previously agreed • A minimum of 24 hours notification of change of visit day/time must be made (or a 2-hour charge This acknowledgement form will be levied) • SFS Contracts Officers should not be directly contacted outside valid for the full delivery period of their visit to the School as they will be working in other schools. Please email xxxxxxxxxxxxxxxxxxxxxxxx@xxxxxxxxxxxxxxxxxx.xxx • For Bursarial services please provide SFS with a copy of the schools ratified Finance Policy and Pay Policy • SFS Contracts Officers may apply for an advertised position in any of the schools they work incertificated vocational course spanning Years 10, however they have signed an agreement which prevents them from working in more than one school that have current SFS contracts11 and/or 12.