Common use of School Responsibilities Clause in Contracts

School Responsibilities. The headteacher and governors remain accountable/responsible for their budgets and any financial decisions made by the School • The Finance and Pay Policies are made available to SFS staff • The headteacher is available during budget setting and monitoring visits • Information required to set and monitor budgets needs to be available during visits e.g. staff salary information, pupil information including numbers and special educational needs • Budget setting and monitoring is based upon information provided by the School/headteacher • It is the responsibility of the School to filter/print all emails SFS staff need prior to each visit • School staff are responsible for obtaining quotations for goods where relevant • School staff are required to be cheque signatories/authorisers for BACs payments • It is the responsibility of the School to carry out appropriate IR35/self- employment checks • Payroll reports must be checked and signed in full by the headteacher or designated signatory • Bank reconciliations, VAT returns and Corporate Card statements must be checked and signed by a designated school signatory as per KCC Financial Controls • Access to a reasonable working space/area is made available from 8:30am to 5:00pm • SFS staff will not be expected to work outside of normal school office hours • SFS staff may be requested to report to governor meetings within the contract time. • Please contact the Service Delivery Manager to make other arrangements if the governors meeting is outside 8:30am to 5:00pm • A minimum of 24 hours notification of change of visit day/time must be made (or a 2 hour charge will be levied) • SFS staff will not be expected to answer the telephone, door or undertake school reception duties • SFS Contracts Officers should not be directly contacted outside of their visit to the School as they will be working in other schools. If you need to get a message to them or are in need of financial advice please email xxxxxxxxxxxxxxxxxxxxxxxx@xxxx.xxx.xx and we will contact them on your behalf • SFS Contracts Officers may apply for an advertised position in any of the schools they work in, however they have signed an agreement which prevents them from working in more than one school that have current SFS contracts

School Responsibilities. The headteacher and governors remain accountable/responsible for their budgets and any financial decisions made by the School • The Finance and Pay Policies are made available to SFS staff • The headteacher is available during budget setting and monitoring visits • Information required to set and monitor budgets needs to be available during visits e.g. staff salary information, pupil information Public register of data controllers All organisations (including numbers and special educational needs • Budget setting and monitoring is based upon information provided by the School/headteacher • It is the responsibility of the School to filter/print all emails SFS staff need prior to each visit • School staff are responsible for obtaining quotations for goods where relevant • School staff Academy schools) which process personal data are required to notify the Information Commissioner that they are doing so. Further information and advice on this can be cheque signatoriesfound on the following website: xxxxx://xxx.xxx.xx/ The following link will enable online registration by following a step-by-xxxx xxxxx: By correctly registering with the Information Commissioner the school can be sure it is complying with this aspect of its legal obligations under the Data Protection Act 1998 while at the same time, informing the public how it will process the personal data it collects. Privacy Notice Arrangements The school undertakes a responsibility to inform pupils and their parents/authorisers for BACs payments • It is guardians about their rights under the responsibility Data Protection Act. Schools will establish appropriate systems to ensure all parents/guardians are informed how their and their child’s personal data will be processed as outlined in the Privacy Notice. Parents and pupils should also be made aware of their right of access to their personal data and, in the case of secondary schools, of their rights to opt out of the School extended data sharing process with Services for Young People. A copy of the suggested text for the Privacy Notice which covers all of these issues has been provided to carry schools. Copies of this document can be located in the Forms, Data and Guidance area of the Office Online system. A copy of the LA combined Services to People Privacy Notice is also available through the following link to the Council website: There is an expectation that the Privacy Notice has been distributed to all parents / pupils by schools. Schools may choose to issue their own version of the Privacy Notice so long as all relevant points are covered. If a copy of the Privacy Notice has not already been issued to all parents, this should be issued without delay. The school is required to issue the Privacy Notice to the parents of all new pupils as a matter of course. Where a pupil chooses to opt out appropriate IR35/self- employment checks • Payroll reports of the extended data sharing process with Services for Young People, the ‘Youth Support Services’ flag in the termly census return must be checked and signed in full by the headteacher or designated signatory • Bank reconciliations, VAT returns and Corporate Card statements must be checked and signed by a designated school signatory updated as per KCC Financial Controls • Access to a reasonable working space/area is made available from 8:30am to 5:00pm • SFS staff will not be expected to work outside of normal school office hours • SFS staff may be requested to report to governor meetings within the contract timesoon as possible. • Please contact the Service Delivery Manager to make other arrangements if the governors meeting is outside 8:30am to 5:00pm • A minimum of 24 hours notification of change of visit day/time Reference must be made (or a 2 hour charge will be levied) • SFS staff will not be expected to answer the telephone, door or undertake school reception duties • SFS Contracts Officers should not be directly contacted outside of their visit to the School sharing of data with the Local Authority as they part of this agreement. Data Exchange Datasets will always be working in other schoolsexchanged securely using the DfE COLLECT or school to school (s2s) secure data transfer sites. If you need Any file uploaded to get the s2s system should always be zipped and encrypted prior to upload. Ad-Hoc Data Analysis Where ad hoc reports and further support is requested, this would be dependent on resources available at the time and would usually require a message to them or are in need minimum of financial advice please email xxxxxxxxxxxxxxxxxxxxxxxx@xxxx.xxx.xx and we will contact them on your behalf • SFS Contracts Officers may apply for an advertised position in any of the schools they work in, however they have signed an agreement which prevents them from working in more than one school that have current SFS contracts2 weeks’ notice.

School Responsibilities. The headteacher and governors remain accountable/responsible for their budgets and any financial decisions made by the School • The Finance and Pay Policies are made available to SFS staff upon request • The headteacher is available during budget setting and monitoring visits visits. On the rare occasion where this not possible due to other school priorities (such as Ofsted or safeguarding etc) on the authorisation of the Headteacher, a designated member of school staff may step in • Information The majority of information required to set set, and monitor budgets needs to be available during prior visits e.g. staff salary information, pupil information including numbers and special educational needs • Budget setting and monitoring is based upon information provided by the School/headteacher Headteacher • It is the responsibility of the School to filter/print all emails SFS staff need prior to each visit • A generic finance mailbox can be set up on the school server for any finance related mail to be retrieved by SFS staff. • School staff are responsible for obtaining quotations for goods where relevant • School staff are required to be cheque signatories/signatories and authorisers for BACs payments • It is the responsibility of the School to carry out appropriate IR35/self- self-employment checks • Payroll reports must be checked and signed in full by the headteacher or designated signatory before processing by contract staff • Bank reconciliations, VAT returns and Corporate Card NatWest Onecard statements must be checked and signed by a designated school signatory as per KCC Financial Controls • Access to a reasonable working space/area is made available from 8:30am to 5:00pm 5:00pm, with due respect to the processing of confidential and sensitive data • SFS staff will not be expected to work outside of normal school office hours • SFS staff may be requested to report to governor meetings within the contract time. • Please contact the Service Delivery Manager to make other arrangements if the governors meeting is outside 8:30am to 5:00pm • Governors must not contact SFS staff directly – questions/queries should come via the Headteacher • SFS staff will not be expected to answer the telephone, door or undertake school reception duties unless previously agreed • A minimum of 24 hours notification of change of visit day/time must be made (or a 2 2-hour charge will be levied) • SFS staff will not be expected to answer the telephone, door or undertake school reception duties • SFS Contracts Officers should not be directly contacted outside of their visit to the School as they will be working in other schools. If you need to get Please email xxxxxxxxxxxxxxxxxxxxxxxx@xxxxxxxxxxxxxxxxxx.xxx • For Bursarial services please provide SFS with a message to them or are in need copy of financial advice please email xxxxxxxxxxxxxxxxxxxxxxxx@xxxx.xxx.xx the schools ratified Finance Policy and we will contact them on your behalf Pay Policy • SFS Contracts Officers may apply for an advertised position in any of the schools they work in, however they have signed an agreement which prevents them from working in more than one school that have current SFS contracts

School Responsibilities. The headteacher and governors remain accountable/responsible for their budgets and any financial decisions made by the School • The Finance and Pay Policies are made available to SFS staff • The headteacher is available during budget setting and monitoring visits • Information required to set and monitor budgets needs to be available during visits e.g. staff salary information, pupil information including numbers and special educational needs • Budget setting and monitoring is based upon information provided by the School/headteacher • It is the responsibility of the School to filter/print all emails SFS staff need prior to each visit • School staff are responsible for obtaining quotations for goods where relevant • School staff are required to be cheque signatories/signatories and authorisers for BACs payments • It is the responsibility of the School to carry out appropriate IR35/self- employment checks • Payroll reports must be checked and signed in full by the headteacher or designated signatory before processing by contract staff. • Bank reconciliations, VAT returns and Corporate Card statements must be checked and signed by a designated school signatory as per KCC Financial Controls • Access to a reasonable working space/area is made available from 8:30am to 5:00pm • SFS staff will not be expected to work outside of normal school office hours • SFS staff may be requested to report to governor meetings within the contract time. • Please contact the Service Delivery Manager to make other arrangements if the governors meeting is outside 8:30am to 5:00pm • SFS staff will not be expected to answer the telephone, door or undertake school reception duties • A minimum of 24 hours notification of change of visit day/time must be made (or a 2 2-hour charge will be levied) • SFS staff will not be expected to answer the telephone, door or undertake school reception duties • SFS Contracts Officers should not be directly contacted outside of their visit to the School as they will be working in other schools. If you need to get a message to them or are in need of financial advice please schools Please email xxxxxxxxxxxxxxxxxxxxxxxx@xxxx.xxx.xx and we will contact them on your behalf xxxxxxxxxxxxxxxxxxxxxxxx@xxxxxxxxxxxxxxxxxx.xxx • SFS Contracts Officers may apply for an advertised position in any of the schools they work in, however they have signed an agreement which prevents them from working in more than one school that have current SFS contracts

School Responsibilities. The headteacher and governors remain accountable/responsible for their budgets and any financial decisions made by the School • The Finance and Pay Policies are made available to SFS staff • The headteacher is available during budget setting and monitoring visits • Information required to set set, and monitor budgets needs to be available during visits e.g. staff salary information, pupil information including numbers and special educational needs • Budget setting and monitoring is based upon information provided by the School/headteacher • It is the responsibility of the School to filter/print all emails SFS staff need prior to each visit • School staff are responsible for obtaining quotations for goods where relevant • School staff are required to be cheque signatories/signatories and authorisers for BACs payments • It is the responsibility of the School to carry out appropriate IR35/self- employment checks • Payroll reports must be checked and signed in full by the headteacher or designated signatory before processing by contract staff. • Bank reconciliations, VAT returns and Corporate Card statements must be checked and signed by a designated school signatory as per KCC Financial Controls • Access to a reasonable working space/area is made available from 8:30am to 5:00pm 5:00pm, with due respect to the processing of confidential and sensitive data. • SFS staff will not be expected to work outside of normal school office hours • SFS staff may be requested to report to governor meetings within the contract time. • Please contact the Service Delivery Manager to make other arrangements if the governors meeting is outside 8:30am to 5:00pm • SFS staff will not be expected to answer the telephone, door or undertake school reception duties unless previously agreed • A minimum of 24 hours notification of change of visit day/time must be made (or a 2 2-hour charge will be levied) • SFS staff will not be expected to answer the telephone, door or undertake school reception duties • SFS Contracts Officers should not be directly contacted outside of their visit to the School as they will be working in other schools. If you need to get a message to them or are in need of financial advice please schools Please email xxxxxxxxxxxxxxxxxxxxxxxx@xxxx.xxx.xx and we will contact them on your behalf xxxxxxxxxxxxxxxxxxxxxxxx@xxxxxxxxxxxxxxxxxx.xxx • SFS Contracts Officers may apply for an advertised position in any of the schools they work in, however they have signed an agreement which prevents them from working in more than one school that have current SFS contractscontracts 8. COMPLIMENTS/COMPLAINTS PROCEDURE Initial Contact – SFS Service Delivery Managers Xxxxxxx.Xxxx@xxxxxxxxxxxxxxxxxx.xxx In the event of a dispute contact SFS Head of Service, Xxx Xxxxxxxx: Schools Financial Services Room 2.54 Xxxxxxxx Xxxxx Xxxxxxxxx XX00 0XX 03000415 415

School Responsibilities. The headteacher and governors remain accountable/responsible for their budgets and any financial decisions made by the School • The Finance and Pay Policies are made available to SFS staff • The headteacher is available during budget setting and monitoring visits • Information required to set set, and monitor budgets needs to be available during visits e.g. staff salary information, pupil information including numbers and special educational needs • Budget setting and monitoring is based upon information provided by the School/headteacher • It is the responsibility of the School to filter/print all emails SFS staff need prior to each visit • School staff are responsible for obtaining quotations for goods where relevant • School staff are required to be cheque signatories/signatories and authorisers for BACs payments • It is the responsibility of the School to carry out appropriate IR35/self- employment checks • Payroll reports must be checked and signed in full by the headteacher or designated signatory before processing by contract staff. • Bank reconciliations, VAT returns and Corporate Card statements must be checked and signed by a designated school signatory as per KCC Financial Controls • Access to a reasonable working space/area is made available from 8:30am to 5:00pm 5:00pm, with due respect to the processing of confidential and sensitive data. • SFS staff will not be expected to work outside of normal school office hours • SFS staff may be requested to report to governor meetings within the contract time. • Please contact the Service Delivery Manager to make other arrangements if the governors meeting is outside 8:30am to 5:00pm • SFS staff will not be expected to answer the telephone, door or undertake school reception duties unless previously agreed • A minimum of 24 hours notification of change of visit day/time must be made (or a 2 2-hour charge will be levied) • SFS staff will not be expected to answer the telephone, door or undertake school reception duties • SFS Contracts Officers should not be directly contacted outside of their visit to the School as they will be working in other schools. If you need to get a message to them or are in need of financial advice please schools Please email xxxxxxxxxxxxxxxxxxxxxxxx@xxxx.xxx.xx and we will contact them on your behalf xxxxxxxxxxxxxxxxxxxxxxxx@xxxxxxxxxxxxxxxxxx.xxx • SFS Contracts Officers may apply for an advertised position in any of the schools they work in, however they have signed an agreement which prevents them from working in more than one school that have current SFS contractscontracts Initial Contact – SFS Service Delivery Managers In the event of a dispute contact SFS Head of Service, Xxx Xxxxxxxx: Schools Financial Services Room 2.54 Xxxxxxxx Xxxxx Xxxxxxxxx XX00 0XX 03000415 415