Setting Up a COMMBUYS Account. COMMBUYS is the Commonwealth’s electronic Market Center supporting online commerce between government purchasers and businesses. If you do not have one already, contact the COMMBUYS Help Desk to set up a COMMBUYS buyer account for your organization: (000)-000-0000 or XXXxxxxxxxx@xxxx.xxx. When contacting a vendor on statewide contract, always reference PSE01 to receive contract pricing.
Setting Up a COMMBUYS Account. COMMBUYS is the Commonwealth’s electronic Market Center supporting online commerce between government purchasers and businesses. If you do not have one already, contact the COMMBUYS Help Desk to set up a COMMBUYS buyer account for your organization: (000)-000-0000 or XXXXXXXX@xxxxx.xx.xx. When contacting a vendor on statewide contract, always reference FAC104 to receive contract pricing. Quick Search in COMMBUYS Log into COMMBUYS and use the Search box on the COMMBUYS header bar to locate items described on the MBPO or within the vendor catalog line items. Select Contract/Blanket or Catalog from the drop-down menu. How to Purchase from the Contract Process for Ordering For orders up to $10,000 Eligible Entities may purchase directly from the Contractor of their choice without requesting multiple quotes. Although not required for orders under $10,000 OSD strongly encourages Eligible Entities to request pricing and service information from multiple contractors to obtain the best value. For orders over $10,000 Eligible Entities are required to solicit multiple quotes from Contractors of their choice prior to issuing an order. For existing play structures where replacement parts must be the same manufacturer, users are not required to solicit quotes if only one Contractor offers that manufacturer. • Solicit quotes and select and purchase quoted item in COMMBUYS This COMMBUYS functionality provides a mechanism to easily obtain quotes, as specified by the Contract. The buyer would create a Release Requisition, and then convert it to a Bid. After approval by the buyer approving officer, the bid is then sent to selected vendors to request quotes. For a description of how to complete this purchase in COMMBUYS, visit the Job Aids for Buyers webpage, and select: ➢ The COMMBUYS Purchase Orders section and choose the How to Create a Solicitation Enabled Bid Using a Release Requisition job aid or one of the quick reference guides. • Directly purchase a non-fixed price item ($0-line item) through COMMBUYS Once a service and price are determined, the ordering process is as follows: • Initiate a new requisition • Search for the category (Use FAC104) in the description • Select the Contractor you will be placing an order with • Select the appropriate catalog line • Enter “1” in the Quantity field and the total price in the Unit Cost field • Attach the Contractor quote and/or a detailed order summary • Submit for approval • For a description of how to complete this purchase ...
Setting Up a COMMBUYS Account. COMMBUYS is the Commonwealth’s electronic Market Center supporting online commerce between government purchasers and businesses. If you do not have one already, contact the COMMBUYS Help Desk to set up a COMMBUYS buyer account for your organization: (000)-000-0000 or XXXxxxxxxxx@xxxx.xxx. Per 801 CMR 21.00, Executive Branch Departments must use established statewide contracts for the purchase of commodities and services. Specifically, Executive Departments are required to use OSD’s statewide contracts, including designated statewide contracts, if available, for their specific commodity and service needs. Exceptions will only be permitted with prior written approval from the Assistant Secretary for Operational Services, or designee. When contacting a vendor on statewide contract, always reference OFF51 to receive contract pricing.
