Common use of Shared Leave Administration Clause in Contracts

Shared Leave Administration. A. The receiving employee shall be paid their regular rate of pay; therefore, one (1) hour of shared leave may cover more or less than one (1) hour of the recipient’s salary. The calculation of the recipient’s leave value shall be in accordance with Office of Financial Management policies, regulations and procedures. The dollar value of the leave is converted from the donor to the recipient. The leave received will be coded as shared leave and be maintained separately from all other leave balances. B. Any shared leave that is no longer needed or will not be needed at a future time in connection with the original injury or illness or for any other qualifying condition by the recipient, as determined by the Agency Head or designee shall be returned to the donor(s). C. Unused leave in connection with an illness or injury may not be returned until one of the following occurs: 1. The Employer obtains a statement from the receiving employee’s doctor verifying the illness or injury is resolved; or 2. The employee is released to full-time employment; has not received additional medical treatment for their current condition or any other qualifying condition for at least six (6) months; and the employee’s doctor has declined, in writing, the employee’s request for a statement indicating the employee’s condition has been resolved. D. The shared leave remaining will be divided among the donors on a prorated basis based on the original donated value and returned at its original donor value and reinstated to each donor’s appropriate leave balance. The return shall be prorated back based on the donor’s original donation. E. If an employee later has a need to use shared leave due to the same condition listed in their previously approved request, the Agency Head or designee must approve a new shared leave request for the employee. F. All donated leave must be given voluntarily. No employee shall be coerced, threatened, intimidated, or financially induced into donating leave for purposes of this program. G. Agencies shall maintain records which contain sufficient information to provide for legislative review. H. An employee who uses leave that is transferred under this Section will not be required to repay the value of the leave they used. I. See the leave depletion provision in Subsection 13.2 C.‌ J. Donated leave may be transferred from employees within the same agency, or with the approval of the heads or designees of both of the state agencies, higher education institutions, or school districts/education service districts, to an employee of another state agency, higher education institution, or school district/educational district.‌

Shared Leave Administration. A. The receiving employee shall be paid their regular rate of pay; therefore, one (1) hour of shared leave may cover more or less than one (1) hour of the recipient’s salary. The calculation of the recipient’s leave value shall be in accordance with Office of Financial Management policies, regulations and procedures. The dollar value of the leave is converted from the donor to the recipient. The leave received will be coded as shared leave and be maintained separately from all other leave balances. B. Any shared leave that is no longer needed or will not be needed at a future time in connection with the original injury or illness or for any other qualifying condition by the recipient, as determined by the Agency Head or designee shall be returned to the donor(s). C. Unused leave in connection with an illness or injury may not be returned until one of the following occurs: 1. The Employer obtains a statement from the receiving employee’s doctor verifying the illness or injury is resolved; or 2. The employee is released to full-time employment; has not received additional medical treatment for their current condition or any other qualifying condition for at least six (6) months; and the employee’s doctor has declined, in writing, the employee’s request for a statement indicating the employee’s condition has been resolved. D. The shared leave remaining will be divided among the donors on a prorated basis based on the original donated value and returned at its original donor value and reinstated to each donor’s appropriate leave balance. The return shall be prorated back based on the donor’s original donation. E. If an employee later has a need to use shared leave due to the same condition listed in their previously approved request, the Agency Head or designee must approve a new shared leave request for the employee. F. All donated leave must be given voluntarily. No employee shall be coerced, threatened, intimidated, or financially induced into donating leave for purposes of this program. G. Agencies shall maintain records which contain sufficient information to provide for legislative review. H. An employee who uses leave that is transferred under this Section will not be required to repay the value of the leave they used. I. See All forms of paid leave available for use by the recipient must be used prior to using shared leave depletion provision in when qualified under Subsection 13.2 C.‌A. 1. All forms of paid leave, except sick leave, available for use by the recipient must be used prior to using shared leave when qualified under Subsections 13.2 A.2, 13.2 A.3, or 13.2 A.4. For shared leave qualified under Subsection 13.2 A.5 or 13.2 A.6 the employee is not required to deplete all of their annual leave and sick leave and can maintain up to forty (40) hours of annual leave and forty (40) hours of sick leave. J. Donated leave may be transferred from employees within the same agency, or with the approval of the heads or designees of both of the state agencies, higher education institutions, or school districts/education service districts, to an employee of another state agency, higher education institution, or school district/educational district.‌district.

Shared Leave Administration. A. The receiving employee shall be paid their his or her regular rate of pay; therefore, one (1) hour of shared leave may cover more or less than one one (1) hour of the recipient’s salary. The calculation of the recipient’s leave value shall be in accordance with Office of Financial Management policies, regulations and procedures. The dollar value of the leave is converted from the donor to the recipient. The leave received will be coded as shared leave and be maintained separately from all other leave balances. B. Any shared leave that is no longer needed or will not be needed at a future time in connection with the original injury or illness or for any other qualifying condition used by the recipient, recipient during each incident/occurrence as determined by the Agency Head or designee agency director shall be returned to the donor(s). C. Unused . Before returning unused leave in connection with an illness or injury may not be returned until one of injury, the following occurs: 1. The Employer obtains will obtain a statement from the receiving employee’s doctor verifying the illness or injury is resolved; or 2. The employee is released to full-time employment; has not received additional medical treatment for their current condition or any other qualifying condition for at least six (6) months; and the employee’s doctor has declined, in writing, the employee’s request for a statement indicating the employee’s condition has been resolved. D. The shared leave remaining will be divided among the donors on a prorated basis based on the original donated value and returned at its original donor value and reinstated to each donor’s appropriate leave balance. The return shall be prorated back based on the donor’s original donation. E. If an employee later has a need to use shared leave due to the same condition listed in their previously approved request, the Agency Head or designee must approve a new shared leave request for the employee. F. C. All donated leave must be given voluntarily. No employee shall be coerced, threatened, intimidated, or financially induced into donating leave for purposes of this program. G. D. Agencies shall maintain records which contain sufficient information to provide for legislative review. H. E. An employee who uses leave that is transferred under this Section will not be required to repay the value of the leave they that he or she used. I. See F. All forms of paid leave available for use by the recipient must be used prior to using shared leave depletion provision in when qualified under Subsection 13.2 C.‌A.1. All forms of paid leave, except sick leave, available for use by the recipient must be used prior to using shared leave when qualified under Subsections 13.2 A.2, 13.2 A.3, or 13.2 A.4. J. G. Donated leave may be transferred from employees within the same agency, or with the approval of the heads or designees of both of the state agencies, higher education institutions, or school districts/education service districts, to an employee of another state agency, higher education institution, or school district/educational district.‌district.

Shared Leave Administration. A. The receiving employee shall be paid their regular rate of pay; therefore, one (1) hour of shared leave may cover more or less than one (1) hour of the recipient’s salary. The calculation of the recipient’s leave value shall be in accordance with Office of Financial Management policies, regulations and procedures. The dollar value of the leave is converted from the donor to the recipient. The leave received will be coded as shared leave and be maintained separately from all other leave balances.balances.‌ B. Any shared leave that is no longer needed or will not be needed at a future time in connection with the original injury or illness or for any other qualifying condition by the recipient, as determined by the Agency Head or designee shall be returned to the donor(s).donor(s).‌ C. Unused leave in connection with an illness or injury may not be returned until one of the following occurs: 1. The Employer obtains a statement from the receiving employee’s doctor verifying the illness or injury is resolved; or 2. The employee is released to full-time employment; has not received additional medical treatment for their current condition or any other qualifying condition for at least six (6) months; and the employee’s employee’s‌ doctor has declined, in writing, the employee’s request for a statement indicating the employee’s condition has been resolved. D. The shared leave remaining will be divided among the donors on a prorated basis based on the original donated value and returned at its original donor value and reinstated to each donor’s appropriate leave balance. The return shall be prorated back based on the donor’s original donation. E. If an employee later has a need to use shared leave due to the same condition listed in their previously approved request, the Agency Head or designee must approve a new shared leave request for the employee. F. All donated leave must be given voluntarily. No employee shall be coerced, threatened, intimidated, or financially induced into donating leave for purposes of this program. G. Agencies shall maintain records which contain sufficient information to provide for legislative review. H. An employee who uses leave that is transferred under this Section will not be required to repay the value of the leave they used. I. See the leave depletion provision in Subsection 13.2 C.‌X. J. X. Donated leave may be transferred from employees within the same agency, or with the approval of the heads or designees of both of the state agencies, higher education institutions, or school districts/education service districts, to an employee of another state agency, higher education institution, or school district/educational district.‌

Shared Leave Administration. A. The receiving employee shall be paid their his or her regular rate of pay; therefore, one (1) hour of shared leave may cover more or less than one one (1) hour of the recipient’s salary. The calculation of the recipient’s leave value shall be in accordance with Office of Financial Management policies, regulations and procedures. The dollar value of the leave is converted from the donor to the recipient. The leave received will be coded as shared leave and be maintained separately from all other leave balances. B. Any shared leave that is no longer needed or will not be needed at a future time in connection with the original injury or illness or for any other qualifying condition by the recipient, as determined by the Agency Head or designee shall be returned to the donor(s). C. Unused leave in connection with an illness or injury may not be returned until one of the following occurs: 1. The Employer obtains a statement from the receiving employee’s doctor verifying the illness or injury is resolved; or 2. The employee is released to full-time employment; has not received additional medical treatment for their his or her current condition or any other qualifying condition for at least six (6) months; and the employee’s doctor has declined, in writing, the employee’s request for a statement indicating the employee’s condition has been resolved. D. The shared leave remaining will be divided among the donors on a prorated basis based on the original donated value and returned at its original donor value and reinstated to each donor’s appropriate leave balance. The return shall be prorated back based on the donor’s original donation. E. If an employee later has a need to use shared leave due to the same condition listed in their previously approved request, the Agency Head or designee must approve a new shared leave request for the employee. F. All donated leave must be given voluntarily. No employee shall be coerced, threatened, intimidated, or financially induced into donating leave for purposes of this program. G. Agencies shall maintain records which contain sufficient information to provide for legislative review. H. An employee who uses leave that is transferred under this Section will not be required to repay the value of the leave they that he or she used. I. See All forms of paid leave available for use by the recipient must be used prior to using shared leave depletion provision in when qualified under Subsection 13.2 C.‌ J. Donated A.1. All forms of paid leave, except sick leave, available for use by the recipient must be used prior to using shared leave may be transferred from employees within the same agency, or with the approval of the heads or designees of both of the state agencies, higher education institutions, or school districts/education service districts, to an employee of another state agency, higher education institution, or school district/educational district.‌when qualified under Subsections

Shared Leave Administration. A. The receiving employee shall be paid their his or her regular rate of pay; therefore, one (1) hour of shared leave may cover more or less than one (1) hour of the recipient’s salary. The calculation of the recipient’s leave value shall be in accordance with Office of Financial Management policies, regulations and procedures. The dollar value of the leave is converted from the donor to the recipient. The leave received will be coded as shared leave and be maintained separately from all other leave balances. B. Any shared leave that is no longer needed or will not be needed at a future time in connection with the original injury or illness or for any other qualifying condition used by the recipient, recipient during each incident/occurrence as determined by the Agency Head or designee agency director shall be returned to the donor(s). C. Unused . Before returning unused leave in connection with an illness or injury may not be returned until one of injury, the following occurs: 1. The Employer obtains will obtain a statement from the receiving employee’s doctor verifying the illness or injury is resolved; or 2. The employee is released to full-time employment; has not received additional medical treatment for their current condition or any other qualifying condition for at least six (6) months; and the employee’s doctor has declined, in writing, the employee’s request for a statement indicating the employee’s condition has been resolved. D. The shared leave remaining will be divided among the donors on a prorated basis based on the original donated value and returned at its original donor value and reinstated to each donor’s appropriate leave balance. The return shall be prorated back based on the donor’s original donation. E. If an employee later has a need to use shared leave due to the same condition listed in their previously approved request, the Agency Head or designee must approve a new shared leave request for the employee. F. C. All donated leave must be given voluntarily. No employee shall be coerced, threatened, intimidated, or financially induced into donating leave for purposes of this program. G. D. Agencies shall maintain records which contain sufficient information to provide for legislative review. H. E. An employee who uses leave that is transferred under this Section will not be required to repay the value of the leave they that he or she used. I. See F. All forms of paid leave available for use by the recipient must be used prior to using shared leave depletion provision in when qualified under Subsection 13.2 C.‌ J. Donated A.1. All forms of paid leave, except sick leave, available for use by the recipient must be used prior to using shared leave may be transferred from employees within the same agencywhen qualified under Subsections 13.2 A.2, or with the approval of the heads or designees of both of the state agencies13.2 A.3, higher education institutions, or school districts/education service districts, to an employee of another state agency, higher education institution, or school district/educational district.‌or

Shared Leave Administration. A. The receiving employee shall be paid their his or hertheir regular rate of pay; therefore, one (1) hour of shared leave may cover more or less than one one (1) hour of the recipient’s salary. The calculation of the recipient’s leave value shall be in accordance with Office of Financial Management policies, regulations and procedures. The dollar value of the leave is converted from the donor to the recipient. The leave received will be coded as shared leave and be maintained separately from all other leave balances. B. Any shared leave that is no longer needed or will not be needed at a future time in connection with the original injury or illness or for any other qualifying condition by the recipient, as determined by the Agency Head or designee shall be returned to the donor(s). C. Unused leave in connection with an illness or injury may not be returned until one of the following occurs: 1. The Employer obtains a statement from the receiving employee’s doctor verifying the illness or injury is resolved; or 2. The employee is released to full-time employment; has not received additional medical treatment for their his or hertheir current condition or any other qualifying condition for at least six (6) months; and the employee’s doctor has declined, in writing, the employee’s request for a statement indicating the employee’s condition has been resolved. D. The shared leave remaining will be divided among the donors on a prorated basis based on the original donated value and returned at its original donor value and reinstated to each donor’s appropriate leave balance. The return shall be prorated back based on the donor’s original donation. E. If an employee later has a need to use shared leave due to the same condition listed in their previously approved request, the Agency Head or designee must approve a new shared leave request for the employee. F. All donated leave must be given voluntarily. No employee shall be coerced, threatened, intimidated, or financially induced into donating leave for purposes of this program. G. Agencies shall maintain records which contain sufficient information to provide for legislative review. H. An employee who uses leave that is transferred under this Section will not be required to repay the value of the leave they that he or shethey used. I. See All forms of paid leave available for use by the recipient must be used prior to using shared leave depletion provision in when qualified under Subsection 13.2 C.‌ J. Donated A.1. All forms of paid leave, except sick leave, available for use by the recipient must be used prior to using shared leave may be transferred from employees within the same agency, or with the approval of the heads or designees of both of the state agencies, higher education institutions, or school districts/education service districts, to an employee of another state agency, higher education institution, or school district/educational district.‌when qualified under Subsections

Shared Leave Administration. A. The receiving employee shall be paid their regular rate of pay; therefore, one (1) hour of shared leave may cover more or less than one (1) hour of the recipient’s salary. The calculation of the recipient’s leave value shall be in accordance with Office of Financial Management policies, regulations and procedures. The dollar value of the leave is converted from the donor to the recipient. The leave received will be coded as shared leave and be maintained separately from all other leave balances. B. Any shared leave that is no longer needed or will not be needed at a future time in connection with the original injury or illness or for any other qualifying condition by the recipient, as determined by the Agency Head or designee shall be returned to the donor(s). C. Unused leave approved for an employee that suffers from an illness, injury, impairment, or physical or mental condition which is of an extraordinary or severe in nature in connection with an illness or injury may not be returned until one of the following occurs:, in accordance with RCW 41.04.665(10)(a)(i) or (ii): 1. The Employer obtains a statement from the receiving employee’s doctor verifying the illness or injury is resolved; or 2. The employee is released to full-time employment; has not received additional medical treatment for their current condition or any other qualifying condition for at least six (6) months; and the employee’s doctor has declined, in writing, the employee’s request for a statement indicating the employee’s condition has been resolved. D. The shared leave remaining will be divided among the donors on a prorated basis based on the original donated value and returned at its original donor value and reinstated to each donor’s appropriate leave balance. The return shall be prorated back based on the donor’s original donation. E. If an employee later has a need to use shared leave due to the same condition listed in their previously approved request, the Agency Head or designee must approve a new shared leave request for the employee. F. All donated leave must be given voluntarily. No employee shall be coerced, threatened, intimidated, or financially induced into donating leave for purposes of this program. G. Agencies shall maintain records which contain sufficient information to provide for legislative review. H. An employee who uses leave that is transferred under this Section will not be required to repay the value of the leave they used. I. See the leave depletion provision in Subsection 13.2 C.‌X. J. X. Donated leave may be transferred from employees within the same agency, or with the approval of the heads or designees of both of the state agencies, higher education institutions, or school districts/education service districts, to an employee of another state agency, higher education institution, or school district/educational district.‌district.‌‌

Shared Leave Administration. A. The receiving employee shall be paid their his or her regular rate of pay; therefore, one (1) hour of shared leave may cover more or less than one one (1) hour of the recipient’s salary. The calculation of the recipient’s leave value shall be in accordance with Office of Financial Management policies, regulations and procedures. The dollar value of the leave is converted from the donor to the recipient. The leave received will be coded as shared leave and be maintained separately from all other leave balances. B. Any shared leave that is no longer needed or will not be needed at a future time in connection with the original injury or illness or for any other qualifying condition by the recipient, as determined by the Agency Head or designee shall be returned to the donor(s). C. Unused leave in connection with an illness or injury may not be returned until one of the following occurs: 1. The Employer obtains a statement from the receiving employee’s doctor verifying the illness or injury is resolved; or 2. The employee is released to full-time employment; has not received additional medical treatment for their his or her current condition or any other qualifying condition for at least six (6) months; and the employee’s doctor has declined, in writing, the employee’s request for a statement indicating the employee’s condition has been resolved. D. The shared leave remaining will be divided among the donors on a prorated basis based on the original donated value and returned at its original donor value and reinstated to each donor’s appropriate leave balance. The return shall be prorated back based on the donor’s original donation. E. If an employee later has a need to use shared leave due to the same condition listed in their previously approved request, the Agency Head or designee must approve a new shared leave request for the employee. F. All donated leave must be given voluntarily. No employee shall be coerced, threatened, intimidated, or financially induced into donating leave for purposes of this program. G. Agencies shall maintain records which contain sufficient information to provide for legislative review. H. An employee who uses leave that is transferred under this Section will not be required to repay the value of the leave they that he or she used. I. See All forms of paid leave available for use by the recipient must be used prior to using shared leave depletion provision in when qualified under Subsection 13.2 C.‌A.1. All forms of paid leave, except sick leave, available for use by the recipient must be used prior to using shared leave when qualified under Subsections 13.2 A.2, 13.2 A.3, or 13.2 A.4. J. Donated leave may be transferred from employees within the same agency, or with the approval of the heads or designees of both of the state agencies, higher education institutions, or school districts/education service districts, to an employee of another state agency, higher education institution, or school district/educational district.‌district.

Shared Leave Administration. A. The receiving employee shall be paid their regular rate of pay; therefore, one (1) hour of shared leave may cover more or less than one (1) hour of the recipient’s salary. The calculation of the recipient’s leave value shall be in accordance with Office of Financial Management policies, regulations and procedures. The dollar value of the leave is converted from the donor to the recipient. The leave received will be coded as shared leave and be maintained separately from all other leave balances.  All paid leave accrued must be used prior to using shared leave when the employee qualifies for shared leave under Subsection 40.2 A.1.  Accrued vacation leave and paid military leave allowed under RCW 38.40.060 must be used prior to using shared leave for employees qualified under Subsection 40.2 A.2.  All paid leave, except sick leave, must be used prior to using shared leave when the employee qualifies for shared leave under Subsection 40.2 A.3 and Subsection 40.2 A.4.  For shared leave qualified under Subsections 40.2 A.5 or A.6, the employee is required to deplete their personal holiday and all compensatory time. The employee is also required to deplete vacation leave and sick leave that is over forty (40) hours in each category. B. Any shared An employee on leave that is transferred under these rules will continue to be classified as a District employee and will receive the same treatment in respect to salary, wages, and employee benefits as the employee would normally receive if using accrued vacation leave or sick leave. C. Shared leave no longer needed or will not be needed at a future time in connection with the original injury or illness or for any other qualifying condition by the recipient, as determined by the Agency Head or designee shall District, will be returned to the donor(s). C. . Unused leave in connection with an illness or injury may not be returned until one of the following occurs: 1. a. The Employer obtains District receives a statement from the receiving employee’s doctor verifying whether the employee’s injury or illness or injury is resolved; or 2. b. The employee is released to full-full time employment; , has not received additional medical treatment for their current condition conditions or any other qualifying condition for at least six (6) months; , and the employee’s doctor has declined, in writing, the employee’s request for a statement indicating the employee’s condition has been resolved. D. The remaining shared leave remaining will is to be divided on a pro rata basis among the donors on a prorated basis based on the original donated value and returned at its original donor value and reinstated to each donor’s the respective donors’ appropriate leave balancebalances based upon each employee’s current salary rate at the time of the reversion. The return shall shared leave returned will be prorated back based on the donor’s original donation. E. If an employee later has a need to use shared leave due to the same condition listed in their previously approved request, the Agency Head or designee must approve a new shared leave request for the employee. F. All donated leave must be given voluntarily. No employee shall be coerced, threatened, intimidated, or financially induced into donating leave for purposes of this program. G. Agencies shall maintain records which contain sufficient information to provide for legislative review. H. An employee who uses leave that is transferred under this Section will not be required to repay the value of the leave they used. I. See the leave depletion provision in Subsection 13.2 C.‌ J. Donated leave may be transferred from employees within the same agency, or with the approval of the heads or designees of both of the state agencies, higher education institutions, or school districts/education service districts, to an employee of another state agency, higher education institution, or school district/educational district.‌