Common use of Staff Meeting Clause in Contracts

Staff Meeting. 1. Within 7 days of the date written notice of closure is issued, the school’s administrator, board chair, and business manager shall hold a meeting with all staff to discuss the following: a. Media contact protocol The Director of the IPCSC is the authorized media contact for the IPCSC. The school is encouraged to establish a single point of contact to manage public relations on behalf of the school. b. Maintenance of normalcy (to the best possible level) for students through the last day of student services All instructional and student services are required to be provided in full through the last day the school is allowed to provide such services. The student experience should remain as normal as possible through this process. It is recommended that the school provide guidance for teachers and staff early-on to ensure common language and tone is used when discussing this situation with students and families. c. End of Employment Impact This date is established by the Closure Protocol Team. When determining the end of contract dates, please consider the impact of this date on health insurance and PERSI. When at all possible, August 31st is recommended as this will allow teachers who re-employ at another school the best opportunity for uninterrupted health insurance coverage. However, this decision must be balanced with the urgency of the closure and the school’s obligation to spend as little as necessary during the closure period. 2. The meeting agenda for this staff meeting should include the following: a. Notification of closure timeline and timeline of parallel appeal if the school has chosen to or is considering appealing the closure decision. b. Review of media protocol and how to discuss the issue with parents and students. x. Xxxx of last paychecks and whether/who will remain on staff after end of student services and end of contract dates. d. Timeline for more information regarding sick leave, vacation time, and health insurance; Cobra may not be available when the charter school providing the original health insurance ceases to exist. e. Timeline for more information regarding any impacts to PERSI; Employees whose last place of work prior to retirement was the school being closed may lose the ability to transfer accrued sick leave into funds used for medical coverage. f. Timeline for winding-down and transition of duties, including, but not limited to facility access and security, access to email and software, hardware returns, and asset management of furniture, fixtures, equipment, and curriculum. g. Social emotional services for staff and students if the school has chosen to make such available; We acknowledge that closure can be traumatic for staff and students. Schools are encouraged to consider making additional counseling services available. h. Assistance with employment transition for staff (such as access to hiring fairs or letters of recommendation) if the school has chosen to make such available.