Task 100. General and Stakeholder Coordination Regular meetings, phone calls, and other miscellaneous communications with the project management team (City and County) as well as other project stakeholders will take place to maintain communications, exchange information, obtain feedback, with the intent to proactively mitigate potential design issues or constraints that arise as part of the natural design process. The preliminary design reports noted above and the Environmental Memo objectives will be used, and modified as necessary, in order to minimize potential misunderstanding and delays. Coordination activities are expected to occur throughout the duration of the design process and are anticipated to include regularly scheduled progress updates, technical meetings related to specific project disciplines, and coordinated design updates or reviews at major project milestones or levels of completion. Objective • Maintain communication and coordination with the project management team as well as with external stakeholder participants to update, inform on project status, address design issues, seek feedback and concurrence on critical path items, and inform decisions made by the City and the design team. ENGINEER Services
Task 100. Deliverables
Task 100. Project Management and Data Collection The project management task includes those activities involved with the planning and subsequent monitoring and control of the project. This Scope of Work assumes a duration of six (6) months. In addition to the ENGINEER’s normal in-house staff management, document control, job tracking procedures, and invoicing, the following subtasks will be considered project management services:
Task 100. Assum pt ions • This supplement covers a total number of four additional project management meetings (once per month) s tarting in July 2022 and ending November 15, 2022. • The project engineer will attend all project management and design check-in meetings to streamline implementation of topics discussed. Task 100. Deliver xxxxx No change.
Task 100. Project Planning and Initiation Initially, Signature Automation will prepare a Project Plan document that will guide the work to be done throughout the project. The Project Plan will include information such as: Project objectives Scope of work to be performed List of project deliverables Preliminary project schedule List of key project team members and their associated contact information, Quality assurance procedures Safety procedures that project team members will be instructed to adhere to Signature Automation will provide this document to the City for review and discussion during the Project Kickoff Meeting to aid in guiding the discussions. Furthermore, internally, Signature Automation will provide the project plan to all project team members to ensure all have a thorough understanding of the work to be performed.
Task 100. Meetings Arcadis will coordinate two meetings necessary as part of this project. Services account for meeting preparation, agenda, PowerPoint presentation, meeting and minutes development. • Project Kick-off Meeting • Draft Recommendations Review Meeting
