Common use of Task Assignments Clause in Contracts

Task Assignments. The services of the Prime Consultant will be on an as-needed basis and be performed under the direction of the Commission’s Executive Director and/or his/her designee. When the services of the Prime Consultant are desired, the Commission will provide the Prime Consultant with a letter-form Request for Task Order Assignment Proposal, with accompanying Task Order Assignment Agreement, Sample Key Project Milestone Deliverable Dates, Problem Statement, Sample Consultant’s Scope of Services, Sample Project Schedule, and Sample Fee Summary. The Prime Consultant’s complete Task Order Assignment Proposal shall consist of a cover letter and the following (6) items in this order: a. Task Order Assignment Agreement b. Key Project Milestone Deliverable Dates c. Problem Statement d. Consultant’s Scope of Services e. Project Schedule (Microsoft Office Project) f. Fee Summary Refer to Attachment VIII for a sample Request for Task Order Assignment Proposal. The Task Order Assignment Proposal should be concise, thorough and, if applicable, acknowledge a relationship of the proposed fee being a reasonable percentage of the estimated construction costs for the constructed project. The Task Order Assignment Proposal should be submitted to the Commission within five (5) working days of receipt by the Prime Consultant of the Request for Task Order Assignment Proposal. The Prime Consultant should anticipate meeting with the Commission to discuss the scope and overall needs of each task. The Commission’s staff will review and evaluate proposals for all tasks and negotiate a cost for performing the task based on hourly rates and multipliers specified in the agreement. Upon arriving at a mutually agreeable scope of work, schedule, and not-to-exceed cost, a Task Order Assignment Agreement will be executed after which the Commission will then issue Notice-to-Proceed. The Commission is under no obligation to assign tasks to the Prime Consultant and no payment will be made to the Prime Consultant, except for those tasks assigned by a Task Order Assignment Agreement. The Commission has the right to decrease the scope or terminate any task at any time and for any reason upon written notice from the Commission. In such an event, the Task Order Assignment Agreement will be terminated in accordance with Article IX of the Task Order Agreement. Tasks assigned to the Prime Consultant will include, but not be limited to, the activities described below in Items 1 and 2. Task assignments may also include those activities described in Item 3 below. The Prime Consultant must have available the services of individuals knowledgeable in the activities listed. If the use of sub-consultants is intended for any portion of this work, indicate which firms will be utilized and the specialized area for each. The Prime Consultant is encouraged to utilize sub-consultants in those areas listed below to augment and supplement the normal skills and capabilities of the Prime Consultant’s staff. Sub-consultants must demonstrate the required experience and expertise related to the work they intend to perform. In certain instances, a Task Order Assignment may require unique expertise or specialized services which fall within, or outside of, a particular discipline identified in this RFP. Should the Consultant be assigned a Task Order which requires providing expertise or performing specialized services which are beyond the capabilities of the Consultant’s team (as identified in Consultants proposal), the Consultant will be required to engage the services of a qualified firm, as a sub-consultant, to meet the needs of the assignment.

Task Assignments. The services of the Prime Consultant will be on an as-needed basis and be performed under the direction of the Commission’s Executive Director and/or his/her designee. When the services of the Prime Consultant are desired, the Commission will provide the Prime Consultant with a letter-form Request for Task Order Assignment Proposal, with accompanying Task Order Assignment Agreement, Sample Key Project Milestone Deliverable Dates, Problem Statement, Sample Consultant’s Scope of Services, Sample Project Schedule, and Sample Fee Summary. The Prime Consultant’s complete Task Order Assignment Proposal shall consist of a cover letter and the following six (6) items in this order: a. Task Order Assignment Agreement b. Key Project Milestone Deliverable Dates c. Problem Statement d. Consultant’s Scope of Services e. Project Schedule (Microsoft Office Project) f. Fee Summary Refer to Attachment VIII for a sample Request for Task Order Assignment Proposal. The Task Order Assignment Proposal should be concise, thorough and, if applicable, acknowledge a relationship of the proposed fee being a reasonable percentage of the estimated construction costs for the constructed project. The Task Order Assignment Proposal should be submitted to the Commission within five (5) working days of receipt by the Prime Consultant of the Request for Task Order Assignment Proposal. The Prime Consultant should anticipate meeting with the Commission to discuss the scope and overall needs of each task. The Commission’s staff will review and evaluate proposals for all tasks and negotiate a cost for performing the task based on hourly rates and multipliers specified in the agreement. Upon arriving at a mutually agreeable scope of work, schedule, and not-to-exceed cost, a Task Order Assignment Agreement will be executed after which the Commission will then issue Notice-to-Proceed. The Commission is under no obligation to assign tasks to the Prime Consultant and no payment will be made to the Prime Consultant, except for those tasks assigned by a Task Order Assignment Agreement. The Commission has the right to decrease the scope or terminate any task at any time and for any reason upon written notice from the Commission. In such an event, the Task Order Assignment Agreement will be terminated in accordance with Article IX of the Task Order Agreement. Tasks assigned to the Prime Consultant will include, but not be limited to, the activities described below in Items 1 and 2. Task assignments may also include those activities described in Item 3 below. The Prime Consultant must have available the services of individuals knowledgeable in the activities listed. If the use of sub-consultants is intended for any portion of this work, indicate which firms will be utilized and the specialized area for each. The Prime Consultant is encouraged to utilize sub-consultants in those areas listed below to augment and supplement the normal skills and capabilities of the Prime Consultant’s staff. Sub-consultants must demonstrate the required experience and expertise related to the work they intend to perform. In certain instances, a Task Order Assignment may require unique expertise or specialized services which fall within, or outside of, a particular discipline identified in this RFP. Should the Consultant be assigned a Task Order which requires providing expertise or performing specialized services which are beyond the capabilities of the Consultant’s team (as identified in Consultants proposal), the Consultant will be required to engage the services of a qualified firm, as a sub-consultant, to meet the needs of the assignment.