Terms of Organisation Sample Clauses

Terms of Organisation. 1. Certain Evening Events, such as Christmas and End of Year Celebrations will be organised by the APEEE. Such evening Events are for the pupils, parents and staff of EEB III only. 2. Evening Events 2023-2024 will take place under the overall responsibility of the School. 3. If parents of a language section wish to take the responsibility of organising such an event, they should: 3.1 Contact the APEEE Director (xxxx@xxxxxxx.xx) to check the availability of the Canteen from the APEEE side on the chosen date. The APEEE Director will keep a record of events in a ‘Canteen Events Diary’. 3.2 A request form (see Annex1) needs to be filled in by the parent/s organising the event and signed by the APEEE Board member recommending that event. 3.3 The form should be sent to the Deputy Director, Finance and Administration (IXL-DEPUTY-DIRECTOR- XXXXXXX-XXX-XXXXXXXXXXXXXX@xxxxx.xx) at least 2 weeks before the planned event. 3.4 The DDFA will consult with the school calendar to see if the canteen is available. All approved events are confirmed by the Deputy Director, Finance and Administration. 4. Teachers and other staff may wish to collaborate with the parents who are organising this event, but they are not ultimately responsible for the organisation of evening events. 5. Requests for such evening events (eg Christmas events and/or end of year events) can come from any class/section or a mixture thereof in the School but in theory language sections will be restricted to one event per year by cycle. 6. Mixed events will be considered on a case by case basis. 7. Due to the fact that evening events require more budget in terms of security guards and cleaning, the school will need to have a capping of 14 such events per school year (equal to two per language section). 8. It is clear that EEB III staff members can be invited to the events and if they so wish to help out, they are free to participate or contribute, however, they are not obliged to do so. 9. The school will provide security guard service for the approved evening events. 10. Evening Events will generally take place in the pupils’ canteen. If another area is requested, it would need to be approved by the school management. 11. If any damage is caused to school property during the time of the event, the responsibility for its repair/replacement will be borne by the APEEE. 12. The time frame for these events is between 18.00 and 20.30. It is to be clear that at 21.30 the entire event and clean up needs to be comp...