Common use of Time Off Requests Clause in Contracts

Time Off Requests. 32.1 Management approval for all time off requests is based on District/staffing needs, however, every effort will be made to accommodate employees’ requests. 32.2 Annual Time Off Requests: In order to allow employees to schedule time off in advance and allow the District to anticipate coverage needs, time off will be requested on an annual basis following the below procedures: 32.2.1. Employees shall submit time off requests in writing no later than February 1st of each year. 32.2.2. The form for such purposes will be provided by the District and will cover the period of April 1st to March 31st. 32.2.3. Employees are required to request time off in order of priority, beginning with their first choice. Based on the number of requests for a specific time period, approval may be limited to two (2) weeks. 32.2.4. Requests received during this time will be considered based on seniority within Job Title in a Department. Job Titles with tiered employees will be considered the same Job Title for the purpose of time off requests. For example, Patient Access Rep I and Patient Access Rep II will be considered the same Job Title when approving time off requests. 32.2.5. Department managers will review all requests and approve or disapprove an employee’s first choice for time off as available. If an employee’s first choice is unavailable, then the manager will select the next available choice from the employee’s list. Department managers will continue to review and grant time off until all requests have been approved or disapproved. 32.2.6. The Department manager shall respond no later than March 1st, approving or disapproving the request. On March 1st, a list indicating approved time off requests shall be posted in the Department. 32.3 Time off requests outside of the Annual Time Off Request Period: Employees may also request time off outside of the Annual Time Off Request Period. Time off requests received after February 1st will be considered on a first received basis. 33.3.1. If employees need time off once a schedule has been posted, they must attempt to trade shifts with another employee. If a shift trade is not possible, employees must make arrangements with their manager in advance of the date. 33.3.2. If an employee has a need to miss part of their shift (for example, to go to an appointment), they must also get this approved in advance of the schedule being posted. If this is not possible, the employee must make arrangements with their manager prior to the date of the appointment and use Personal Paid Leave for the portion of the shift that is missed. 32.4 Management does not have the right to cancel approved time off, provided the employee has sufficient Personal Paid Leave available. 32.5 Management must respond to a request within thirty (30) days of receipt. Management’s failure to meet the deadline does not result in automatic approval of a time off request.

Time Off Requests. 32.1 Management approval No later than April 1st of each year, a time off request calendar will be created for employees for the period of May 1st through the following April 30th. The Village shall maintain an open calendar that provides for individual time slots that shall be selected by seniority and updated between employee selections. Employees shall select both winter and standard preferred time, which shall be selected by seniority, and non-preferred time off at the time of the employee’s selection. From November 15th to March 15th all time off requests is based on District/staffing needsare considered winter preferred time and cannot be canceled once selected, however, every effort will which shall be made to accommodate employees’ requests. 32.2 Annual Time Off Requests: In order to allow employees to schedule by seniority. An employee who requests time off in advance and allow during winter preferred time for a Saturday must take eight (8) hours of vacation time directly preceding the District to anticipate coverage needs, Saturday. An employee who requests time off will be requested on an annual basis during winter preferred time for a Sunday must take eight (8) hours of vacation time directly following the below procedures: 32.2.1Sunday. Employees shall submit An employee who requests a Saturday and Sunday off during winter preferred time must also request eight (8) hours of vacation time off either directly preceding the Saturday or directly following the Sunday, at the employee’s discretion. Winter preferred time off requests must be made in writing no later than February 1st twenty- hour (24) hour blocks starting at 12:00 a.m.. During winter preferred time when an employee elects to be off the employee is off of each work and shall not report to work. Standard preferred time is also selected by seniority for the year. 32.2.2. An employee may cancel standard preferred time without penalty throughout the year and the employee does not need to utilize eight (8) hours of vacation time prior to a Saturday, Sunday or entire week off. The form for such purposes will be provided by the District and will cover the period of April 1st to March 31st. 32.2.3. Employees are required to request time off in order of priority, beginning with their first choice. Based on the number of requests for a specific time period, approval may be limited to two (2) weeks. 32.2.4. Requests received during this time will be considered based on seniority within Job Title in a Department. Job Titles with tiered employees will be considered the same Job Title for the purpose remainder of time off requests. For exampleis on a first come, Patient Access Rep I first serve basis and Patient Access Rep II will shall be considered subject to the same Job Title when approving procedures in place at the time off requests. 32.2.5of the execution of this Agreement. Department managers will review all requests and approve or disapprove an employee’s first choice Both parties agree that this program for time off as available. If an employee’s first choice is unavailable, then the manager will select the next available choice from the employee’s list. Department managers will continue to review and grant time off until all requests have been approved or disapproved. 32.2.6. The Department manager shall respond no later than March 1st, approving or disapproving the request. On March 1st, a list indicating approved time off requests shall be posted a trial basis and the parties shall meet for a labor management meeting in March 2023 to discuss any changes that may need to be made to the program. All agreed upon changes made in the Department. 32.3 labor management meeting shall be reduced to writing in an Amendment to the Collective Bargaining Agreement. When a Village designated holiday falls during scheduled time off, the employee will receive holiday pay for the day and will not be charged time off. No more than two (2) employees may be absent at one time on vacation, personal time, pay-in-lieu personal time, or compensatory time during the winter snow season from November 15 through March 15. Time off requests usage outside of the Annual Time Off Request Period: Employees winter snow season may also request time off outside of the Annual Time Off Request Period. Time off requests received after February 1st will be considered on a first received basistaken subject to operating needs. 33.3.1. If employees need time off once a schedule has been posted, they must attempt to trade shifts with another employee. If a shift trade is not possible, employees must make arrangements with their manager in advance of the date. 33.3.2. If an employee has a need to miss part of their shift (for example, to go to an appointment), they must also get this approved in advance of the schedule being posted. If this is not possible, the employee must make arrangements with their manager prior to the date of the appointment and use Personal Paid Leave for the portion of the shift that is missed. 32.4 Management does not have the right to cancel approved time off, provided the employee has sufficient Personal Paid Leave available. 32.5 Management must respond to a request within thirty (30) days of receipt. Management’s failure to meet the deadline does not result in automatic approval of a time off request.

Time Off Requests. 32.1 Management approval for all time off requests is based on District/staffing needs, however, every effort will be made to accommodate employees’ requests. 32.2 Annual Time Off Requests: In order to allow employees to schedule time off in advance and allow the District to anticipate coverage needs, time off will be requested on an annual basis following the below procedures: 32.2.1. Employees shall submit time off requests in writing no later than February 1st of each year. 32.2.2. The form for such purposes will be provided by the District and will cover the period of April 1st to March 31st. 32.2.3. Employees are required to request time off in order of priority, beginning with their first choice. Based on the number of requests for a specific time period, approval may be limited to two (2) weeks. 32.2.4. Requests received during this time will be considered based on seniority within Job Title in a Department. Job Titles with tiered employees will be considered the same Job Title for the purpose of time off requests. For example, Patient Access Rep I and Patient Access Rep II will be considered the same Job Title when approving time off requests. 32.2.5. Department managers will review all requests and approve or disapprove an employee’s first choice for time off as available. If an employee’s first choice is unavailable, then the manager will select the next available choice from the employee’s list. Department managers will continue to review and grant time off until all requests have been approved or disapproved. 32.2.6. The Department department manager shall respond no later than March 1st, approving or disapproving the request. On March 1st, a list indicating approved time off requests shall be posted in the Department. 32.3 Time off requests outside of the Annual Time Off Request Period: Employees may also request time off outside of the Annual Time Off Request Period. Time off requests received after February 1st will be considered on a first received basis. 33.3.1. If employees need time off once a schedule has been posted, they must attempt to trade shifts with another employee. If a shift trade is not possible, employees must make arrangements with their manager in advance of the date. 33.3.2. If an employee has a need to miss part of their shift (for example, to go to an appointment), they must also get this approved in advance of the schedule being posted. If this is not possible, the employee must make arrangements with their manager prior to the date of the appointment and use Personal Paid Leave for the portion of the shift that is missed. 32.4 Management does not have the right to cancel approved time off, provided the employee has sufficient Personal Paid Leave available. 32.5 Management must respond to a request within thirty (30) days of receipt. Management’s failure to meet the deadline does not result in automatic approval of a time off request.