Transfer and Custody of Patient Records Sample Clauses

Transfer and Custody of Patient Records a. Upon the Effective Date, SVCMC will transfer to Provider custody of all paper medical records, charts and films for all patients who have received health care services from those Program providers set forth in Exhibit A who will be employed by Provider after Program termination (collectively, the “Paper Records”), and all electronic medical records for all Program patients (“EMR,” which, together with Paper Records, are collectively referred to as the “Patient Records”). SVCMC hereby appoints Provider, and Provider agrees to serve during the term of this Agreement, as custodian for the maintenance, safekeeping, inspection and copying of the Patient Records. b. In connection with the responsibilities that Provider agrees to assume hereunder as custodian of the Patient Records, Provider further agrees to maintain and operate the computer system software and equipment that currently houses EMR used by the Program (“EMR System”) after the Effective Date (on condition that the server for the EMR System shall be leased to the Provider by SVCMC it being understood and agreed that SVCMC shall allow Provider reasonable access to such server), until the transfer of the EMR System to Provider is completed pursuant to such terms and conditions as the Provider and SVCMC may mutually agree (provided that if no such agreement is made within sixty (60) days after the Effective Date, SVCMC may, its option, continue the arrangement set forth in this Section 1(b) with the Provider or be free to dispose of the EMR System as it may determine). Provider agrees to maintain the records on the EMR System regardless of the provider of the services documented by such records. Provider agrees to provide, at no cost, access to and copies of the records stored in the EMR System to SVCMC and St. Lukes (as such term is defined below) and access to and copies of such records to any other provider of services documented by such records (subject to compliance with applicable laws, rules and regulations). Provider shall be held harmless for any failures or interruptions of the EMR System and shall not be required to repair the EMR System if Provider deems the EMR System unsalvageable. Provider shall make reasonable efforts to retain the data on the EMR System for as long as feasible. c. The parties agree that the Patient Records are being transferred for custodial purposes to Provider hereunder for purposes of the care and treatment of Program patients by Provider, its employees and staff...
Sample 1
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Transfer and Custody of Patient Records a. As of the date hereof, SVCMC will transfer to Custodian custody of its Records related to the Studies set forth in Exhibit A annexed hereto. The Records consist of two categories: (i) records for Studies conducted by the Custodian Physicians which have closed (the “Closed Records”) to the extent requested by Custodian in accordance with Section 1(d) below; and (ii) records for Studies conducted by the Custodian Physicians which are ongoing (the “Open Records”). SVCMC hereby appoints Custodian, and Custodian agrees to serve during the term of this Agreement, as custodian for the maintenance, safekeeping, inspection and copying of the Records in accordance with the terms of this Agreement. b. The parties agree that the Records are being transferred for custodial purposes to Custodian hereunder so that the Investigators may conduct the Studies, as applicable, in accordance with the Clinical Trial Agreements. c. Custodian shall store and maintain the Records in accordance with the Clinical Trial Agreements and applicable federal, state and local laws, rules and regulations, including those laws, rules and regulations governing the confidentiality of protected health information, and Custodian shall take reasonable measures to protect the Records from theft, loss, unauthorized destruction and unauthorized access. Custodian shall at all times safeguard the safety of the Records. d. To the extent Closed Records are requested by the Custodian, all Closed Records transferred to Custodian hereunder shall be retained by Custodian as custodian until the later of (1) the time period for the retention of records specified in the Clinical Trial Agreement, or (2) the time period required by applicable law or regulation (the “Required Custody Date”), unless Custodian transfers the Closed Records to itself pursuant to the process set forth in Section 1(e) below. e. With respect to the Open Records, all Open Records transferred to Custodian hereunder shall be retained by Custodian as custodian until the later of (1) the time period for the retention of records specified in the Clinical Trial Agreement, or (2) the Required Custody Date, unless Custodian transfers the Open Records to itself pursuant to (a) a valid patient authorization executed in connection with the applicable Study and approved by the Institutional Review Board providing oversight for the Study and the Sponsor of the Study and (b) an agreement between Custodian, SVCMC and the Sponsor of such Study. f. Cus...
Sample 1

Related to Transfer and Custody of Patient Records

  • Patient Records Upon termination of this Agreement, the New PC shall retain all patient dental records maintained by the New PC or the MSO in the name of the New PC. During the term of this Agreement, and thereafter, the New PC or its designee shall have reasonable access during normal business hours to the New PC's and the MSO's records, including, but not limited to, records of collections, expenses and disbursements as kept by the MSO in performing the MSO's obligations under this Agreement, and the New PC may copy any or all such records.

  • Student Records The School shall maintain student records for current and former students in accordance with the requirements of State and federal law, including the Family Education Rights and Privacy Act, 20 U.S.C. § 1232g, as may be amended from time to time.

  • Client Records 25.2.1 CONTRACTOR shall prepare and maintain accurate and 26 complete records of clients served and dates and type of services provided 27 under the terms of this Agreement in a form acceptable to ADMINISTRATOR.

  • Confidentiality of Student Records 1. Student educational records created as a result of this Agreement shall be retained and disseminated in accordance with Family Educational Rights and Privacy Act (FERPA) requirements. 2. Participation in dual credit courses requires STUDENT and, if applicable, PARENT/GUARDIAN signatures on the Form for compliance with FERPA regulations.

  • Transfer of Servicing Between Master Servicer and Special Servicer; Record Keeping (a) Upon determining that any Serviced Loan has become a Specially Serviced Loan, the Master Servicer shall promptly give written notice thereof to the Special Servicer, any related Serviced Companion Loan Holder (in the case of a Serviced Loan Combination), the Operating Advisor, the Certificate Administrator, the Trustee, the related Directing Holder (prior to the occurrence and continuance of a Consultation Termination Event with respect to the related Mortgage Loan) and, for posting to the Rule 17g-5 Information Provider’s Website pursuant to Section 12.13 of this Agreement, the Rule 17g-5 Information Provider and shall promptly deliver a copy of the Servicing File to the Special Servicer and concurrently provide a copy of such Servicing File to the Operating Advisor and shall use its reasonable efforts to provide the Special Servicer with all information, documents (but excluding the original documents constituting the Mortgage File, but including copies thereof) and records (including records stored electronically on computer tapes, magnetic discs and the like) relating to such Serviced Loan and reasonably requested by the Special Servicer to enable it to assume its duties hereunder with respect thereto without acting through a Sub-Servicer. The Master Servicer shall use its reasonable efforts to comply with the preceding sentence within five (5) Business Days of the date such Serviced Loan became a Specially Serviced Loan and in any event shall continue to act as Master Servicer and administrator of such Serviced Loan until the Special Servicer has commenced the servicing of such Serviced Loan, which shall occur upon the receipt by the Special Servicer of the Servicing File. With respect to each such Serviced Loan that becomes a Specially Serviced Loan, the Master Servicer shall instruct the related Mortgagor to continue to remit all payments in respect of such Serviced Loan to the Master Servicer. The Master Servicer shall forward any notices it would otherwise send to the Mortgagor of such a Specially Serviced Loan to the Special Servicer who shall send such notice to the related Mortgagor. Upon determining that a Specially Serviced Loan has become a Corrected Loan, the Special Servicer shall promptly give written notice thereof to the Master Servicer, the Trustee, the Operating Advisor, the Certificate Administrator, any related Serviced Companion Loan Holder, the related Directing Holder (prior to the occurrence and continuance of a Consultation Termination Event with respect to the related Mortgage Loan) and, for posting to the Rule 17g-5 Information Provider’s Website pursuant to Section 12.13 of this Agreement, the Rule 17g-5 Information Provider and, upon giving such notice and the return of the Servicing File to the Master Servicer, such Serviced Loan shall cease to be a Specially Serviced Loan in accordance with the first proviso of the definition of Specially Serviced Loans, the Special Servicer’s obligation to service such Serviced Loan shall terminate and the obligations of the Master Servicer to service and administer such Serviced Loan as a Serviced Loan that is not a Specially Serviced Loan shall resume. In addition, if the related Mortgagor has been instructed, pursuant to the preceding paragraph, to make payments to the Special Servicer, upon such determination, the Special Servicer shall instruct the related Mortgagor to remit all payments in respect of such Specially Serviced Loan directly to the Master Servicer. (b) In servicing any Specially Serviced Loan, the Special Servicer shall provide to the Custodian originals of documents included within the definition of “Mortgage File” for inclusion in the related Mortgage File (to the extent such documents are in the possession of the Special Servicer) and copies of any additional related Serviced Loan information, including correspondence with the related Mortgagor, and the Special Servicer shall promptly provide copies of all of the foregoing to the Master Servicer as well as copies of any analysis or internal review prepared by or for the benefit of the Special Servicer. (c) Notwithstanding the provisions of subsections (a) and (b) of this Section 3.22, the Master Servicer shall maintain ongoing payment records with respect to each of the Specially Serviced Loans and, upon request, shall provide the Special Servicer and the Operating Advisor with any information reasonably required by the Special Servicer or the Operating Advisor to perform its duties under this Agreement to the extent such information is within the Master Servicer’s possession. Upon request, the Special Servicer shall provide the Master Servicer and the Operating Advisor with any information reasonably required by the Master Servicer or the Operating Advisor to perform its duties under this Agreement to the extent such information is within the Special Servicer’s possession.

  • Location of Records The offices where the initial Servicer keeps all of its records relating to the servicing of the Pool Receivables are located at Xxx XXX Xxxxxx, Xxxxxxx, XX 00000.

  • Inspection and Retention of Records In addition to any other requirement under this Agreement or at law, Party must fulfill all state and federal legal requirements, and will comply with all requests appropriate to enable the Agency of Human Services, the U.S. Department of Health and Human Services (along with its Inspector General and the Centers for Medicare and Medicaid Services), the Comptroller General, the Government Accounting Office, or any of their designees: (i) to evaluate through inspection or other means the quality, appropriateness, and timeliness of services performed under this Agreement; and (ii) to inspect and audit any records, financial data, contracts, computer or other electronic systems of Party relating to the performance of services under Vermont’s Medicaid program and Vermont’s Global Commitment to Health Waiver. Party will retain for ten years all documents required to be retained pursuant to 42 CFR 438.3(u).

  • Project Records Borrower shall: Make and keep books, records, and accounts, in such reasonable detail, so as to fully, accurately, and fairly reflect the activities of Borrower. Record the Project’s assets, liabilities, revenues, expenses, receipts and disbursements in separate accounts from any other assets, liabilities, revenues, expenses, receipts and disbursements of Borrower so as to permit the production of a Statement of Financial Position, a Statement of Profit and Loss (Statement of Activities), and a Statement of Cash Flows for Borrower in which the activities of Borrower are separately identifiable from the activities of the Operator, unless Borrower is also Operator. Devise and maintain a system of internal accounting controls sufficient to provide reasonable assurances that: Transactions are executed, and access to assets is permitted, only in accordance with Xxxxxxxx’s authorization; Transactions are accurately and timely recorded to permit the preparation of quarterly and annual financial reports in conformity with applicable Program Obligations; Transactions are timely recorded in sufficient detail so as to permit an efficient audit of the Borrower’s books and records in accordance with Generally Accepted Auditing Standards (GAAS), Generally Accepted Government Auditing Standards (GAGAS), and other applicable Program Obligations; and Transactions are timely recorded in sufficient detail so as to maintain accountability of the Borrower’s assets. The recorded accountability for assets shall be compared with the existing assets at reasonable intervals, but not less than annually, and appropriate action shall be taken with respect to any differences. Make the books, records and accounts of Borrower available for inspection by HUD or its authorized representatives, after reasonable prior notice, during normal business hours, at the Project or other mutually agreeable location or, at HUD’s request, shall provide legible copies of such documents to HUD or its authorized representatives within a reasonable time after HUD or its authorized representative makes a request for such documents. Include as a requirement in any operating or management contract that the books, records, and accounts of any agent of Borrower, as they pertain to the operations of the Project, shall be kept in accordance with the requirements of this Section 19 and be available for examination by HUD or its authorized representatives after reasonable prior notice during customary business hours at the Project or other mutually agreeable location or, at HUD’s request, the Management Agent shall provide legible copies of such documents to HUD or its authorized representatives within a reasonable time after HUD or its authorized representative makes the request.

  • Audits and Records 7.5.1 The Contractor agrees that the representatives of the Office of the City Auditor or other authorized representatives of the City shall have access to, and the right to audit, examine, or reproduce, any and all records of the Contractor related to the performance under this Contract. The Contractor shall retain all such records for a period of three (3) years after final payment on this Contract or until all audit and litigation matters that the City has brought to the attention of the Contractor are resolved, whichever is longer. The Contractor agrees to refund to the City any overpayments disclosed by any such audit.

  • Location of Receivable Files The Custodian will maintain the Receivable Files in the United States in such a manner as to permit retrieval thereof and access thereto in the manner contemplated by this Agreement. The Custodian’s records will at all times indicate that it is holding the Receivable Files on behalf of the Trust, separate from any other instruments and files that it holds.

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