Paper Records Sample Clauses

Paper Records. Paper records shall be destroyed by shredding, incineration or similar process to render such records unrecoverable. In the event Contractor is unable to destroy all OHSU Confidential Information, Contractor’s obligation to keep such information confidential shall survive termination or expiration of this Contract. If Contractor becomes aware of an incident that compromises the confidentiality of OHSU Confidential Information, Contractor shall notify OHSU promptly by telephone (000-000-0000) and provide all information related to the incident and OHSU Confidential Information as reasonably requested by XXXX. Notwithstanding any limitation on damages or liability contained in this Contract, Contractor shall reimburse OHSU for all direct damages resulting from such incident including, but not limited to, notification of individuals if deemed necessary by OHSU, fines or penalties levied against OHSU for noncompliance with applicable law related to compromised OHSU Confidential Information.
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Paper Records. To make, provide or copy an instrument or document not stored electronically or not otherwise provided for in this Schedule $0.31 per page $0.69 per page $1 per page
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Paper Records. (i) If your record keeping option for the Account is paper (Statements), the first co-owner entered in our records will be the Primary Owner of the Account (ii) If you have chosen paper Account Statements and Notifications as your record keeping option, we will mail one copy of the paper Statements and Notifications to the mailing address of the Primary Owner of the Account, unless you have given us other instructions. (iii) Any co-owner who receives the paper Statements and Notifications for the Account is charged with the duty of making copies available to the other co- owners; (iv) If any co-owner changes the mailing address of the Account to that of another co-owner, they are bound to notify their co-owners of the change. (v) Any delivery of paper Statements or Notifications made to the last address designated to receive paper Statements and Notifications for the Account is considered a delivery to each co-owner. It is the duty of each co-owner to keep the mailing address of the Account current.
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Paper Records. In the event that any paper copy of a Warrant is for any reason damaged, misplaced or otherwise unavailable, DMCCA may re-issue a copy of such Warrant on the same terms as the Warrant that has been damaged, misplaced or is otherwise unavailable (as applicable).
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Paper Records. Enter appropriate method 
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Paper Records. You may request a paper copy of your records with the Credit Union. If you request a paper copy of a record, you may have to pay a fee for the paper copy, unless charging a fee is prohibited by applicable law. Please refer to the applicable fee schedule for any fee that may apply.
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Paper Records. 3.1 Information, which includes paper documents, handled by the Supplier is classified, labeled, protected and handled according to the document classification policy.
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Paper Records. 7.8.1 Parties to this agreement should avoid, wherever possible, the printing or storage of paper records that are derived from the information in scope of this agreement. 7.8.2 Where it is absolutely necessary to handle paper records in connection with this agreement, paper records should be stored securely, shredded or otherwise securely destroyed at the earliest convenience. 7.8.3 In the unlikely event paper records are required for longer periods, they should be stored securely, as per the controller data security policies and wherever possible staff should observe a clear desk policy during the day. Where paper records are duplicates of electronic files they should be destroyed at the earliest possible opportunity otherwise the retention period of the party holding the information would apply.
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Paper Records. A list of approved abbreviations can be found in Appendix 8.  All sections of the client monitoring form must be fully completed before returning to New Leaf HQ for audit and data collection purposes. There should be no blanks, N/A or “client declined to provide information.” To be used as applicable.  All monitoring forms must be signed by client/ virtual consent on QM, indicating consent to treatment and follow-up and pass on of outcome data to GP.  Client record forms/session outcome on QM must be completed at each point of contact, either face to face or telephone/text. Details should include each stage of treatment as well as client motivational and quit history. Upon completion return to New Leaf and retain a copy for your records.  Client records to be stored according to NOTTINGHAM CITYCARE PARTNERSHIP CIC policy.  Advisors must refer to NOTTINGHAM CITYCARE PARTNERSHIP CIC ‘Health Records Management Policy’ & read in conjunction with ’Information Security Policy’, ‘Policy on the Use of the Internet and Electronic Mail’, ’Confidentiality and Data Protection Policy’.  Completed monitoring forms must be sent to New Leaf HQ as soon as four- week review completed & no more than 6 weeks after Quarter end.  Client monitoring forms must be sent by the internal mail system. Envelopes must be securely sealed (not transit envelope), Have name of recipient clearly written on envelope & marked INTERNAL & CONFIDENTIAL.  Monitoring forms MUST NOT be sent by external mail if in excess of 50 (Refer: Health Records management policy).
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Related to Paper Records

  • Paper Record Search If the Reporting Financial Institution’s electronically searchable databases include fields for and capture all of the information described in subparagraph D.3. of this section, then no further paper record search is required. If the electronic databases do not capture all of this information, then with respect to High Value Accounts, the Reporting Financial Institution must also review the current customer master file and, to the extent not contained in the current customer master file, the following documents associated with the account and obtained by the Reporting Financial Institution within the last five years for any of the indicia described in subparagraph B.1. of this section: a) the most recent documentary evidence collected with respect to the account; b) the most recent account opening contract or documentation; c) the most recent documentation obtained by the Reporting Financial Institution pursuant to AML/KYC Procedures or for other regulatory purposes; d) any power of attorney or signature authority forms currently in effect; e) in the case of Financial Accounts other than Depository Accounts, any standing instructions to transfer funds currently in effect.

  • Computer Records World Omni and the Depositor will cause their accounting and computer records to be marked to indicate the sale and assignment of the Receivables from World Omni to the Depositor and from the Depositor to the Trust.

  • Your records You agree to keep adequate records in accordance with Applicable Regulations to demonstrate the nature of orders submitted and the time at which such orders are submitted.

  • Stock Transfer Records As soon as practicable after the effective exercise of all or any part of the Option, Participant shall be recorded on the stock transfer books of the Company as the owner of the shares purchased, and the Company shall deliver to Participant one or more duly issued stock certificates evidencing such ownership. All requisite original issue or transfer documentary stamp taxes shall be paid by the Company.

  • Time Records The employer will keep a record for a continuous period of seven (7) years from which can be readily ascertained the following:

  • Records The Administrator shall maintain appropriate books of account and records relating to services performed hereunder, which books of account and records shall be accessible for inspection upon reasonable written request by the Issuer, the Seller and the Indenture Trustee at any time during normal business hours.

  • How to Update Your Records You agree to promptly update your registration records if your e-mail address or other information changes. You may update your records, such as your e-mail address, by using the Profile page.

  • Payroll Records CONTRACTOR and any Subcontractor(s) shall comply with the requirements of Labor Code Section 1776. Such compliance includes the obligation to furnish the records specified in Section 1776 directly to the Labor Commissioner in an electronic format, or other format as specified by the Commissioner, in the manner provided by Labor Code Section 1771.4. The requirements of Labor Code Section 1776 provide in part: 1.1.1. CONTRACTOR and any Subcontractor(s) performing any portion of the work under this Contract shall keep an accurate record, showing the name, address, social security number, work classification, straight time and overtime hours worked each day and week, and the actual per diem wages paid to each journeyman, apprentice, worker, or other employee employed by CONTRACTOR or any Subcontractor(s) in connection with the work. 1.1.2. Each payroll record shall contain or be verified by a written declaration that it is made under penalty of perjury, stating both of the following: (a) The information contained in the payroll record is true and correct. (b) The employer has complied with the requirements of Labor Code Sections 1771, 1811, and 1815 for any work performed by his or her employees in connection with the Contract. 1.1.3. The payroll records shall be certified and shall be available for inspection at the principal office of CONTRACTOR on the basis set forth in Labor Code Section 1776. 1.1.4. CONTRACTOR shall inform COUNTY of the location of the payroll records, including the street address, city and county, and shall, within five working days, provide a notice of any change of location and address of the records. 1.1.5. Pursuant to Labor Code Section 1776, CONTRACTOR and any Subcontractor(s) shall have 10 days in which to provide a certified copy of the payroll records subsequent to receipt of a written notice requesting the records described herein. In the event that CONTRACTOR or any Subcontractor fails to comply within the 10-day period, he or she shall, as a penalty to COUNTY, forfeit $100, or a higher amount as provided by Section 1776, for each calendar day, or portion thereof, for each worker to whom the noncompliance pertains, until strict compliance is effectuated. CONTRACTOR acknowledges that, without limitation as to other remedies of enforcement available to COUNTY, upon the request of the Division of Apprenticeship Standards or the Division of Labor Standards Enforcement of the California Department of Industrial Relations, such penalties shall be withheld from progress payments then due CONTRACTOR. CONTRACTOR is not subject to a penalty assessment pursuant to this section due to the failure of a Subcontractor to comply with this section. CONTRACTOR and any Subcontractor(s) shall comply with the provisions of Labor Code Sections 1771 et seq., and shall pay workers employed on the Contract not less than the general prevailing rates of per diem wages and holiday and overtime wages as determined by the Director of Industrial Relations. CONTRACTOR shall post a copy of these wage rates at the job site for each craft, classification, or type of worker needed in the performance of this Contract, as well as any additional job site notices required by Labor Code Section 1771.4(b). Copies of these rates are on file at the principal office of COUNTY’s representative, or may be obtained from the State Office, Department of Industrial Relations (“DIR”) or from the DIR’s website at xxx.xxx.xx.xxx. If the Contract is federally funded, CONTRACTOR and any Subcontractor(s) shall not pay less than the higher of these rates or the rates determined by the United States Department of Labor.

  • Maintaining Records Grantee shall retain all records and information related to services provided pursuant to this Agreement for seven years from the date of service, except records relating to matters in litigation must be retained for seven years or five years following the termination or resolution of such litigation, whichever is longer. survive the termination of this Agreement. The records maintained by Grantee with respect to the child/youth shall be and remain the property of Grantee.

  • Personnel Records Section 1. Each Agency shall maintain one (1) official personnel file for each employee, located at the primary Human Resources office for the Agency. For purposes of this Article, “Agency” shall include health-related licensing boards and institutions that maintain the official personnel files for their employees. Where the personnel records are maintained on microfiche/microfilm, the personnel file will include both microfiche/microfilm and any material not yet copied. Upon reasonable notice, an employee may inspect the records, excluding any confidential reports from previous employers, in his/her official Agency personnel file or supervisory working file; provided that, if the official personnel file or supervisory working file is kept at a separate facility, the employee shall, at the Agency’s discretion, either be allowed to go where the file is kept or the file will be brought to the employee for review within five (5) days of his/her request. With the employee’s written authorization, his/her Union Xxxxxxx may inspect the employee’s official personnel file, and supervisory working file, consistent with the time requirements provided herein. If the supervisory working file cannot be made available due to the absence of a supervisor, extensions of up to ten (10) days will be granted. No grievance material shall be kept in an employee’s official personnel file. Section 2. No information reflecting critically upon an employee except notices of discharge shall be placed in the employee’s official personnel file that does not bear the signature of the employee. The employee shall be required to sign material to be placed in his/her official personnel file provided the following disclaimer is attached: “Employee’s signature confirms only that the supervisor has discussed and given a copy of the material to the employee. The employee’s signature does not indicate agreement or disagreement with the contents of this material.” If an employee is not available within five (5) working days or refuses to sign the material, the Agency may place the material in the file, provided a statement has been signed by two (2) management representatives and a copy of the document was mailed certified to the employee at his/her address of record or hand delivered to the employee. Section 3. Employees shall be entitled to prepare and provide copies of any written explanation(s) or opinion(s) regarding any critical material placed in his/her official personnel file or supervisory working file. The employee’s explanation or opinion shall be attached to the critical material and shall be included as part of the employee’s official personnel record or supervisory working file so long as the critical materials remain in the file. Where the personnel records are maintained on microfiche/microfilm, the explanation or opinion will be placed next to or in closest possible proximity to the critical material. Section 4. An employee may include in his/her official personnel file a reasonable amount of relevant material such as letters of commendation, licenses, certificates, college course credits, and other material which relates creditably on the employee. This material shall be retained for a minimum of three (3) years except that licenses, certificates, or college credit information may be retained so long as they remain valid and relevant to the employee’s work. Section 5. Material reflecting caution, consultation, warning, admonishment, and reprimand shall be retained for a maximum of three (3) years. Such material will, at the employee’s request, be removed after twenty-four (24) months, provided there has been no recurrence of the problem or a related problem in that time. Earlier removal will be permitted when requested by an employee and if approved by the Appointing Authority. Material relating to disciplinary action recommended, but not taken, or disciplinary action which has been overturned and ordered removed from the official personnel file(s) on final appeal, shall be removed. Incorrect material will be removed, upon request, from an employee’s personnel file. (See Article 85--Position Descriptions and Performance Evaluation.) Section 6. Upon written request by the employee, the Agency will make a good faith effort to return material removed from the official personnel file to the employee. A copy of the request will be maintained in the official personnel file.