Common use of TUITION AND TEXTBOOK REIMBURSEMENT Clause in Contracts

TUITION AND TEXTBOOK REIMBURSEMENT. 1. Tuition reimbursement shall be limited to courses approved by the Fire Department Administration and related to the Fire Service; textbook reimbursement shall be limited to textbooks required for courses in Fire Science and Technology. 2. The total amount of reimbursement paid by the City to an employee shall not exceed $925 per year. Any portion of the reimbursement may be used for courses which are less than three weeks in duration that are approved by the Fire Department Administration. 3. Employees must remain in service for a one-year period after receiving Tuition and Textbook Reimbursement from the City or the amount reimbursed will be deducted from the employee's final paycheck. 4. Employees covered by Veteran's Administration benefits pertaining to tuition or textbook reimbursement shall not be entitled to receive the reimbursement benefits provided hereunder. 5. In order to qualify for reimbursement under subsections 1 and 2 of this Article, above, employees must submit an application for reimbursement and itemized receipts to the Fire Chief on a form provided by the City no later than eight weeks following the last course date. 6. In order to qualify for reimbursement under subsections 1 and 2 of this Article, above, employees shall present evidence to the Fire Chief of successful completion of courses of study for which they are requesting reimbursement. Such evidence shall be submitted in writing to the Fire Chief no later than eight (8) weeks following completion of courses of study and shall consist of the final grade report for each course of study. A course of study shall be deemed successfully completed if: a. A grade of "C" or higher is received and such course of study in an undergraduate course of study; or b. A grade of "B" or higher is received and such course of study is a graduate course of study; or c. When grades are not given or a non-credit course of study is taken, then the employee must present to the Fire Chief, within the time limit above described, a written statement from the course's instructor that the employee has satisfactorily completed the course of study. 7. Payment of reimbursement provided in subsections 1 and 2 of this Article, above, shall be made as soon as is administratively practicable after the reimbursement application and evidence of successful completion of the courses of study for which such reimbursement is being requested is received 8. Employees shall be eligible to apply for tuition reimbursement benefits upon appointment to the City. 9. Any payment made under the provisions of this Article shall not have any sum deducted for pension benefits nor shall such payments be included in the determination of pension benefits or other fringe benefits. 10. Administration and control of the provisions of this Article shall be by the City.

TUITION AND TEXTBOOK REIMBURSEMENT. 1. Tuition reimbursement shall be limited to courses approved by the Fire Department Administration and related to the Fire Service; textbook reimbursement shall be limited to textbooks required for courses in Fire Science accordance with the veteran's Administration benefits and TechnologySafe Streets Act benefits pertaining thereto. In no event shall there be any duplication of these benefits paid the employee. 2. The total amount Except as provided under paragraph 3., of reimbursement paid by the City to this Article, if an employee shall not exceed $925 per year. Any portion of the reimbursement may be used for courses which are less than three weeks in duration that are approved by the Fire Department Administration. 3. Employees must remain in service for a one-year period after receiving Tuition and Textbook Reimbursement from the City or the amount reimbursed will be deducted from the employee's final paycheck. 4. Employees covered by Veteran's Administration benefits pertaining is ineligible to receive tuition or textbook reimbursement shall not be entitled to receive under the reimbursement benefits provided hereunderprovisions of paragraph 1. 5. In order to qualify for reimbursement under subsections 1 and 2 , of this Article, above, employees and meets the criteria specified in paragraph 4., of this Article, below, the City shall provide the employee reimbursement of tuition, laboratory fees and required textbooks for police department-approved courses of study up to a combined maximum annual reimbursement (tuition, laboratory fees and required textbooks costs added together) of $ 1,200 in calendar years 2007, 2008 and 2009. 3. If an employee is ineligible to receive tuition or textbook reimbursement under the provisions of paragraph 1., of this Article, above, and is required to take all of the required Police Aide School courses in one calendar year and meets the criteria specified in paragraph 4., of this Article, below, the City shall provide the employee reimbursement of tuition, laboratory fees and required textbooks for Police Department approved courses of study up to a combined maximum reimbursement during his/her first two calendar years of employment of $2,400 in lieu of the benefit provided in paragraph 2., of this Article. 4. In order for the employee's courses of study to qualify for reimbursement under paragraph 2., of this Article, above, the following criteria must be satisfied: a. All courses of study must be directly related to an employee's job or to a reasonable promotional opportunity and be approved by the Police Chief. Graduate courses must be directly related to an employee's present position. b. Courses must be taken at accredited institutions or schools currently approved by the Personnel Department. c. All courses taken must be of three (3) or more weeks duration except that $100 of the tuition maximum may be used for short courses (less than 3 weeks duration) that are approved by the Chief of Police. d. The employee must submit an application for reimbursement and itemized receipts to the Fire Chief a City-designated administrator on a form provided by the City no later than and must submit all receipts for tuition and required textbooks within eight (8) weeks following of the last course date. 6. In order to qualify for reimbursement under subsections 1 and 2 of this Article, above, employees shall present evidence to the Fire Chief of successful completion of courses of study for which they are requesting reimbursement. Such evidence shall e. The official grade report must be submitted in writing to the Fire Chief a City-designated administrator no later than eight (8) weeks following after completion of courses of study and shall consist of the final grade report for each course of studycourse. A Police Department approved course of study shall be deemed successfully completed if: a. (1) A grade of "C" or higher is received and such course of study in is an undergraduate course of study; or b. (2) A grade of "B" or higher is received and such course of study is a graduate course of study; or c. (3) When grades are not given or the course of study taken is a non-credit course of study is taken, one then the employee must present to the Fire Chief, City-designated administrator within the time limit above described, described a written statement from the course's instructor that the employee has satisfactorily completed the course of study. 5. Employees must remain in service for a six-month period after receiving Tuition and Textbook Reimbursement from the City or the amount reimbursed will be deducted from the employee's final pay check. 6. An employee with full-time student status (12 or more credits) is not eligible for tuition reimbursement. 7. Payment of reimbursement provided described in subsections 1 and 2 paragraph 2., of this Article, above, shall be made as soon as is administratively practicable after the reimbursement application and evidence of successful completion of the Police Department approved courses of study is received by the City-designated administrator. The City may pay up front those tuition and textbook costs for which such reimbursement is being requested is receivedprograms offered by and as determined by the City's Training and Development Services Unit. If an employee does not meet the criteria listed in subsection 23.4, above, payment will be deducted from the employee's paycheck. 8. Employees shall be eligible to apply for tuition reimbursement benefits upon appointment to the City. 9. Any payment made under the provisions of this Article shall not have any sum deducted for pension benefits nor shall such payments be included in the determination of pension benefits or other fringe benefits. 10. Administration and control of the provisions of this Article shall be by the City.

TUITION AND TEXTBOOK REIMBURSEMENT. 1. Tuition reimbursement shall be limited to courses approved by the Fire Department Administration and related to the Fire Service; textbook reimbursement shall be limited to textbooks required for courses in Fire Science and Technology. 2. The total amount of reimbursement paid by the City to an employee shall not exceed $925 per year. Any portion of the reimbursement may be used for courses which are less than three weeks in duration that are approved by the Fire Department Administration. 3. Employees must remain in service for a one-year period after receiving Tuition and Textbook Reimbursement from the City or the amount reimbursed will be deducted from the employee's final paycheck. 4. Employees covered by Veteran's Administration benefits pertaining to tuition or textbook reimbursement shall not be entitled to receive the reimbursement benefits provided hereunder. 52. In the event an employee meets the criteria specified under paragraphs 3 and 4 of this Article, below, the City shall effective upon the execution date of this Agreement provide the employee reimbursement of tuition, laboratory fees and required textbooks for approved courses of study up to a maximum reimbursement of $600 in calendar years 2004, 2005 and 2006, of which $300 may be used for reimbursement of costs for laboratory fees and required textbooks. 3. In order for the employee's course of study to qualify for reimbursement under subsections 1 and paragraph 2 of this Article, above, the following criteria must be met: a. All coursework and related homework must be done on the employees own time. b. All courses of study shall be related to an employee's job or to a reasonable promotional opportunity within the City and be approved by the Fire Department Administration. Graduate courses must be directly related to an employee's present position. c. Courses must be taken at accredited institutions or schools currently approved by the Department of Employee Relations. d. All courses taken must be of three (3) or more weeks duration except that any portion of a calendar year tuition maximum may be used for short courses (less than three weeks' duration) that are approved by management. e. An employee must submit an application for reimbursement and itemized receipts to the Fire Chief a City designated administrator on a form provided by the City no later than eight four (4) weeks following the last starting date of the course datefor which reimbursement is requested. All receipts for tuition and required textbooks must be submitted with the application within the four week time limitation. Any changes in the request for reimbursement must be reported to the Department of Employee Relations within one week of the change. 6. In order to qualify for reimbursement under subsections 1 and 2 of this Article, above, employees f. An employee shall present evidence to the Fire Chief a City designated administrator of successful completion of for those Fire Department approved courses of study for which that they are requesting reimbursement. Such evidence shall be submitted in writing to the Fire Chief no later than aforesaid administrator within eight (8) weeks following completion of such Fire Department approved courses of study and shall consist of the final grade report for each such Fire Department approved course of study. A Fire Department approved course of study shall be deemed successfully completed if: a. (1). A grade of "C" or higher is received and such course of study in is an undergraduate course of study; or b. (2). A grade of "B" or higher is received and such course of study is a graduate course of study; or c. (3). When grades are not given or a non-credit course of study is taken, then the employee must present to the Fire Chiefaforesaid City designated administrator, within the time limit above described, a written statement from the course's instructor that the employee has satisfactorily completed the course of study. 74. Employees must remain in service for a six-month period after receiving Tuition and Textbook Reimbursement from the City or the amount reimbursed will be deducted from the employee's final paycheck. 5. Payment of reimbursement provided in subsections 1 l and 2 of this Article, above, shall be made as soon as is administratively practicable after the reimbursement application and evidence of successful completion of the Fire Department approved courses of study for which such reimbursement is being requested is received 8received by aforesaid City designated administrator. Employees shall be eligible to apply The City may pay up front those tuition and textbook costs for tuition reimbursement benefits upon appointment to programs offered by and as determined by the City's Training and Development Unit. If an employee does not meet criteria in paragraph 3 of this Article, above, payment will be deducted from the employee's paycheck. 96. Any payment made under the provisions of this Article shall not have any sum deducted for pension benefits nor shall such payments be included in the determination of pension benefits or other fringe benefits. 107. Administration and control of the provisions of this Article shall be by the CityFire Chief.

TUITION AND TEXTBOOK REIMBURSEMENT. 1. Tuition reimbursement shall be limited to courses approved by the Fire Department Administration and related to the Fire Service; textbook reimbursement shall be limited to textbooks required for courses in Fire Science and Technology. 2. The total amount of reimbursement paid by the City to an employee shall not exceed $925 900 per year. Effective January 1, 2009, the maximum annual reimbursement shall be increased to $925. Any portion of the reimbursement may be used for courses which are less than three weeks in duration that are approved by the Fire Department Administration. 3. Employees must remain in service for a one-year period after receiving Tuition and Textbook Reimbursement from the City or the amount reimbursed will be deducted from the employee's final paycheck. 4. Employees covered by Veteran's Administration benefits pertaining to tuition or textbook reimbursement shall not be entitled to receive the reimbursement benefits provided hereunder. 5. In order to qualify for reimbursement under subsections 1 and 2 of this Article, above, employees must submit an application for reimbursement and itemized receipts to the Fire Chief on a form provided by the City no later than eight weeks following the last course date. 6. In order to qualify for reimbursement under subsections 1 and 2 of this Article, above, employees shall present evidence to the Fire Chief of successful completion of courses of study for which they are requesting reimbursement. Such evidence shall be submitted in writing to the Fire Chief no later than eight (8) weeks following completion of courses of study and shall consist of the final grade report for each course of study. A course of study shall be deemed successfully completed if: a. A grade of "C" or higher is received and such course of study in an undergraduate course of study; or b. A grade of "B" or higher is received and such course of study is a graduate course of study; or c. When grades are not given or a non-credit course of study is taken, then the employee must present to the Fire Chief, within the time limit above described, a written statement from the course's instructor that the employee has satisfactorily completed the course of study. 7. Payment of reimbursement provided in subsections 1 and 2 of this Article, above, shall be made as soon as is administratively practicable after the reimbursement application and evidence of successful completion of the courses of study for which such reimbursement is being requested is received 8. Employees shall be eligible to apply for tuition reimbursement benefits upon appointment to the City. 9. Any payment made under the provisions of this Article shall not have any sum deducted for pension benefits nor shall such payments be included in the determination of pension benefits or other fringe benefits. 10. Administration and control of the provisions of this Article shall be by the City.