Utilization and Retention of Disciplinary Documents. 1. A written counseling or written warning more than one year old will not be considered for purposes of promotions, transfers, special assignments and disciplinary actions, unless it is used within that one-year period as a basis for a new disciplinary action and is expressly referenced in and included as an attachment to that written disciplinary document. Upon discovery by Management or upon the employee’s request, any written counselings or written warnings more than one year old from the date of issuance will be moved into a separate sealed envelope marked “CONFIDENTIAL – Keep Separate and Only to be Accessed by Authorized Personnel. NOTE – Destroy documents in this envelope after four years from date of issuance.” The parties intend this provision for retention to comply with the Government Code section 12946.
Utilization and Retention of Disciplinary Documents a. A written counseling or warning more than one year old will not be considered for purposes of promotions, transfers, special assignments, or disciplinary actions, unless it is used within that one-year period as a basis for a new disciplinary action and is expressly referenced in and included as an attachment to that written disciplinary document. Upon discovery by Management or upon the employee’s request, any written counseling or warning more than one year old from the date of issuance will be moved into a separate sealed envelope marked “CONFIDENTIAL – Keep Separate and Only to be Accessed by Authorized Personnel.”
Utilization and Retention of Disciplinary Documents. 1. A written counseling or warning more than one year old will not be considered for purposes of promotions, transfers, special assignments, or disciplinary actions, unless it is used within that one-year period as a basis for a new disciplinary action and is expressly referenced in and included as an attachment to that written disciplinary document. Upon discovery by Management or upon the employee’s request, any written counseling or warning more than one year old from the date of issuance will be moved into a separate sealed envelope marked “CONFIDENTIAL – Keep Separate and Only to be Accessed by Authorized Personnel. NOTE – Destroy documents in this envelope after four years from date of issuance.” The parties intend this provision for retention to comply with California Government Code section 12946.
