Common use of VACATION LEAVE DONATION Clause in Contracts

VACATION LEAVE DONATION. Section 1. The HR Manager of the SOCP may allow employees, on a case-by-case basis and without setting precedent, to transfer accumulated vacation/comp leave to an eligible co- worker in the Agency who has exhausted accumulated leave while recuperating from an extended and continuing illness or injury to the employee or his/her immediate family members as specified in Article 36. When notice is sent out for a leave bank, information shall include: name of employee, work site and years of service with the SOCP and the State. Additional information is optional and must be submitted by the applicant. Section 2. The transfer of accumulated vacation/comp leave and the utilization of such leave shall be subject to the following: a. Employees on Workers' Compensation or parental leave may not participate in this program either as Donors or Donees. b. All donated leave shall be posted to the Donee's sick leave account in appropriate proportion. Donated hours shall not exceed the hours necessary to cover for the qualifying absence. c. All accumulated vacation/comp leave hours must be donated in blocks of two (2) hours or more. All hours of leave donated from co-workers will be converted into an hourly rate and then applied to the Donee's account at his or her hourly rate for employees with three (3) or more years of continuous service. Donee's with between six (6) months and three (3) years of continuous service shall have the average hourly cost of the State's insurance contribution included in the total which the Donor's time will cover except where the Donee is on qualified Federal Family Medical Leave in which case the cost of insurance will not be included in the calculation. d. Employees eligible to receive donated hours are those employees with more than six

VACATION LEAVE DONATION. Section 1. The HR Manager of the SOCP may allow employees, on a case-by-case basis and without setting precedent, to transfer accumulated vacation/comp leave to an eligible co- co-worker in the Agency who has exhausted accumulated leave while recuperating from an extended and continuing illness or injury to the employee or his/her immediate family members as specified in Article 36. When notice is sent out for a leave bank, information shall include: name of employee, work site and years of service with the SOCP and the State. Additional information is optional and must be submitted by the applicant. Section 2. The transfer of accumulated vacation/comp leave and the utilization of such leave shall be subject to the following: a. Employees on Workers' Compensation or parental leave may not participate in this program either as Donors or Donees. b. All donated leave shall be posted to the Donee's sick leave account in appropriate proportion. Donated hours shall not exceed the hours necessary to cover for the qualifying absence. c. All accumulated vacation/comp leave hours must be donated in blocks of two (2) hours or more. All hours of leave donated from co-workers will be converted into an hourly rate and then applied to the Donee's account at his or her hourly rate for employees with three (3) or more years of continuous service. Donee's with between six (6) months and three (3) years of continuous service shall have the average hourly cost of the State's insurance contribution included in the total which the Donor's time will cover except where the Donee is on qualified Federal Family Medical Leave in which case the cost of insurance will not be included in the calculation. d. Employees eligible to receive donated hours are those employees with more than six

VACATION LEAVE DONATION. Section 1. The HR Manager of the SOCP may allow employees, on a case-by-case basis and without setting precedent, to transfer accumulated vacation/comp leave to an eligible co- co-worker in the Agency who has exhausted accumulated leave while recuperating from an extended and continuing illness or injury to the employee or his/her immediate family members as specified in Article 36. When notice is sent out for a leave bank, information shall include: name of employee, work site and years of service with the SOCP and the State. Additional information is optional and must be submitted by the applicant. Section 2. The transfer of accumulated vacation/comp leave and the utilization of such leave shall be subject to the following: a. Employees on Workers' Compensation or parental leave may not participate in this program either as Donors or Donees. b. All donated leave shall be posted to the Donee's sick leave account in appropriate proportion. Donated hours shall not exceed the hours necessary to cover for the qualifying absence. c. All accumulated vacation/comp leave hours must be donated in blocks of two (2) hours or more. All hours of leave donated from co-workers will be converted into an hourly rate and then applied to the Donee's account at his or her hourly rate for employees with three (3) or more years of continuous service. Donee's with between six (6) months and three (3) years of continuous service shall have the average hourly cost of the State's insurance contribution included in the total which the Donor's time will cover except where the Donee is on qualified Federal Family Medical Leave in which case the cost of insurance will not be included in the calculation. d. Employees eligible to receive donated hours are those employees with more than sixsix (6) months continuous service. The Donee's recognized service date will be used to establish eligibility. Article 45 provisions regarding length of service and breaks in service shall be applicable. e. Nothing in this agreement shall prevent donations being made to or received from Department of Human Resources employees outside the bargaining unit. f. Applicants for leave donation shall apply in writing to the HR Manager accompanied by the treating physician's written statement certifying that the illness or injury involved will continue beyond the date the employee is projected to exhaust all accumulated leave and has a duration of at least twenty (20) calendar days. The leave bank shall begin with the first hour of leave without pay. Donated leave may be used intermittently. g. Upon determination that an employee's request satisfied requirements found in section 1 of this article, the HR Manager shall approve a bank not to exceed the hours needed. h. The terms of this Article shall be strictly enforced. There will be no exceptions granted to the terms of this Article. i. Donated vacation leave or compensatory time may be provided to employees in other AFSCME Central Table participating agencies subject to the approval of the appointing authorities for the involved agencies.