STAR SYSTEM TECHNOLOGY AND INVESTOR SERVICES AGREEMENT
Exhibit k.6
STAR SYSTEM TECHNOLOGY
AND
This Technology and Investor Services Agreement (the “Agreement”) is between Phoenix American Financial Services, Inc. (“PAFS”), a California corporation with its principal place of business located at 0000 Xxxxxx Xxxxxxxxx, Xxx Xxxxxx, Xxxxxxxxxx 00000 and VII Peaks Capital, LLC, a Delaware corporation, with its principal place of business located at 0 Xxxxxx Xxx, Xxxxx 000X, Xxxxxx, Xxxxxxxxxx 00000 (the “Client”). This Agreement is effective as of __________________, 2017 (the “Effective Date”).
WHEREAS, this agreement shall replace the Technology and STAR System Technology and Investor Services Agreement dated September 26, 2013.
NOW, THEREFORE, the parties agree as follows:
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2.1 Access to the STAR System. Subject to Section 1.1, PAFS shall provide Client access to the STAR System for use by Client for processing of certain information relating to Client's investors in Programs. Such access shall allow Client to use the STAR System from Client's remote site via the internet for remote entry, data processing and data inquiry (the “Access Services”), subject to the limitations of this Agreement. Subject to Section 2.3, such access shall be available 24 hours per day, for licensed users. Client shall provide PAFS with a written list designating such Client designated users of the STAR System. The STAR System shall be used only through access to the PAFS data processing facility located in San Rafael, California, or such other locations as PAFS may designate at its sole discretion, under the direct supervision and control of PAFS. Such access to the STAR System includes a non-exclusive, non-transferable license to use the software components of the STAR System only for Client's internal business purposes. Client shall not copy, duplicate, modify or incorporate in any other work any of the STAR System. Client shall not reverse compile, disassemble, reverse engineer or otherwise reduce to human perceivable form any of the STAR System. Except with PAFS’ prior written consent, such access does not include: (i) any use of the STAR System by Client's affiliated companies (including its direct or indirect parent companies) other than use by employees of Client and its affiliates; (ii) any use of any other PAFS-developed software or any other software at PAFS’ data processing center; or (iii) permission for Client to provide service bureau facilities to others or supporting operations of companies other than Client. Client shall not attempt to obtain, or assist others in obtaining, access to the STAR System other than as required for Client to use the STAR System as permitted hereunder.
2.3 STAR System Maintenance Services.
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e) Data Maintenance Overhaul. In order to ensure the STAR System’s performance and regulatory compliance, Client’s data will be checked and verified on a semi-annual basis. PAFS will check and correct corrupt data, manage data and log files and index fragmentations. PAFS will review data monitoring reports to plan and prioritize for Client’s growth path. Security verification of the database will be performed and all files backed up. This is billed at PAFS’ then current Professional Services Rates in Exhibit F.
2.4 STAR System Program Management and Support. PAFS shall designate a PAFS Account Manager to facilitate the flow of communications between PAFS and Client. Client questions regarding use or problems with the STAR System may be directed on a day-to-day basis to the PAFS Account Manager. Client shall be responsible for appointing a Client Liaison who will be responsible for coordinating information exchange and requests from the Client employee users to the PAFS Account Manager.
2.7 Web Portal. PAFS will provide Client with the Web Portal functionality described in Exhibit G.
3. INVESTOR AND ADMINISTRATION SERVICES
3.1 PAFS shall perform the Investor and Administration Services described in Exhibit C for the Programs during the term of this Agreement. The parties acknowledge that in performing such Services, PAFS may rely on certifications and instructions from Client in connection with the performance of any Services and upon any signature that PAFS believes in good faith to be genuine. Client shall provide PAFS with scripted answers for all tele-support questions from Client's investors, broker-dealers, trustees or other third parties. Any questions not addressed by such script shall be referred to Client, including questions related to the performance of Client's Programs. Client represents that such script shall comply with all applicable laws, rules, regulations and orders of all applicable governmental and other authorities, including the Securities and Exchange Commission and the Financial Industry Regulatory Authority (“Securities Laws”).
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4. PRINT, MAIL AND COMMUNICATION SERVICES.
4.1 PAFS will provide printing, mail and communication services including but not limited to distribution checks, statements, tax documents, proxies, prospectus and special communications. Client may ask PAFS to perform these services by written request. Coordination of these services will be charged at PAFS’ then current Professional Services Rates. Client will reimburse PAFS for all printing, mail and communication services expenses as outlined under Section 7.1(c) and all postage must be prepaid prior to mailing. A one-time distribution template fee will be billed at the current rate.
5. ADDITIONAL CONSULTING SERVICES.
5.1 Client may ask PAFS to perform additional services that relate to STAR System customizations by providing Client’s PAFS Account Manager with a written request. Each request shall describe the requested services to be completed and, if applicable, the requested date of completion. All requests are subject to written acceptance by the PAFS Account Manager. Unless otherwise agreed to by the parties, services performed shall be charged at PAFS’ then current Professional Services Rates. Any additional services requested by Client, including, but not limited to, services relating to transfers for Programs not specifically named in Exhibit A, shall be subject to PAFS’ then current Professional Service Rates and other terms and conditions to be mutually agreed to by the parties.
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(b) Program Fees. For the Technology and Investor Services, Client shall pay PAFS fees described in Exhibit D.
7.3 Rate Adjustments. The parties agree that all of the fees specified in Exhibit D will be increased at the end of each year of this Agreement by an amount equal to the greater of 5% or the percentage increase in the Consumer Price Index for the San Francisco-Oakland area during the most recent twelve-month period. Additionally, the fees will be reviewed and re-negotiated by the parties at the end of the Initial Term (hereinafter defined).
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8. PROPRIETARY RIGHTS
Client acknowledges that PAFS and/or its licensors own all intellectual property rights in the STAR System, including all customizations, upgrades or modifications to the STAR System made by or for PAFS, and all hardware and software components and any associated documentation. The parties agree that, except as stated herein, this Agreement does not grant Client any rights to patents, copyrights, trade secrets, trade names, trademarks (whether registered or unregistered), or any other rights, franchises, or PAFS licenses with respect to the foregoing.
(a) For the purposes of this Agreement, “Confidential Information” means the terms and conditions of this Agreement, customer data and all non-public information about the disclosing party’s (or its suppliers’) business or activities that is proprietary and confidential, which shall include all business, financial, technical and other information of either party, whether or not it is marked or designated by such party as “confidential” or “proprietary” at the time of disclosure. Confidential Information will not include information that: (i) is in or enters the public domain without breach of this Agreement; (ii) the receiving party lawfully receives from a third party without restriction on disclosure and without breach of a nondisclosure obligation; (iii) the receiving party rightfully knew prior to receiving such information from the disclosing party; (iv) the receiving party receives information volunteered by third parties in response to questionnaires or surveys, or (v) the receiving party develops independent of any information originating from the disclosing party.
(b) Each party agrees that: (i) it will not disclose to any third party any Confidential Information disclosed to it by the other party except as expressly permitted in this Agreement; (ii) it will not use any Confidential Information disclosed to it by the other party except as necessary to perform its obligations under this Agreement; and (iii) it will take all reasonable measures to maintain the confidentiality of all Confidential Information of the other party in its possession or control, which will in no event be less than the measures it uses to maintain the confidentiality of its own information of similar importance. Notwithstanding the foregoing, each party may disclose Confidential Information to the extent required by a court of competent jurisdiction or other governmental authority or otherwise as required by law, provided that such party uses reasonable efforts to request confidential treatment or a protective order before such disclosure; or on a “need-to-know” basis under an obligation of confidentiality to its legal counsel and accountants.
(c) The parties acknowledge and agree that a breach of the provisions under this Section 9 will result in irreparable harm to the disclosing party and that the disclosing party will have the right to enforce this Agreement and any of its provisions by injunction, specific performance and/or other equitable relief without prejudice to any other rights and remedies that the disclosing party may have.
(d) Nothing in this Agreement shall relieve any party of any of its obligations under any separate non-disclosure agreement between the parties, including any obligation with respect to procedures for handling customer data or other similarly sensitive information.
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11.2 Termination for Cause. If either party shall materially fail to fulfill any obligation under this Agreement, and such failure has not been cured within one hundred and twenty (120) days after receipt of the other party's written notice thereof, the party giving notice may, at any time thereafter, terminate this Agreement.
PAFS shall have no duties or obligations other than those specified in this Agreement. It is expressly understood that Client and PAFS are independent contractors of one another, and that neither has the authority to bind the other to any third person. PAFS is acting solely as a third party service provider under this Agreement and shall not participate in management decisions regarding Client's business. Client assumes sole responsibility for results obtained from the use of the STAR System by Client and for conclusions drawn there from. PAFS shall not be responsible for loss, destruction, alteration or disclosure to any person of Client's data submitted by Client or resultant output thereof (or loss, destruction, alteration or disclosure to any person of any physical media on which such Client data or resultant output are stored), unless caused by gross negligence or willful misconduct on the part of PAFS. Furthermore, PAFS shall have no liability for any errors or omissions in any information, instructions or scripts provided to it by Client or any Client investors, broker-dealers, trustees, or any other third party in connection with the performance of the Services for processing or in connection with the Services provided hereunder. Client shall indemnify PAFS and the directors, officers, employees, affiliates and agents of PAFS, and shall hold them and hold it harmless against any claims, losses or damages asserted by any person arising out of or in connection with this Agreement, except for the same that are directly attributable to the gross negligence or willful misconduct of PAFS.
EXCEPT FOR THE INDEMNITIES PROVIDED IN SECTION 12 HEREIN, IN NO EVENT SHALL EITHER PARTY BE LIABLE TO THE OTHER PARTY FOR ANY INDIRECT, INCIDENTAL, SPECIAL OR CONSEQUENTIAL DAMAGES, INCLUDING LOST PROFITS OR REVENUE, LOST SAVINGS, LOSS OF USE OF THE STAR SYSTEM OR ANY COMPONENT OF SUBPART THEREOF, BUSINESS INTERRUPTION, OR COST OF SUBSTITUTED FACILITIES, EQUIPMENT OR SERVICES, OR OTHER ECONOMIC LOSS ARISING OUT OF BREACH BY THE OTHER PARTY OF ANY OF ITS REPRESENTATIONS, WARRANTIES OR AGREEMENTS CONTAINED IN THIS AGREEMENT, WHETHER OR NOT SUCH PARTY HAS BEEN ADVISED OF THE POSSIBILITY OF SUCH DAMAGES, AND WHETHER ANY CLAIM FOR RECOVERY IS BASED ON THEORIES OF CONTRACT, NEGLIGENCE OR TORT (INCLUDING STRICT LIABILITY). Notwithstanding any other provisions of this Agreement, Client agrees that in no event shall PAFS’ aggregate liability to Client, Client's investors, broker-dealers, trustees, and any other third party in connection with the performance of any or all of the Services arising in connection with this Agreement, regardless of the form of claim or action, exceed an amount equal to the most recent 12 monthly fee amounts paid by Client under this Agreement.
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14. FORCE MAJEURE
Neither party shall be liable hereunder by reason of any failure or delay in the performance of its obligations hereunder (except for the payment of money) on account of strikes, shortages, riots, insurrection, fires, flood, storm, explosions, acts of God, war, governmental action, labor conditions, earthquakes, material shortages, or any other cause beyond the reasonable control of such party.
Client agrees not to solicit for employment any employee of PAFS, with whom contact was made by Client as a direct or indirect result of, or in connection with this Agreement, during the term hereof and for three (3) years thereafter.
This Agreement shall not prevent PAFS from entering into similar agreements with third parties, or from independently developing, using, selling or licensing materials, products or services which are similar to those provided hereunder.
All notices hereunder shall be in writing, and shall be given personally, by confirmed fax or express delivery to either party at their respective addresses shown at the beginning of this Agreement, attention to Account Manager at PAFS and to the Chief Financial Officer at Client, or at such other place as any party may designate by notice given in accordance with this Section 17. Notices shall be deemed given when delivered by reputable overnight courier (such as, but not limited to, Federal Express or UPS), or received by electronically confirmed facsimile transmission.
This Agreement shall be governed by the laws of the State of California without regard to its choice of law provisions. It is agreed that exclusive jurisdiction and venue for any legal action between the parties arising out of or relating to the performance of this Agreement and the Confidentiality Agreement shall be in the Marin County, California, Superior Courts for state court or for federal courts, as applicable, sitting in the Northern District of California; provided, that either Client or PAFS shall be entitled to seek injunctive or other interim or equitable relief in other jurisdictions as may be required to protect its rights. If any provision of this Agreement is held to be invalid or unenforceable, the invalid or unenforceable provision shall be deemed modified to the limited extent required to permit its enforcement in a manner most closely approximating the intention of the parties as expressed herein; the remaining provisions shall remain in full force and effect. The waiver by either party of any default or breach of this Agreement shall not constitute a waiver of any other or subsequent default or breach. This Agreement and the Exhibits hereto, constitute the entire agreement between the parties and supersede all previous agreements or representations, written or oral, with respect to the Services. This Agreement may be amended only by a written agreement executed by both parties; provided, however, that this Agreement may be amended by PAFS at any time by written notice to Client, effective as of the date of receipt of such notice by Client, to the extent necessary to comport with the requirements of applicable law or regulations, including any interpretation by the staff of the SEC, state securities regulators or FINRA, and in connection with similar amendments made to PAFS agreements with parties to which it provides similar services in a system-wide revision to such agreements. The terms of this Agreement shall be binding upon the successors and assigns of each party. In the event of any dispute arising out of or with respect to this Agreement, the prevailing party shall be entitled to recover its reasonable attorney's fees, whether or not the dispute is prosecuted to judgment.
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This Agreement may be executed in two or more counterparts, each of which shall be considered an original, but all of which together shall constitute one and the same instrument.
IN WITNESS WHEREOF, the parties have caused this Agreement to be signed by their duly authorized representatives.
“PAFS” | “CLIENT” | |||
PHOENIX AMERICAN FINANCIAL | VII PEAKS CAPITAL, LLC | |||
SERVICES, INC. | ||||
Signed: | Signed: | |||
Name: | Name: | |||
Title: | Title: | |||
Date: | Date: |
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EXHIBIT A
INVESTOR SERVICES PROGRAM
Services are to be provided under the Agreement for the following investment programs (the “Programs”):
· | VII Peaks Co-Optivist Income Fund |
· | VII Peaks High Yield Direct Lending Fund, LP |
· | VII Peaks Co-Optivist B Fund I, LLC |
· | VII Peaks Co-Optivist B Fund II, LLC |
· | VII Peaks Co-Optivist R Fund I, LLC |
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EXHIBIT B
IMPLEMENTATION AND SETUP SERVICES
· | PAFS, with the assistance of Client personnel, will analyze Client Investor Services requirements. |
· | PAFS will set up and provide connectivity access of designated Client representatives to STAR on-line computer systems with Client to utilize own personal computer. |
· | PAFS will set up Client's system user accounts and STAR System security. |
· | PAFS will determine Client's optimum print capability from the STAR System and assist Client with setup and testing of printing procedures. |
· | PAFS will set up Client specific system specifications (i.e. hard coding name and numbers) |
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EXHIBIT C
INVESTOR ADMINISTRATION SERVICES
The services listed under Exhibit C, Section I, will be provided by PAFS and are included within the monthly service and processing fees outlined under Exhibit D. Client is responsible for expenses incurred for these services including third party vendor expenses as outlined under Section 7.1(c).
Section I
1.1 Sales Processing & Commissions
Receive and process new subscription documents, track Blue Sky and fund restrictions, input investor data into the STAR System, reconcile and report transactions, process volume discounts, calculate and allocate broker commissions weekly, process commission payments, and mail confirmation packages to investors. Receive and process new subscription payments according to Client-defined requirements as follows:
Prior to meeting impound escrow threshold
Forward checks within one business day of receipt to Client’s selected escrow bank , as escrow agent, for deposit into the escrow account maintained for the benefit of subscribers.
After meeting impound escrow threshold
Deposit checks relating to new subscriptions daily into Bank of the West account maintained by PAFS in trust for Client. Client must use a bank managed and chosen by PAFS. Review checks for deposit (endorsement, date, dollar amount, written amount). Prepare, review, submit and approve electronic deposit. Notify Client of deposit amount.
· | On the third bank business day after depositing funds relating to new subscriptions, PAFS will transfer deposited funds to Client via wire. |
· | Returned items will be communicated to Client as PAFS becomes aware of them. Client agrees that in the event any checks or items deposited into PAFS’ bank account are returned for insufficient funds or otherwise not paid when presented for any reason, and such amounts have already been transferred by PAFS to Client, PAFS has the right to either (i) reduce subsequent transfers to Client in an amount equal to the returned items, or (ii) request that Client wire to Phoenix an amount equal to the returned items. Upon receipt of such a request, Client will send the requested wire on the same day if possible but no later than the following business day. |
If funds relating to new subscriptions are received by PAFS via wire transfer on the next bank business day after the receipt, PAFS will transfer the received funds to Client via wire.
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Reconciliations
Reconcile deposits with the STAR system daily and reconcile bank account monthly.
Maintain investor data files; addresses, contact information, tax identification number, distribution payee information, ACH account information.
1.3 Distribution Processing – Monthly
Calculate allocation of distribution amounts, run verification report and balance, generate distribution report for client approval, transmit ACH to investor bank accounts, process distribution reports and investor payments.
Review transfer paperwork for legal compliance (per client-defined requirements), data entry into STAR System for tracking, prepare custom letters requesting outstanding requirements, verify completed transfer paperwork for accuracy and completeness, post transfers on client-specified dates, cancel transfers upon investor request, prepare transfer confirmations and mail transfer to old/new title holders, mail transfer confirmations to third parties, as requested.
PAFS provides the ability for client to submit new subscriptions, transfers, redemptions, and account maintenance electronically through the secure Web Portal directly to the account team at PAFS. Includes interactive PDF programming embedded within the sponsor’s specific forms that are accessible on the Web Portal. Requests are converted to a pending item in the STAR System. Regulatory and compliance authentication is performed.
1.6 Reinvestment Agent Servicing
Calculate allocation of reinvestment amounts, run verification and distribution reports, obtain Client approval of allocation and forms, record and maintain shareholder reinvestment records and process, print and mail payment advice notices to shareholders.
1.7 Redemption Agent Servicing
Receive and process redemption requests in accordance with prospectus, calculate and allocate redemption on STAR System, track total redemptions (percentage and dollar amount) and report to Client, terminate investment and retire shares.
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The services listed under Exhibit C, Section II will be provided by PAFS and are billed to Client at PAFS’ then current fees and Professional Services Rates.
Section II
2.1 Tax Reporting & Processing
Reconcile all fund data (dividends, transfers/liquidations), perform shareholder income allocations, and prepare verification reports for client approval of 1099 allocation and sample 1099s. Review sample 1099s, authorize printing of 1099s, print and mail 1099s, and e-file 1099s with IRS.
Client is required to communicate all prior year transactions before January 10th annually or expedited fees will apply.
If necessary, Client or Clients’ CPA will prepare and file IRS Form 945 for domestic withholdings and Form 1042 for foreign withholdings.
Reconcile all fund distributions, contributions, beginning capital, transfers, redemptions, and withholdings. Perform investor income allocations, prepare verification reports and sample K-1 reports for client approval of K-1 allocation and sample K-1s. Review, approve and authorize sample K-1s and instruction letter (provided by Client) for printing. Print and mail K-1 packages to investors, trustees or designated recipient. Provide K-1 copies to Client if requested.
Client is required to communicate all prior year transactions thirty (30) days prior to the Client’s requested mailing date annually or expedited fees will apply.
Client agrees to file extension for IRS Form 1065 filing.
PAFS will electronically file Federal tax return Form 1065 on Client’s behalf.
If necessary, Client or Clients’ CPA will prepare and file IRS Form 945 for domestic withholdings and Form 1042 for foreign withholdings.
PAFS hosting services includes redundant server access, disk storage, encryption, data backup solutions, onsite and offsite storage, physical holding of records on-site for 6 months, fully searchable electronic database of PDF documents for eighteen months, seven years of historical data stored off-site, and automated monitoring and escalation for the servers and database.
The STAR System is secured with a 2048-bit encryption SSL Certificate.
The Web Portal is a secure, robust, WEB-based reporting tool that provides our Clients, their representatives and investors with self-service access through the Client’s Website. This significantly decreases the number of telephone requests from Reps and Investors, provides the ability to print statements and forms, thereby reducing your print and mailing costs and the ability to look up historical information and capture tax information. Your clients are also able to update their personal information, rather than filling out unnecessary request forms.
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As part of your Web Portal service you will also have access to our unique Electronic Subscription Submission (“ESS”) - Financial Advisors along with their investors have the capability to submit new subscriptions, transfers, redemptions, and account maintenance electronically through the Web Portal directly to PAFS. Electronic submission greatly increases efficiency by reducing the lag time associated with issue resolution items, and ultimately provides investors with a quicker effective date and advisors a faster commission compensation date.
The Web Portal functionality is more fully described in Exhibit G.
2.4 Shareholder Telephone Support
Answer routine inquiries from shareholders, representatives, banks, and brokerages on performance issues, handle shareholder requests for materials (reports, duplicate mailings, tax information).
Through a third party service provider, PAFS manages the unclaimed property process on behalf of Client for all applicable jurisdictions twice a year.
Phoenix Transfer, Inc. performs searches with the Office of Foreign Assets Control (OFAC) in compliance with U.S. Treasury guidelines.
2.7 Print, Mail and Communication Services
PAFS will provide printing, mail and communication services on behalf of Client including but not limited to the printing of distribution checks and statements, annual reports, tax documents (1099 & K-1s), proxies, prospectus, and special electronic communications. Client may ask PAFS to perform these services by written request.
PAFS will create a proxy in the Star system with the Client’s issues to be voted upon and tabulate the returned mailed proxy votes. If online voting with a third party provider is used, PAFS will upload the electronic votes into the STAR system. Daily proxy reports will be provided to the Client. Client may ask PAFS to perform this service by written request.
2.9 Cash Management Services – Phoenix bank account only
Prepare monthly bank account reconciliation reports, provide printing/ordering of check copies to Shareholders, and reconcile bank activity, including but not limited to deposits, reissues, stop payments, and voids to STAR reports.
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EXHIBIT D
FEES AND EXPENSES
I. | Monthly Service Fees |
IBD and RIA Group Private Placements: $875.00 each per month
· | VII Peaks High Yield Direct Lending Fund, LP |
Closing Funds:
· | VII Peaks Co-Optivist B Fund I, LLC: $737.58 per month effective July 1, 2016 |
· | VII Peaks Co-Optivist R Fund I, LLC: $250.00 per month effective July 1, 2016 |
· | VII Peaks Co-Optivist B Fund II, LLC: $623.95 per month effective July 1, 2016 |
Non-Traded REIT Programs (REITs, BDCs, MLPs, Interval Funds, etc.): $4,630.50 each per month up to 2,500 investments. Thereafter it will become a per investment fee as follows:
· | 2,501 to 5,000 investments: | $1.79 per investment | |
· | 5,001 to 15,000 investments: | $1.74 per investment | |
· | 15,001 to 25,000 investments: | $1.68 per investment | |
· | 25,000 plus investments: | $1.62 per investment |
For fund: VII Peaks Co-Optivist Income Fund
II. | Processing Fees |
· | New subscription input: $11.58 per investment (if subscriptions not in good order then additional fees will be charged at PAFS’ then current Professional Services Rates). |
· | New subscription documents not received in good order and follow up required: Additional $37.50 per investment. |
· | Transfer/Redemption fee: $39.40 in compliance with SEC Regulations and STA guidelines. |
III. | Implementation and Training Services |
· | Initial Training – PAFS will provide three 4-hour training sessions via WebEx at no additional cost. |
IV. | Hosting Services |
· | Per investment per month for the STAR application hosting services: $0.08 (Fee does not include telecommunication services). |
· | Oracle Database Licenses (one-time fee per user for the initial license): $1,400.00 or at PAFS’ then current rate. |
· | Oracle Database License Maintenance: 22% of the initial fee per user billed annually |
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· | Crystal Reports Software Licenses (two required): One-time fee per license to be billed at PAFS’ then current rate. |
· | An SSL Certificate required for the STAR System is billed annually at PAFS’ then current rate. |
· | If a User Acceptance Testing (UAT) system is required using a Client specific URL, an additional SSL Certificate will be billed annually at PAFS’ then current rate. |
V. | Web Portal |
· | The setup of the Web Portal Services described in Exhibit G is included in monthly fee. The monthly service fee will be calculated as follows and not to exceed $5,000 during any month: |
· | 1 – 1000 user access: | $2.32 | |
· | 1001 – 2000 user access: | $1.74 | |
· | 2001 – 3000 user access: | $1.16 | |
· | 3000 and over user access: | $0.58 |
· | Client, client’s representatives and investors will have unlimited access to shareholder information on the Web Portal. |
· | The SSL Certificate required for the Web Portal services in Exhibit G will be billed annually at PAFS’ then current rate if a Client specific URL is required. |
VI. | Monthly Shareholder Telephone Support |
· | Dedicated inbound phone line: | $150.00 a month | |
· | Inbound calls: | $ 7.95 per call | |
· | Fees for all outbound phone charges as per Section 7.1 (c) Other Expenses |
VII. | Operating and Pass Through Costs |
Client shall pay all expenses incurred by PAFS in performing the services as referenced in Section 7.1(c). Expenses for required equipment listed under Exhibit E are due and payable upon the Effective Date of this agreement.
VIII. | Tax Reporting and Processing |
Tax processing for 1099s / K-1s will be billed at PAFS’ then current Professional Services Rates in addition to printing and mailing costs.
IX. | Escheatment Services |
All escheatment services will be performed twice a year and charged at PAFS’ then current Professional Services Rates in addition to the costs passed through from the 3rd party providers.
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X. | Government Compliance Services |
All government required functions performed by PAFS will be billed to the Client at PAFS’ then current Professional Services Rates.
XI. | Print, Mail, and Communication Services |
Client may ask PAFS to perform printing, mail and communication services by written request. Coordination of these services will be charged at PAFS’ then current Professional Services Rates.
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EXHIBIT E
REQUIRED OPERATING LIST
System Requirements
■ | End user PCs running Windows Operating Systems with Internet Explorer 7, IE8 or IE9 or above |
■ | Microsoft Office |
■ | High Speed Internet |
■ | Hosting Licenses |
■ | Oracle Database Licenses (per user) |
■ | SSL Certificates (security) |
■ | Crystal Reports Software Licenses |
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EXHIBIT F
2017 CURRENT CALENDAR YEAR
CONTRACTED PROFESSIONAL SERVICES RATES
SERVICE | RATE | |
Programming | $275/hr | |
Expedited Programming | $410/hr | |
Database Conversion | $275/hr | |
Data Cleaning Services | $235/hr | |
Tax Services | $330/hr | |
Investor Services | $245/hr | |
Expedited Investor Services | $365/hr | |
Print Operation Services | $235/hr | |
Escheatment Services | $215/hr | |
Government Compliance Services | $215/hr | |
On-site Training Services: (Additional follow-up training) | $1,650 per day plus out-of-pocket expenses. |
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EXHIBIT G
The Web Portal is secured with a 2048-bit encryption SSL Certificate. All shareholder data as well as user names and passwords are encrypted while being submitted and or retrieved from the database.
1. | Implementation Services: |
· | Build a Client Web Portal environment |
· | Create the database |
· | Set up initial files for the website interface based on STAR formats |
· | Set up user accounts and system security |
· | Customize the website to have Client’s colors and logo, with a link from the Client’s web page |
· | Add Client disclaimers |
2. | Web Portal Features: |
· | Investor screens that provide: |
♦ | Types of investments |
♦ | Investment status (active or in-active) |
♦ | Payees |
♦ | Current registration |
♦ | Escrow |
♦ | User ability to setup and change user’s E-mail address that is used by the STAR system |
· | Representative screens that provide: |
♦ | A view of each representative’s investors |
♦ | Status of investments |
♦ | History |
♦ | Tax information |
· | Broker Dealer and Custodian screens that provide: |
♦ | Types of clients |
♦ | Status of investments |
♦ | Investor, representative and custodian information |
♦ | Statements |
♦ | Tax information |
· | 1099s and K-1s – for current year |
· | Client defined FAQ page |
· | Contact page information with email addresses |
· | Nightly updates of Client’s data |
· | Daily file of new IDs & PINs needed to produce welcoming letters |
· | Master security menu - authority to allow the clients to reset their investor and representative user’s passwords |
STAR Sys. Tech & Inv. Svcs. Original Agreement | Page 23 | VII Peaks Capital, LLC |
3. | WEB Portal Forms/Reports: |
· | Ability to upload any report and/or form requested by Client, such as: |
♦ | Account update |
♦ | Advisory fees payment |
♦ | Instructions |
♦ | Additional subscription request |
♦ | Transfer on death request and agreement |
♦ | Automatic investment program |
♦ | Distribution modification request |
♦ | Application for transfer |
· | Customized account disclaimer |
· | Investor summary / Fund summary |
· | Account balance |
STAR Sys. Tech & Inv. Svcs. Original Agreement | Page 24 | VII Peaks Capital, LLC |