Common use of Access to Employee Files Clause in Contracts

Access to Employee Files. There shall be only one official file for each employee and it shall be located in the Human Resources Department. The file shall contain only material pertinent to the employee's employment. It shall not contain anonymous material. The employee may add a signed and dated response to any document contained therein. An employee (or other person with written permission from the employee) shall have the right to examine the official file at any time during regular office hours mutually agreeable to the employee and the Human Resources Department in the company of a human resources employee. The employee may be accompanied, if desired, by a Xxxxxxx or Union representative of the employee's choosing. An employee (or other person with written permission from the employee) shall be provided with a copy of a reasonable number of documents in the file. The employee’s supervisor may have a working file of material destined for the official file and it shall be subject to the same provisions as the official file. The employer shall also maintain a payroll file for each employee and it shall be located in the Finance Department. The file shall contain only material pertinent to the employee’s financial affairs with the University. An employee shall have the right to examine records in their payroll file on the same terms and conditions as enumerated above for the official file.

Access to Employee Files. There shall be only one official file for each employee and it shall be located in the Human Resources Department. The file shall contain only material pertinent to the employee's employment. It shall not contain anonymous material. The employee may add a signed and dated response to any toany document contained therein. An employee (or other person with written permission from the employee) shall have the right to examine the official file at any time during regular office hours mutually agreeable to the employee and the Human Resources Department in the company of a human resources employee. The employee may be accompanied, if desired, by a Xxxxxxx or Union representative of the employee's choosing. An employee (or other person with written permission from the employee) shall be provided with a copy of a reasonable number of documents in the file. The employee’s supervisor may have a working file of material destined for the official file and it shall be subject to the same provisions as the official file. The employer shall also maintain a payroll file for each employee employee, and it shall be located in the Finance Human Resources Department but is managed by the Payroll Department. The file shall contain only material pertinent to the employee’s financial affairs with the University. An employee shall have the right to examine records in their payroll file on the same terms and conditions as enumerated above for the official file.