Employee File. 27.01 Upon request to their immediate supervisor, employees are entitled to read, review and be provided with one (1) copy of any document in their human resources file at a mutually agreed time.
27.02 The human resources file shall not be made public or shown to any other individual without the employee’s written consent, except in the proper operation of the Employer’s business and/or for the purposes of the proper application of this Agreement.
Employee File. All discipline in an employee’s file shall be removed after twelve (12) months, provided there is no recurrence of discipline during that period. An employee shall have access to her/his file in the home provided twenty-four (24) hours’ notice is provided.
Employee File. Employees' files and records shall be maintained in a confidential manner. Access to employee’s personnel file that is maintained in Labor Relations shall normally be limited to the employee's direct chain of command and other authorized members of the Department as needed. A record of this access shall be logged and maintained within the employee’s file. Maintenance of these files shall not normally be assigned to part-time employees unless those employees are assigned to the Office of Labor Relations and sign a confidentiality agreement.
Employee File. 10.01 Subject to prior arrangement with the Employer, an Employee shall have the right, at least once a year, to have access to her file during normal office hours for the purpose of reviewing any evaluation or formal disciplinary notations contained therein, in the presence of her Department Head.
10.02 The Employer will accommodate reasonable requests for copies of performance appraisals and records of discipline in an employee’s file.
10.03 Letters of discipline shall be removed from an employee’s file eighteen (18) months following the receipt of such letters provided that the employee’s disciplinary record has remained discipline free over the eighteen (18) month period.
10.04 In the event that it is deemed necessary by the Employer to file a letter of discipline, the Employer shall, within five (5) days thereafter, give written particulars of such discipline to the employee.
10.05 When, as a result of a formal review of an employee's performance, the performance of an employee is judged to have been unsatisfactory, the employee concerned must be given an opportunity to sign and review the form in question and comment on its’ contents. It is understood that such evaluations do not constitute disciplinary action by the Employer against the employee
Employee File. A confidential business record and property of the institution that employs the employee. The file, in electronic or paper format, consists of personal demographics and information relating to the individual’s employment.
Employee File. The employee shall have the right, upon 24 hour notice, to review the contents of his/her employee file. Materials may be copied at the expense of the employee. The employee shall be permitted to attach an explanation or statement of clarification, expressing his/her viewpoint, to any items to be placed in his/her file in the District Administrative Office.
Employee File. The official files of the District shall reside in the Superintendent’s office. No report, memoranda, or other document shall hereafter be placed in those files or records referred to in Massachusetts General Law Chapter 71, Section 42C, without a copy thereof being delivered to the employee. Upon receipt of such report, memoranda, or other document, the employee shall have the right to submit to the Superintendent, in writing, such refutation or other comment as the employee shall deem to be pertinent. Such refutation or other comment shall be incorporated into the file or record. Further, employee shall, in the exercise of his or her rights under the provisions of Chapter 71, Section 42C of the General Laws, have the right to the advice, assistance and presence of a representative chosen by the employee.
Employee File. (a) For each Employee, an official Employee File will reside in the Office of the Faculty of Graduate and Postdoctoral Affairs.
(b) All contents of an Employee’s Employee File shall be treated as confidential.
(c) An Employee shall have the right to examine the contents of their Employee File with reasonable notice during normal business hours excluding any confidential letters of recommendation.
(d) No anonymous material shall be included in an Employee’s Employee File.
Employee File. 10.01 If an employee who has been disciplined maintains a clear record for two (2) years following his last discipline, the employee’s record shall be cleared as of the end of such period.
10.02 An employee may request to see his personnel file and have entered into the file any objection related to the file contents. At the option of the employee, a request to view the file may be made through the Secretary of the Union. The employee shall have the right to be accompanied by either the President, Secretary or Chief Xxxxxxx of the Union. When the Union Secretary receives the request, it shall be passed on, in writing, to the immediate supervisor and Human Resources Representative who shall arrange for the employee to view the file within two (2) working days of the request. No more than two requests will be granted per employee in any twelve (12) month period.
Employee File. 19.01 Written instructions regarding a transfer, promotion, demotion, disciplinary measure, leave of absence without pay and/or vacations, shall be placed in the employee file with a copy given to the Shop Xxxxxxx and a copy sent to the applicable Union Office.
19.02 The employee who so desires shall have access to his employee file of the company. The access shall be done on Company approved time, in the presence of the supervisor of the employee within seventy-two (72) hours following the request. The Union, with written permission of the employee, may have access to the file as well.
19.03 The employee who so desires shall obtain a copy of his employee file or part thereof.
19.04 Any action or decision in respect of any employee shall not be based on any item in his personnel record, which has been on file for more than (twelve) 12 months.
